SO YOU WANT TO VISIT THE SCOTT POLAR RESEARCH INSTITUTE ARCHIVES
Step One - Preparing
Use the Archives database to find the exact manuscript items you want to see. It's kind of hard to use so make sure A) you're on desktop and B) you're dragging the little gray sidebar out to the left to see the full list of contents of a given collection.
Then select the documents - each individual document or group of documents you want should begin with "MS" like this - and copy them into a note or document
Now you can out the open dates on the archive booking request page and book yourself a desk for one or multiple days. Copy your document list into the form when they ask what you'll want to look at. Don't worry, if you run out on the day or add more to your list in the meantime, you can request more stuff when you're actually seated at the archives
You do not need to be a university affiliated scholar to book a desk.
SPRI has been visited by amateurs, obsessives, cranks, and enthusiasts since before you were born. Rest assured you are FAR from the least qualified or weirdest person to step foot in the archive room (cough HUNTFORD)
Step Two - The Trip
Get yourself to Cambridge, UK! There is LOTS of stuff to do there besides the SPRI (pronounced "spry", not "spree") so for your first visit I'd recommend booking a whole weekend stay.
I would ALSO recommend going with a polarhead friend!!! You can split accommodation and also have someone to squee with which is very important
Apart from the SPRI museum itself (separate from the archives, quite small but worth an entire morning to just browse and buy stuff at the gift store) I would recommend The Fitzwilliam Museum, Kettle's Yard, & The Sedgwick Museum for museums, Fitzbillies for delicious cream tea and fancy brunching, Ark & G. David Bookstore for gifts. (But those are just my personal faves and I'm sure people have tons of other recs if you ask!)
The SPRI archives kick you out at lunch for an hour so I'd recommend taking a lap of the main university area, grabbing a snack and stumbling upon delightful spots on your own during that time.
Step Three - The Archives
The archives are run by Naomi. There used to be two Naomis so we called her "archives Naomi" but now there is just the one. She has gray hair and glasses and pretty much knows everything about everything although is very low-key about it.
Naomi will greet you when you arrive in the tiny archives room, hand you some forms to sign (and pay, if you want to take photographs it's £5), and then give you a printed out list of all the stuff you requested.
You'll indicate which item on the list you want to look at first, and she'll go back into the archives and bring out that item in a folder.
If it's a bound book you can use one of the pillow things and a snake to keep the pages open. If it's a flat document like a letter, you'll use your bare hands very carefully to turn the pages - make sure to keep them in order.
If it's a photograph or physical image, first of all you'll get it from Lucy the picture archive person instead of Naomi, and second of all you'll have to use gloves.
Most documents like letters you can take your own photographs of freely (as long as you've paid your £5). Some documents are restricted, whether because they're Xeroxes of documents held elsewhere or for other reasons — those you can't photograph and can only view & transcribe in person. You also can't photograph images but reproduction for personal use begins at £50 PER IMAGE and I could kvetch about that forever but whatever.
The rule for diaries is that you can photograph 10% of the pages of them. Yeah man I don't know.
When you're done with a particular document you'll put it back in its folder and get Naomi's attention (she's in the same room separated by a glass partition and you just kind of have to wave her down) and she'll go get you the next item. If and when you run out of items you can ask for more, or be done for the day and go hang out in the gorgeous library!
TIPS AND TRICKS
Naomi can be a little intimidating at first but if you are simply polite and normal and interested, she may deliver you Special Treats from her proprietary archivist's catalogue which is not available to the public. This didn't happen to me until my third visit and it felt like unlocking a relationship level in a videogame :')
Have your computer open next to you so that you can quickly transcribe stuff, make notes, and scan the catalogue for anything else you need. I've found I've always ended up ordering more stuff day-of, usually when something I requested turns out to be boring or not useful.
If you are not able to get to SPRI physically, they don't have a lot online which is frustrating - but instead of paying the exorbitant scanning fees, try asking on social media about a particular document. There's a chance one of us heads has been there and looked at it already and has the photographs/transcripts you need!
Publishing: if you want to use quotes from any archive documents in a blog post or published work (like.. other than a tumblr post, something professional lol) you need to send in a form. The form is hard to find so you're best off asking Naomi to email you the blank form before you leave the archive.
and lastly don't forget to say hi to Deb and admire the beautiful facade of the building!!!!!
that's all, HAPPY ARCHIVING!
