Employee Management Solution

Do you generally run out of time in a day to complete your tasks or projects?

We have always heard about tracking our records, be it regarding our school performances or workplaces.

But we rarely focus on our time consumption for a particular task.

Let’s have a look at how a time tracking app can help you out to manage your work in just one click.

Just spend your few minutes here to save hundreds of more minutes in the future.

What is Time Tracking Software?

The time tracking tool allows you to document and keep an eye on the amount of time spent in any specific work performed by any individual. This measurement of hours worked on projects or tasks is used to make sure that employees are being compensated accordingly.

Time trackers are not only important for an organization but also can play an important role for freelancers, businesses, and hourly workers to keep a track of their quality works.

These tools generally use digital punching features to estimate how long a particular worker takes to complete a piece of work.

Wondering how this software can help you?

Here is the answer to your query.

Surveys have proved that tracking your time helps in increasing your work rate and also improves work performance and management habits.

It has been observed that daily time tracking can improve one’s productivity by 80% and accuracy by 66%.

In simple words, time logging makes a person more engaged and disciplined.

How to Use Time Tracking Apps

For a business, you can utilize this software as an employee work time tracker which captures the productivity of an individual and further analyzes their performance accordingly. This also helps companies with payroll management with respect to their production and execution.

For freelancers, it can play a vital role to track their time consumption for a particular client. You need to be very accurate regarding the time spent on each task so as to work with multiple clients at a time.

For personal use, the best way to personalize this app is to make your habit of time management. This will not only increase your productivity but also make your work sorted without messing up your personal and professional life.

Benefits of Time Tracking App

Can be used as a timer for weekly and monthly deadlines. To mark the days of your tasks, so that you can work on them accordingly. It can be used for personal growth and improvement as well. 

An eye-opener for an individual employee. This helps to work on their time management and also to keep up the pace for professional growth.

Checking time taken for minor activities, including email checking, updating sheets, research work, structure making for the tasks, and many more.

Promoting workplace transparency can build a healthy relationship between co-workers and executives including billable hours through tracked times.

What is the Best Time Tracking App?

An app that is well optimized and can trace where the time goes.

While creating projects, you can break into the tasks and keep an eye on which particular task, you consume more time.

Or if you assign the same to your teammates, then you can check the performance rate accordingly.

Can automatically help you detect time without interrupting your creative flow.

A synchronized push notification system and reminders. Keeping up with busy lives, sometimes important events or deadlines slip out of our minds. This is why many of the app developments are focusing on push notification systems.

Can record our time in the background and can be able or disabled in one click action.

The app should be handy enough with an easy interface that can be handled in one go.

Should consist of powerful reporting features.

Amazing Features of Time Tracking Apps that You Need to Check on

Modern time tracking software offers more than simple time detectors and timesheets. To get the most of the tools, you should look for the following features in an app:

Online Timesheet

Screen Capture

Online Invoice

Project Management

Schedule for Meetings

Built-in Notification Tools

Alerts

Reporting & Analytics and many more.

Are you still curious why everyone is talking about time tracking apps? Click here to know some remarkable facts to elevate yourself and your business profiles.

Every business needs smart resource management, especially small businesses that desire to grow them. Time Tracking Apps is an astounding way to make a benchmark for competitors.

We hope this article has helped you understand the importance of work performance recorders and how they can be useful for your business purposes.

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Remember:

CoronaVirus does not appear to be slowing down. With the second wave, it has outraged itself and made everything even worse. However, as the saying goes, life goes on. The companies have decided to go remote once more. However, this time they have resolved to achieve 100 percent productivity, and in order to do so, they must take several steps to improve their team productivity.

So here in this article, we will share some of the following suggestions that can help your coworkers become more productive and efficient.

But for those who are new to this productivity term, the question may arise in their mind about what team productivity is.

So, allow me to explain this term.

What Do You Understand About The Productivity Of The Team?

"Each of us is a single drop. We are an ocean when we work together." 

However, the definition of "team" productivity differs from that of "productivity." The term "team productivity" has a different connotation. In general, organization productivity is a measure of activities completed in a given amount of time to produce a high-quality output. It also entails increasing team member satisfaction and providing the tools required to complete tasks with complete work efficiency.

After knowing about productivity let us move to our main topic of this article. 

Suggestions for how to increase team productivity

1.Install Monitoring Tools: 

No one can deny the importance of online employee monitoring tools in improving teamwork and productivity these days. A highly productive workforce built on a collection of tools that speed up work. It's impossible to track your employees' progress and support them with any obstacles they face without the correct technology.

EmpMonitor, for example, is an online monitoring tool that collects all of your team's precise records, projects, and productivity hours in one location. You can take your productivity to the next level with tools like keystroke loggers and snapshot monitoring.

2.Reduce Your Meetings: 

Avoid superfluous meetings at all prices since they will only lead to poor team performance. Team meetings are necessary for discussing projects and sharing information, but they might reduce your productivity. As a result, one way to ensure fruitful team meetings is to include staff who participate. Each conference you plan should have a clear objective. This drill keeps the team on track and ensures that everyone is on the same page.

3.Expectations for Communication:

Communication has the facility to form or break a relationship. It is a crucial component that contributes to the overall productivity of the team. As a result, managers must guarantee that their teams have excellent communication. Greater knowledge of job responsibilities might result from effective communication. And, if there is a communication breakdown, it could lead to a slew of misconceptions inside a team, lowering overall productivity.

4.Take Regular Breaks:

After working for several hours, it's essential to rest your head by taking frequent breaks. There's no use in jeopardizing your health at this point. Being safe and healthy is preferable to being anxious. Furthermore, not getting enough sleep will make you irritable and, as a result, decrease your productivity, which is critical for both you and the company.

5.No More Disturbances:

When you work from home, distractions can be chaotic and hard to avoid. However, you must avoid these distractions in order to maintain the firm's productivity balance. Find a quiet area where you won't be disturbed as an employer and work from there. For greater organization productivity, management should also provide some recommendations to their employees on how to deal with situations like these.

6.Employee Motivation:

No matter what occurs, keep your staff motivated. Employees, especially in the face of such a horrific pandemic, require support and assurance from their employers. Motivating and encouraging them at this critical juncture will give them strength and enable them to work more diligently on their tasks. Make sure there is no difference in daily output by focusing on productivity rather than productivity hours.

Time To Wrap It Up:

Only the most productive people recognize the time for what it is: one of our most valuable resources. Perhaps you're one of the people who understands that time is a "limited offer"; after all, there are only 24 hours in a day. As a result, you try to make every second count. Only the most productive people recognize the time for what it is: one of our most valuable resources. Perhaps you're one of the people who understands that time is a "limited offer"; after all, there are only 24 hours in a day. As a result, you try to make every second count. 

Here in this article, we will discuss what causes idle time, workplace consequences of idle period , and some of the ideas for filling your free time.

What causes inactivity?

Based on mouse and keyboard tracking, BrowseReporter calculates the idle period to see how long your users are away from their computers. BrowseReporter will switch tracking from Active Time to Idle period if there is no movement from your employee's mouse or keyboard for the period of time set in the CurrentWare console.

Consequences Of Idle time

Researchers looked at the frequency and length of idle period and its result on work pace and speed in range of studies. They discovered that nearly 80% of American workers experience idle period , with just over 20% reporting it on a daily basis. Within the previous five workdays, those who experienced idle period reported an average of 2 hours and 45 minutes of idle period. Based on this data as well as the U.S. According to Census data, this equates to 7.4 billion hours of idle period in the United States each year, with $100 billion spent on it. They discovered through several experiments that people work more slowly and take longer to complete a task when they expect to have free time before a deadline. It arises because people associate idle period with negative emotions like boredom or labeled as a slacker by others. The researchers then speculated on what would happen if people did not consider idle period to be a negative experience. They discovered that allowing people to engage in leisure activities such as surfing the web reduced the deadtime effect on pacing style.

Ideas For How To Spend Your Free Time

1. Make a list of your objectives.

To be successful at anything, you must first establish clear objectives for what you want to accomplish. People who write down their goals are far more likely to achieve them than those who think about them or have none at all. In the long run, this will save you a lot of time. It will eliminate other distractions and give you an objective to focus on if you use your spare time to record your daily and long-term goals. As a result time wasted on frivolous pursuits will be converted into productive time.

2. Pick up a new language.

Technology, like audiobooks, has made learning a new language very simple. The days of having to sit in a classroom are long gone. You can start your bilingual journey with CDs, downloads, and podcasts (or multilingual). Knowledge of other languages will also increase your marketability.

3. Check up on your loved ones.

Productive people are regularly busy others may find it tough to find the time to spend with friends and family. As a matter of fact, it is easy for productive employees to become so caught up in the goal of getting ahead that they can forget about their loved loves in the process.

4.Give Back

Part of happiness comes from serving others, so instead of watching TV, help someone learn to read serve dinner in a soup kitchen, or help an elderly person with their errands. These activities are not overly demanding of your time and provide a wealth of rewards.

5.Get moving.

No matter how busy you are, you need to exercise if you want to live long enough to enjoy the fruits of your labor. While on the phone, do some squats or lift hand weights, or take a walk around the neighborhood during your lunch break.

6.Audio books should be listened.

Learning new things has no expiration date, and we should never stop learning until we die. A wide variety of audiobooks can borrowed for free from the library or downloaded with the click of a button. You can listen and learn while traveling, exercising, or even relaxing on the beach, thanks to advancements in technology.

Time To Wrap it Up:

Since the second wave of COVID-19 hit us more badly this time, the firms once again decided to go remote working. But, this time they have made up their mind to achieve 100% productivity, and for that, they need to follow certain measures to enhance their team productivity. Productivity defines the total output you are giving to your firm during your official hours. The management sets and defines the target they are aiming for their employees so that the staff has to work accordingly. 

So, here we are mentioning some exclusive tips to balance your productivity. Let's look in brief: 

#1 HARDEST THINGS FIRST: 

Check out all your assigned tasks and go for the hardest things first, as the difficult tasks take more time to complete than the rest. Ultimately, doing such tasks in the end won't finish on time and will affect the entire day's productivity. You will feel relaxed once you are done with the time-taking and troublesome tasks. 

#2 SET YOUR GOALS: 

Before you reach off any deadline, you need to set your targets first. Setting your objective will help you achieve them in time, and you can figure out how to maintain productivity in the given time. You need to understand the short and long-term goals that you want to achieve. Setting goals and working hard for your goals will be worth it. 

#3 MOTIVATION: 

Motivate your employees in every step no matter what happens. Especially in such a deadly pandemic, the employees need support and assurance from their firms. Motivating and supporting them in such a crucial time will give them strength and help them work more dedicatedly towards their work. Focus on productivity than productivity hours make sure there's no difference in daily output. 

#4 WORKLOAD BALANCE: 

Output is the result of the hard work that employees perform for their firm. When employees are working from home, they have tons of other work to manage apart from their official work. In such a scenario, it is mandatory to balance the workload between the household chores and the official work. Hence, the management should allow them to work at flexible hours to maintain the productivity hassle-free. 

#5 NO MORE DISTRACTIONS: 

Distractions can be messy and impossible to avoid while you work from home. But, to keep the balance of the firm's productivity, you need to avoid these distractions. Being an employer, find a corner where you won't get distracted and work from there. The management should also suggest some tips to their staff to manage at times like these for better team productivity.

#6 TAKE FREQUENT BREAKS: 

After working continuously for hours, it's necessary to take breaks in between to relax your mind. There's no benefit in risking up your health at times like these. It's better to be safe and healthy than to be stressed. Also, taking no rest will make you more restless and ultimately affect productivity too, which is not good for you and the firm. 

#7 USE THE RIGHT TOOL: 

There is various productivity management software to measure your employee's productivity. It will help you check out the task assigned to the workers and the time taken to finish the assigned project. Apart from this, you can also find out the productive and non-productive workers and take action accordingly. Some of the best software is as follows: 

EMPMONITOR: 

It is one of the best employee management software to manage productivity and maintain a smooth workflow in the organization, even if staff is working remotely. The software offers numerous benefits like:  

Time-tracking software

Automatic screenshots

Screen recording

Aware of insider threats

Onboarding of employees, and more.

You can also watch: EmpMonitor- Best Employee Productivity Management Solution For Your Business

DESKTIME: 

You get a daily productivity timeline

Shift scheduling

Detailed visual and downloadable reports

Invoicing

Project Management, etc.

PROOFHUB: 

Real-time collaboration tools

You get custom reports

Advanced features

Checking custom workflows

Online proofing, etc.

FINAL INTERPRETATION: 

Leading a bunch of people with different thoughts in their mind is never an easy job. When different types of people with different types grouped together, it can lead to conflicts, miscommunication, and decrement in workplace productivity. It's so much that it'll drive you insane. However, you can still motivate your team to achieve great professional goals if you handle them with care. Getting them on the same page is one thing, but getting them to work together to achieve a common goal is another.

No matter how productive your team is, there are always some improvements that boost workplace productivity to new heights.

Efficiency refers to a level of performance that describes a process that uses the fewest number of inputs to produce the most outputs. Productivity, on the other hand, is an average measure of production efficiency. It can be calculated as the ratio of output to input in the manufacturing process. 

Here in this article, I will discuss the top 5 ways to increase team productivity.

So, without further ado, let's look at some ways to boost their team's productivity and efficiency.

Here are five ways to increase the productivity of your team:

1. Understand the strengths and weaknesses of your teammates.

Every human being has some talents and hidden gifts that can be put into good use. Thus, it becomes the duty of a manager or team to discover those talents and keep them in mind while allocating tasks to them. Skilled employees are the backbone of the team who can be more efficient and productive in their work compared to others.

If someone on your team, for example, enjoys thinking outside the box, you can make him pitch creative ideas to a client (s). Knowing that their knowledge, expertise, and talents are put to the best possible use, team members are eager to contribute at work. Making them use their strengths will help to increase productivity in the workplace and also more efficient.

2.A pleasant working environment

The work environment and infrastructure are critical factors in increasing productivity and efficiency of a team. A recent study found that the physical environment has a significant impression on how employees feel, think, and perform at work. As a result, many companies are paying close attention when designing their office interiors. They make it a point to include bright lighting, comfortable furniture, and a touch of nature in the form of plants and flowers. The overall productivity and efficiency of an organization can be harmed by a dominating boss, condescending employees, and office politics. 

3.Provide them with incentives.

Employees work best when they are given a compelling reason to do so, which is almost always monetary. They want their efforts to be recognized and prefer more than a "virtual pat on the back" from their bosses. As a result, many companies use incentive programs to keep their employees motivated. According to a recent study, when an incentive was offered, 85 percent of employees felt more motivated to do their best. These incentives can take the form of cash, free vouchers, paid vacation, additional time off, or lunch outings, among other things. 

4. Congratulate on a job well done

While different things work efficiently for various employees in order to increase their workplace productivity and efficiency but for the vast majority of them it is as simple as being recognized for their efforts. Nothing can increase productivity if an employee believes his or her contribution is undervalued. Appreciating them in front of the entire team, on the other hand, can be very beneficial. Instead of virtual congratulatory words, this public act of appreciation motivates others on the team to do their best. It encourages a positive work culture in an organization, which will help boost team productivity.

5. Use the appropriate tools 

When your employees aren't working from the same area, you'll need to use the right tools to track productivity of your team. Employee monitoring software must have some unique features to keep a close eye on employee activities. It should keep an eye on them during working hours and provide you with a detailed report. Are these the features you've been looking for in an employee management system? You've come to the right place. We have the most advanced employee monitoring software available, with even more features. 

EmpMonitor is a stealthy employee monitoring, management, and tracking tool that gives you all the information you need. It's an excellent tool for monitoring employee productivity. Throughout the working day, the software generates detailed productivity reports. It also displays your team's most productive and most limited productive employees. It also sends out productivity alerts to employees who aren't performing well.

Also Watch:

Time To Wrap It up;

We humans cannot focus on multiple tasks in a single day without taking any short break! And you might have murmured this at some point during the working hour. Free time is becoming increasingly scarce as a result of the relentless barrage of meetings, calls, and instant messages we receive. And time management has evolved into a vast empire of programs, software, and hardware, all aimed at ensuring that every minute has been spent productively in the workplace.

And there is the cell phone. Despite headlines claiming that mobile devices are disruptive and promote workaholic tendencies, 70% of respondents in the survey said that mobile phones have either improved or have any negative impact on their work-life balance. While surveys even say that 45% of the employees are found to be more distracted while using cell phones during the working hour. 

Now, companies are actually not assured whether the employees are working or not. Or whether they are contributing only a few hours to the company and the rest of the time are enjoying watching movies online. Wait! We are not saying that trusting remote employees or even the ones working in the office is not a good idea, but trusting them blindly, is a bad idea. So, the main question that arises over here is- how much time did the employees have actually worked? Or how to maintain their login/out time remotely? 

Well, the only answer to these questions is taking the help of the best time management apps! Yes, you heard it right. To manage time and productivity, taking the help of the right tool is vital. And here, we will be listing the names of some of the best timesheet software that companies can use to make their employees work more efficiently this 2021.

 What Is A Time Management Software?

Today every company has its focus on increasing employee productivity. And they are very particular about calculating their employees productive hours or time spent in completing each task. 

Now, time management software helps organizations calculate the working hours and work efficiency of every employee. It is serving not only to help the organization for paying purposes, based on time, but it even helps the employees to see and manage how much time they are spending on every single project. 

Okay, so we are done with digging into the definition of time management software! Right? Then without making any further ado, let's quickly know about the best tools available in the market. 

1. Empmonitor

Having the ability to track employees computers, Empmonitor has established a very trustworthy place in the list of best timesheet software. This tool has the ability to track the offline as well as online activities of the user. 

By providing real-time insights, EmpMonitor helps companies to get updated about the productive and non-productive hours of the employees! Thus, we can definitely say that it is one of the best Time management apps in the market. 

Let us uncover some of its best features:

Along with tracking hours, it will help companies manage employees work, time, attendance, online activities, and a lot more.

It takes screenshots of the employee’s system after every desired interval of time. 

Tracks and records the browsing history of the user. 

It helps get complete information about the apps or websites used by the employees.

With its keystroke feature, it helps organizations to know what their employees are typing in the keypad.

To know more about EmpMonitor, click here:

2. Teramind

Teramind helps companies track employees computers and provides a robust solution to prevent data loss and boost productivity levels. It helps managers in tracking time, collaborating with teams, making reports within seconds. It is an excellent business management tool and is best in handling projects, teams with great ease. 

Some of its top features include:

Alerts or notifications

Tracking employee activities

Managing projects and tasks very smoothly. 

Analyzing productivity

Keystroke recording

3. Time Doctor

Time Doctor is an excellent employee tracking software that comes with accurate time tracking features that help companies know if the team is actually productive or not. The software is best suited for companies having 30-500 employees! It is a web-based program that includes time tracking, computer work session monitoring, alerts, screenshot capturing, invoicing, reporting tools, and integrations, among other features.

Some of its top features include:

Screen activity recording 

Capturing browsing history

Time tracking

Keystroke recording

Summing It Up

When you work in an organization, conflicts and crises are complimentary. In such scenarios, the employees expect leadership from the management. Being a part of an organization, they demand their leaders support them and help them make things better. Guidance and support are all an employee wants, and it will motivate them to work under any circumstances. 

Especially from the Covid-19 impact, many employees are working in a critical condition. In this crisis, the management may come forward to support employees and know the current scenario they are going through. 

But,

HOW TO SUPPORT YOUR STAFF DURING A CRISIS?

When the management supports their employees while they need them the most, it builds a strong bond of trust and reliability in their formal relationship. Here, how you can do it:

APPRECIATION: 

Praise your employees when they perform well or attain targets before time. It will highly motivate your employees, and their dedication towards their work increases enormously. Mentioning their credibility during office meetings and their accomplishments helps them become an example in the organization. Even your average employees will get motivated enough to work hard for the best interest of businesss. 

DECISION MAKING: 

The father of Modern Management, Henri Fayol wrote 14 principal theories. One of them was 'Initiative.' The term describes that every employer must moralize and value their employees, take the initiative, and involve them in decision making. Hence, they feel trusted and praised by the management, which is a big thing for them. 

TEAM BONDING: 

Just like productivity is important, the management should also have room for team bonding, where the staff can interact with anyone and everyone(formally or informally). Through it, the workers can build a good relationship with everyone, and it will be pretty easier for the management to maintain a smooth workflow in the organization.

INDIVIDUAL SUPPORT:

Since your employees are working remotely, and while being at home, they are accountable and responsible for various other household chores. Hence, there can be situations when they demand flexible work timings. So, every company should understand their situation and support them in such a crisis. 

ON-TIME PAYMENT: 

One of the best ways to support employees is to pay them on time when there's such a crisis on the loose. Everyone has money problems. All they need is to get the payments or salary on time to support their families and survive this pandemic without any financial problems. 

NO MORE DISTRACTIONS:

The biggest factor that can affect productivity is distractions, especially when the staff is working remotely. As a matter of fact, the best way to check your employees' working activities is to install employee management software to know their dedications and distractions. It will help you catch the non-workers red-handed without a doubt. 

TEST & IMPROVE: 

To check your employee's working ability, you can test their abilities and improve the weak points. For example, assign them a task with deadlines to give them a proper goal to acquire. That way, you can keep track of every task and ask for the reasons behind unfinished ones. In this way, you can find out the exact solution, what factors are lacking to reach 100% productivity, and finally work on its improvement. 

STAY IN TOUCH:

Hiring an employee and assigning them the task isn't the only thing you should focus on, rather, you should keep in touch all along with any communication app with proper security. Whether you are working remotely or not, the medium should be the same and worthy enough to solve the conflicts faced by your employees. Communicating with them at frequent intervals will help you and your staff to handle the work hassle-free. They will feel free and supported to contact you any time. 

END WORDS:

So, these are the ways how you should support employees and become their backbone even during a crisis. In this critical scenario, support and care are the best keys to hold your employees stick together. 

You can also watch: EmpMonitor - Best Employee Monitoring Software

How do you get your team to be more productive without micromanaging and constantly motivating them? Why do some teams complete tasks with ease while others struggle to meet deadlines?

It is aggravating when your team is perpetually behind schedule. You never seem to catch up, no matter what you do. You know your team is capable of being productive; the problem is that you do not know how to assist them in doing so.

We are here to assist you.

In this article, we will discuss;

What are productive employees?

What are the factors that impact productivity?

What are the strategies to improve employee productivity?

What are productivity apps?

Here we have analyzed some factors that will help you boost employee productivity and keep your company running smoothly. So, you can also avoid employee burnouts in your firm. 

So, let's get started!

Define productive employees-

Employee productivity refers to a balance of all production factors that results in the highest output with the least amount of effort. 

Productivity is a mental state. It is a mindset of progress, of constantly improving what already exists.

It is the assurance that you will always be able to do better than yesterday. It is the continuous adjustment of economic and social life to changing circumstances. It is a never-ending effort to learn and apply new techniques and methods. It is the belief in the advancement of humanity.

Factors that influence the productivity of your team

Here is a quick rundown of some of the essential factors that affect employee productivity.

1. Employee engagement-

Employee confidence and loyalty can be boosted significantly by good people management practices. According to a CIPD study, approximately 21% of employees are looking for a new job because they expect better opportunities and work environment. Basically, if employees are happy and engaged in their work activities, they will be more productive. All the more, employee turnover also costs a lot of money in terms of recruitment, training, and time.

2. Business processes-

Employees are known to struggle to find meaning in mundane, repetitive tasks because they believe their talents and abilities are underutilized. It frequently results in poor performance and can also cause operations to be disrupted.

3. Multitasking-

Multitasking is defined as performing multiple tasks at the same time. However, researchers claim that the human mind is incapable of multitasking. Humans can only pay attention to various things at the same time, switching between them very quickly. It also implies that someone who believes they are multitasking cannot focus on one while doing the other. As a result, productivity will suffer.

Strategies to improve employee productivity?

1.Time Management with Flexibility:

There are numerous household chores to complete, and because every other employee works from home, their work responsibilities have grown. As a result, give your employees complete autonomy over how they manage their time at work in order to maximize productivity. As a result, they will not regard the job as a burden and will work according to their schedules in order to balance the productivity hours and the firm's daily output.

2.Establish a goal:

Set professional targets and objectives for your employees before assigning any project/task to them. Setting clear objectives is necessary for a better workforce because employees with multiple goals will not increase or manage the firm's productivity.

3.Make your employees happy:

The productivity of your employees determines the success of your company. Employees who are happy or stress-free work harder as a team to increase productivity. However, if your employees are unhappy and dissatisfied, their productivity and performance will suffer. The adage "where there is little laughter, there is little success" is not a lie. A small amount of happiness can make a big difference. When a person is happily engaged in his work, it shows that he is responsible and dedicated to his work.

So, It is clear that happy employees are productive employees.

What are productivity apps?

Hundreds of productivity tracking software are available on the internet to help you get more done. Here's a rundown of some of the best:

EmpMonitor:

One of the best management software for maintaining and tracking work is EmpMonitor. EmpMonitor is an ideal productivity solution with its remote monitoring capabilities like productivity reports, capturing automatic screenshots, real time alert, and calculating monthly payroll.

Basecamp:

It's a project management tool that allows managers to assign tasks to employees based on their preferences. Not only that, but it also keeps track of how long it takes to complete the task.

Slack: 

This tool allows users to create a communication channel for real-time discussions. As a result, there will be no more emails or lengthy procedures to communicate.

So, before wrapping up this article, we are sharing an effective video for analyzing your employees performance by using EmpMonitor. To watch the video, click here

Time To Wrap It up:

After such a deadly pandemic, most of the firms have implemented the work from the home method. Yes, we can agree that the work culture is completely different when you are working remotely. There are disturbances and distractions in the home environment, which are unavoidable. But, the firms do not consider such excuses, and they want 100% productivity from every worker. 

In a firm with hundreds of employees, it's challenging to keep an eye on every employee's activity. Especially when employees are working remotely, then tracking them officially becomes a mandatory requirement. So, as a solution, the management track user activity to check whether they are working dedicatedly and attentively or not. 

HOW TO TRACK USER ACTIVITY?

When employees are working remotely, it's impossible to track what they are up to and whether they are honest with the work or not. As a result, the management is unable to monitor the lazy bones and end up affecting or decreasing productivity. There are numerous tactics to adopt if you really want to track your worker's activity:

SCREENSHOT MONITORING: 

This is one of the most used and popular features of employee management software, as it offers the benefit of screenshot capturing and monitoring to its users. The software captures the screen automatically and randomly, without the employees knowing it. Through it, the management can be aware of the activities their employees are doing. 

WEBSITE MONITORING: 

Do you wonder about the websites your workers are visiting? Whether it is relevant or not? Earlier, there was no solution to these queries but, now, with the best application monitoring software, you can check which are the most visited websites and keep a record of the total time spent on every website and whether it is appropriate or not.

PRODUCTIVITY MONITORING: 

Employees are working continuously during office hours to achieve their target, i.e., productivity. For calculating productivity, the management checks whether the tasks assigned to them get completed on time or whether they can achieve 100% productivity or not. You can also point out productive and non-productive employees and can take action accordingly. 

You can also watch: How To Measure Productivity Of Employee Using EmpMonitor

EMPLOYEE TIME TRACKING:

How will you check whether your employees are logging in on time or not? Some over-smart workers log in late and log out quite early before working for the official hours. In such a case, productivity gets affected. So, to keep a track record of the logging in/out time and check their working hours, management opts for time tracking software. 

ATTENDANCE TRACKER: 

It's challenging to keep track of and maintain the attendance log of every employee. In large firms with hundreds of employees, the attendance tracking software plays an extensive role in recording the working and non-working days. It will help you differentiate whether the leave was casual or emergency, ultimately resulting in saving a lot of time and efforts of the management. 

STEALTH MODE: 

For catching your employees red-handed, it's quite necessary to opt for software that can track user activity in the stealth mode option. In this way, you can keep an eye on them without even letting them know that the software is actually working. Not every software has this feature, but you may go with the one it has. It is not an invasion of privacy, but monitoring them is a requirement for the firm's smooth workflow. 

TASK SCHEDULER: 

How will you keep a check note of what tasks you assigned the employees? Just think about it. Having user tracking software will help you schedule and assign the work to your employees to know the task they are working on and how much time they take. In this way, you can run your organization hassle-free, even in such a pandemic. 

FINAL WORDS:

Time is a very challenging word that never comes back. Managing time is a daunting task because every minute is valuable. You cannot play with time, neither you let your workers play with it during office hours. A firm's productivity depends upon the total working hours spent in an entire day. So, if you find that there's less productivity than usual, you can easily sense that it's your employees. But, in a company with hundreds of employees, you cannot point anyone (without evidence) or all of them. 

So,

What to do in such a case?

Employee Time Management is the solution! It means the employers can easily manage their time and can evenly distribute it among employees. It will help them solve a lot of time and effort.

But, 

How to do it?

The most expected answer can be time management software. This software is easily affordable, and all you need to do is install it on your employee's systems, and bingo! From checking their working and non-working hours to managing and dividing the tasks, you can handle everything. So, now the question arises, 

HOW TO MANAGE THE TIME?

Well, for mastering time management at work, here's how can do it:

CHECK THE STATUS: 

Before assigning any work to them, check with your employees about the task they are working on at present. It will help you figure how they are spending their ideal time and whether it is considerable or not. Through this time audit, you can finally find out the productive and unproductive time of every employee. 

SCHEDULE & CROSS-CHECK:

Make a doc sheet, or you can say a 'schedule,' which mentions all the tasks you want them to do and assign it in front of every employee's name. It depends on you whether you create a weekly or a monthly schedule. But, make sure that they need to finish the assigned work on or before the deadline. In this way, you can have a clear picture of the hard workers and lazybones in the firm.

GROUP TASKS: 

Before jumping on to a different task, group up the similar tasks to spare confusion or any left-outs. If your employees are working on article writing, make sure they finish all the writing parts first and then get them posted. In this way, you can systematically handle the projects and save your precious time. 

ADD TIME LIMITS:

To get your projects complete on time, add a time limit in their schedule that your workers can prefer as a deadline. They should be attentive to finish the assigned work on time, or they will be held accountable. You can also try employee time management software, like EmpMonitor, to calculate the time taken to finish an assigned project by every employee. 

LEARN TO SAY NO:

Some so many over-smart employees have an excuse on every task you assign them, or they even pretext electricity issues, for you to rescue them for work. But, in such situations, take the matter on your hands and say no immediately. Make them very clear that under any circumstances, their excuse will not be entertained. 

AVOID MULTITASKING: 

Implement the rule of 'one man, one task' to avoid conflicts between employees, as it can lead to a decrease in productivity. Try avoiding multi-task and assign them to work as per their specializations, depending upon their managerial skills and experiences. 

HIGHLIGHT YOUR GOAL:

To make your staff understand the importance of productivity and time, highlight your goals and aim to make sure every employee works hard. It will help you maintain a smooth workflow in the organization, and you will be able to handle your employees even if they work remotely. 

You can also watch: EmpMonitor: Best Time Tracking Software

WRAPPING UP: 

Time stealing is becoming more common in businesses all over the world. As the prevalence of mobile devices and the internet grows, more employees are being distracted and waste 15 minutes here and there throughout the workday.

While this may not appear to be a problem at first, the cost of paying people for work they didn't do can have a significant impact on your bottom line over time.

That is clearly what we will talk about in this article. We will discuss the following topics:

1. Define time theft.

2. Methods for detecting it;

3. And, most importantly, how to avoid being cheated out of time.

So let's get started with this article.

What Is Time Stealing?

When an employee paid for work that they never did, this is known as time stealing. Goldbricking is another name for it. And, while an employee can manipulate the system in various ways, time stealing boils down to someone claiming wages they don't deserve.

It encourages lower productivity if continued for a long time. Also, keep in mind that one employee's actions can impact all of their coworkers. As a result, prolonged time stealing has become the new normal for any team.

As team morale declines, everyone becomes less accountable for their assigned tasks, resulting in missed deadlines, subpar work, and financial losses. The longer you ignore time stealing, the more serious it becomes.

Now let us move to our next topic;

How Can Time Stealing Be Detected?

Here are a few points that show the probability of your worker stealing time:

1. Availability issue

Due to a heavy workload and poor time management skills, some of us may find it hard to keep up with all of our coworkers. However, if an employee is frequently unavailable, you should check in with them, especially if they have fewer responsibilities. Late responses could indicate that someone is drifting away, fooling around, and squandering their time.

2.Inappropriate work quality 

It is as self-evident as the midday sun. Distractions occur often, resulting in poor work quality. An employee who does not produce satisfactory results despite working longer hours than others may be dissatisfied with their assigned tasks and prone to drifting off.

3. Misuse of responsibility

It's nice to take a break from responsibilities now and then. People who avoid taking the lead all of the time, on the other hand, may lack the motivation to work. As obvious as it may seem, goldbrickers avoid taking on responsibilities in order to avoid being held accountable to authorities for unfinished projects.

4.Unawareness

For the GenXers and GenZees, being absent-minded is nothing new. However, if you find yourself correcting the same errors in their tasks, it's likely that they aren't paying attention to the required parameters. Worse, they aren't even listening to you because they are preoccupied with something else.

How Can You Prevent Time Stealing?

Without further ado, I'll get right to the point. There are two options for dealing with this problem:

1. Organic way

2. Easy way

Organic way

How could we overlook the fact that the office environment is a great contributor to yawning and dozing off among employees? Your workplace ignites a fire in your belly, steers motivation like a morning coffee, and fuels your vision, and ignites a fire in your stomach.

Are you unable to relate? Many of us are unable to do so.

A happy, healthy workplace is a rare commodity. Here's a secret:

1. Encourage collaboration on your property. Allow people to take on more responsibilities and engage in mindful activities. Encourage everyone. Work hard and have fun!

2. Enhance communication among all, regardless of cultural differences, generational differences, job roles, or anything else. Ascertain that no one feels left out.

3. Make your workplace more pleasant. The color and layout of your workplace have an impact on how your employees act and work.

4. Accept constructive criticism from your peers with open arms. With their inputs, be communicative rather than combative. Always value the viewpoint of a third party.

Easy way

Employers must keep a close eye on their employees' activities due to the ever-changing trends in modern workplaces. With the majority of them working from home, determining and increasing productivity has become a difficult task. Use monitoring tools. 

However, it is now a requirement for creating a safe and transparent workplace that promotes fair play.

Here are the features that an employee monitoring tool should have:

Employers who are unfamiliar with such tools will appreciate the intuitive dashboard and simple setup.

Automated Screenshots to capture regular staff activities in real-time without invading their privacy;

App & website tracking done to identify potential malware and assess sources of distraction.

Idle Time, keyboard tracker and Working Hours Tracking to determine how much time employees spend working during the day;

Automated Email Reports for designated employees to save time sharing individual employee information;

Graphs of productivity to analyze workflow and team activities over the course of a week or month;

And there are plenty more.

Happily, EmpMonitor can handle all of these tasks and more. With our clever features, you can track your employees' whereabouts in real-time and see how their work is progressing. EmpMonitor can be used in the corporate, healthcare, finance, legal, and other services in mind.

So, before wrapping up this article, we are sharing an effective video for analyzing your employees performance by using EmpMonitor.

To watch the video, click here

Wrapping It Up!! 

Time theft is no laughing matter. Many employers have seen an increase in employee productivity and creativity over the years simply by managing their employees' time and dedication to their jobs. And there is no one-size-fits-all solution to the problem of workplace time cheating.

User activity monitoring solutions are the tools that help in monitoring and tracking the user behavior on any device, network, or IT-owned resources. It is popular in many organizations/industries these days for surveillance purposes. These tools can track the overall work performance of the users/employees and report it to the admin/employer whenever required for detecting any malicious or suspicious activities like insider threats or illegal internet activities.

By deploying user activity surveillance software, an organization can more readily identify suspicious behavior and alleviate risks before they result in data infringements, or at least in time to lessen damages. It assists as a proactive analysis of end-user activity to delimit misuse of access perquisites or data protection policies, either through ignorance or spiteful intent.

How Does User Activity Monitoring Tools Work?

The purpose of such tools is to protect the sensitive and confidential information of an organization while ensuring availability and agreement with data privacy and security regulations. But it doesn't function like a simple monitoring tool, but it goes beyond it! It can monitor all types of user activities, like:

Internet usage behavior

Download history

Accessing unauthorized files/information

Video recording of sessions

Screenshot capturing

Kernel monitoring and much more

 All of the above information captured by a tool can be stored and later viewed and accessed by the assigned authority at any given point in time. It is also helpful in determining workforce productivity.

Let us now discuss various benefits of user activity monitoring tools.

Here are some of the benefits of using a user activity monitoring software/tool/solutions:

Provides assurance that the employees are not messing up with a company's confidential data or leaking them to other rivalries when they leave.

You can immediately detect and investigate suspicious user activity

Helps to have real-time identification along with detailed reporting of historical activity

Reduces the risk of inappropriate actions that can lead to malware infections or data breaches

Decreases the cost of compliance while offering intelligence needed to improve security measures

Analyzing the data should be based on the associated risks, defined policies, time of day, and identity context

The Core Benefits Of User Activity Monitoring Software

Cybersecurity: It is one of the prime advantages of deploying employee monitoring software. It provides strong cybersecurity by keeping a close and constant watch on every employee and their work behavior during office hours. In case of any suspicious activities, the software provides notifications to the higher-level authority.

Legal compliance and policies:  In every company, there are a set of rules and regulations that everyone has to follow. With employee activity monitoring software, you have this rule-based alert mechanism to create rules to implement the policy. It has an auto alert system, which sends out the report to users whenever someone disregards the policies.

Employee productivity: It allows you to monitor the overall work performance of the entire workforce. It is a great way to recognize the over-working and under-working employees and measuring their capabilities to assign them tasks/projects. While all the employees are working from home these days, it also tracks the remote working employees and their login/logout time.

Why Do We Need An Employee Activity Tracking Solution?

Since all of us are working remotely until the offices reopen, monitoring employees has become a mandated concern for all employers. It is not about distrusting employees but being sure that the desired level of productivity and goals are achieved even if the employees work from their home, sitting on a couch. The time flexibility has been granted to the workforce considering the current COVID-19 situation. There are so many difficulties already that a person undergoes, the reason why the time levy! But in return, an employee has to perform well and try to achieve his daily targets. Another concern is the fear of Insider threats. Such software detects any suspicious activities and reports them to the employer within no time.

Some Effective Tips For Proper User Activity Monitoring

Many IT security teams lack perceptibility into how their users are accessing plus utilizing sensitive data, leaving them susceptible to insider threats or outside attackers who have gained access to systems. Best exercises for user activity monitoring include:

Make sure that all the employees of the surveillance methods and policies of your company.

It is even better to have their acknowledgment of the contractual bond between the business employer and employees.

Allow privileged access to information to the employees who need it for effective work production.

All other activities not required for a user work role should be limited. It is not necessary to give exempt users unlimited access. Also, the limitations can be executed for admin tools and system customs.

Decrease the number of distributed accounts and execute strong password policies.

Be alert about recognizing stolen credentials.

Manage remote access through company-based protocols. Deny protocol channels such as file transfers between group members, port-forwarding, and disk sharing.

Execute strict data policies for your organization to guarantee more reliable cybersecurity for your business.

Some Reliable Employee Activity Monitoring Tools For 2021

EMPMonitor

Time Doctor

ActivTrak

Inter Guard

Bamboo HR

Hubstaff

Also watch: EmpMonitor - Best Employee Monitoring Software 

Final Words

After the covid returns, some of the countries face lockdowns, due to which some organizations are working remotely again. But the fear of insider threats remains constant, and employers spend most of their day figuring out what their employees are up to, as the data are confidential and need to be in safe hands. 

As a solution, there are insider threat detection systems that the management should opt to have a threat-free environment, even if their employees are working remotely. There are also some insider threat statistics that every employer should know before they commence the WFH. Such as:

IDENTIFY THE CULPRIT:

As there is no human contact or the employers cannot keep a direct eye on their workers, the risk of threats increases at an enormous speed. There was a time when the management kept no records of the uploads, downloads, file transfers, etc., but after the covid pandemic, the insider threats increased by 5 times, so the threat detection software helped the management keep a close eye on them. 

EASY TO AFFORD: 

Having a threat of online and insider fraud employers, go for some software to keep an eye on their workers. But, they end up running in huge losses as the software is too costly for them to afford. As per a recent survey, we found that the expenditure of every firm has risen upto 10% due to cybersecurity. Employers spend billions on cybersecurity and yet get no results. So, do not go for any random software, all you need is to examine, compare and then pay for insider threat security. 

REDUCE INCIDENT POSSIBILITIES:

Train your employees that they should understand the consequences of leaking a company's information and the effect it can cause in the organization, as more than 30% thefts are caused by insiders. As per the cybercrime survey, the insiders are the ones who leak data the most. So, every employee must be trained and must have the capability to avoid such fraud. 

HARD TO DETECT: 

Insider threats are hard to detect as compared to online frauds. For example, an organization with 500 employees is a challenging task to manage for employers. If any data gets leaked in such a situation, it's nearly impossible to find the actual culprit. So, every organization should install insider threat detectors in the employee's systems to catch the culprit red-handed. 

THE MISUSE:

Since every employee has edit/view access to the company's confidential data, you cannot keep track of every employee's activities. As a result, some employees make hay when the sun shines and sell the crucial information to rivals or other firms to earn extra money. 

UNIDENTIFIABLE THREATS:

The management mentions many precautions that every employee should take while they work online on any platform. As per the latest records, 50% thefts are just because of the negligence of the employees. But, some workers are so irresponsible and neglect the threats coming to them. Unfortunately, it affects the firm, and the organization pays the price. 

You can also watch: How To Keep Your Company’s Sensitive Data Secure?

WHAT ARE THE KINDS OF INSIDER THREAT?

There are 4 kinds of insider threats that every other employee should know. Let's discuss them in brief: 

1. Negligent Employees:

Some employees are irresponsible and neglect what consequences the firm may face when the company's data gets leaked such threats come under, 'negligent employees.'

2. Malicious Employees:

Employees who sell or leak the company's information to earn extra money notifies as malicious employees.

3. Cyber Traps: 

Employers train their employees to not fall in cyber traps, like spam mails as they contain viruses which can hack your system and gain access to the system. Almost 25% of the time, data hacking takes place because of the cyber or phishing traps generated by hackers. 

4. Inside Agents:

Some employees work as inside agents in an organization. It means they work in a partnership with the hackers and steal/affect the internal data. 

WHAT BENEFITS DO YOU GET FROM INSIDER THREAT DETECTION SOFTWARE?

Once the management goes for an insider threat detection system, he gets numerous benefits from it. Like:

The software works as time-tracking software.

It captures the screen automatically. 

Employers can even use it as onboarding software.

You can easily manage your employees, even if they work remotely.

The management can keep records of their working and non-working days/hours. 

WRAPPING UP:

Today, maintaining a workforce is a difficult task for business owners, particularly as the majority of people choose to work from home. In such a situation, companies mostly need stealth mode surveillance tools that can track the work habits of employees' devices while without interrupting any activity.

So, in this article, we've summarized some of the features of management software that can assist you with employee performance.

What is Stealth Mode?

In stealth mode, the administrator can monitor all user activities by tracking their device's movements and behavior without interrupting them. In this mode, no device tab icon or reminders will be shown, everything permitted (nothing is blocked regardless of operation) file shadowing, and file tracing are available to see and track all user activity. Moreover, the administrator provides notifications (dashboard) for all activities.

Features Of Stealth Mode Monitoring Software

Transparent Application Monitoring

Employee management software will also keep track of which applications have been used by the employees. And, if anyone is evaluating the analytic data on some process or reading individual documents on a spreadsheet. You will quickly discover who has been using the specific device.

Keystroke Monitoring

Employers have the resources they need to keep a close eye on specific employees' productivity during working hours, especially with the advent of employee management software. Keystroke logging techniques are one such service that many companies use. This form of tracking tool, also known as a "keylogger" or "keystroke logger," maintains a real-time record of each key an employee presses on their keyboard.

Network Security

You can also use firewall security to protect the network if you have stealth surveillance tools. So, the employees can't access websites or apps that might hurt your company. Through managing networks, administrators can also block malicious sites, preventing malware and viruses from infiltrating the system. Administrators will provide access to the managers and team leaders, enabling them to observe employee's computer activities in their workplaces.

Screenshot Monitoring

One of the essential features of any stealth monitoring software is the ability to capture screenshots of an employee's computing activities. Managers may use this feature to see whether their employees are running or not. If any employee wastes working hours on non-productive activities like accessing social media, chatting, or accessing unwanted sites, then management can take action against that with the help of this feature. 

Productivity Analysis

Employee efficiency evaluation is the key to any business accomplishment. And with the help of this feature, the productivity of employees can easily measure. Measuring employee productivity has a direct impact on the quality of employment of both employees and employers. As a result, employee management software generates comprehensive evaluations and insightful statistics that deliver a complete overview of the performance and productivity.

The Best Employee Monitoring Software of 2021

After knowing the features of stealth mode monitoring software it is very important for a business to know the best software for 2021. 

So following are the best software:

EmpMonitor

EmpMonitor is a popular employee monitoring software. It enables employers and administrators to track workplace productivity by securely monitoring all devices in the organization from a specific system. By using real-time computer management software, a user can view and monitor employees' computing operations in real-time. EmpMonitor is an agent-based solution that offers on-premise solutions to all of its users.

To know more about EmpMonitor then check out this video here:

ActivTrak

One of the best workforce management software for small firms is ActivTrak. It includes the key functionality required in a tech solution, such as content filtering, website and app management, activity logging, and notifications. It gives basic service to its users and also easy to install, configure, and use.

Time Doctor

Time Doctor provides comprehensive insights into how employees perform their tasks during the workday. It provides features like view websites and apps accessed while working, as well as a screenshot of the device screens. It will not only monitor the overall amount of time working by everyone on the staff, but it will also break down how much time was spent on each project, account, or mission.

Summing-up

Time deprivation occurs when an employee gets paid for the work he has not done or for the time they are not working. There are petty things that get stolen from the workplace, but time theft is an expensive issue. In today's constantly growing mobile workforce and internet availability, employees stealing time has become one of the major concerns for employers. It is so big of a concern that it often costs a billion-dollar loss and low productivity in many organizations.

By clocking in a little late, operating a little less, getting a little longer breaks, and straying off work a little bit daily. The employees might stack up work for an entire year! Only a flexible routine and strict schedule can help in maintaining productivity- but the question is, are your employees working to their full potential? 

To avoid time theft, you need to understand the adverse effect of it first. Think about a dripping tap, it won't bother you much for a few minutes, and if you do not fix it, the water dripping will also fill a bucket in some hours. The same is with employees, stealing time.

Now that we know 'what is time theft', let us move on to another segment:

The Top 5 Ways Of Time Theft That Employees Commit!

A person who may be reluctant with their negligent behavior may not feel sorry for their acts if they face no consequences. Here are the various time theft tactics practiced by employees:

Beating the clock

It is like faking the actual work hours and showing extended and overtime to portray sincerity.

Buddy punching

It is fake proxy attendance. It happens when a friend punches your attendance on your behalf but secretively, even if you are not physically present at the office.

Lengthened lunch breaks or regular breaks

Even after a determined schedule and strict diligence, an employee might run out of their clock during lunch and miscellaneous breaks- sequentially working for lesser hours

Flubbing off

Not every spontaneous employee is a goldbricker- but excessive socializing, frequent calls, naps, and unauthorized breaks always lead to depriving productivity.

Overusing the internet for personal purpose

Checking up on social media and your friends can feel refreshing but to a certain extent. Using the internet for personal entertainment and faking the work updates is a red flag.

How To Detect Time Theft?

Before you think 'how to avoid time theft' in the workplace- determine the goofy, little hints. A lot of enigmas pop up in mind in such situations like: 

How do you know if your co-worker is rendering an article or caressing their kitty?

How do you recognize who timed in and then nestled back into bed?

How do you know if a person is following educational YouTube videos or the new movie trailer? 

How do you know if the punching-in time is honest and not a bluff to cover the extra time and get compensated for it?

Nothing to worry about here the indicators of your employees stealing time while at work:

Check for their frequent unavailability, especially of the employees with the low workload. If you get a late response, then there is a high chance that they are goofing around.

It is only human to refrain from their responsibilities and work sometimes, but not always! Look out for people who avoid taking leads and showing a lack of will to do any work every time.

Watch out for the low-quality work and declining productivity graphs.

Keep a close eye on the employees who chat a lot. They maintain a happy vibe at the office but certainly disturb the other employees as well.

Track the employees who delegate their work to subordinates and take all the credits. They are highly contagious of time theft.

Check the detailed work updates of employees regularly. Some of them purposely keep it long and lengthened, trying to project the excessive work done.

Team meetings can be a little boring sometimes, but a couple of employees gazing at the oblivion when something important gets discussed is a sign of them doing it often during working hours. 

Now that you are very well aware of the sinister ways your employees can be time thieves. Let us discuss how to avoid time theft in the workplace.

The Organic Way

As we all know, the office environment can be the biggest reason for us to yawn during work and feel lazy to complete the daily targets. Your office should fuel your creativity, imagination, ignite a fire in your belly, steer motivation like a morning coffee!

A happy work environment is a rare stock. Here is a secret recipe to it: 

Promote your team to collaborate and share ideas/opinions related to a project

Be open to constructive criticism from the employees

Improve the aura of the workplace. Start with a nice color combination that emits good vibes.

Be communicative and easy on your employees by making them feel valued.

The Easy Way

The easiest way to identify time thieves is by installing employee monitoring software. It has become nearly impossible for physical surveillance at the office or when the employees are working remotely. Deploying monitoring software has become one of the latest trends in 2020 and 2021. It helps in building a safe and transparent workplace and provides a detailed productivity report of every employee.

Monitoring software has the following features:

Captures screenshots of an employee's computer screen at regular intervals

Records keystrokes

Tracks the internet activities, including emails, downloads, browsing history, etc

Shows productivity graphs

Tracks the most used apps and websites

Some of the most-used monitoring software are:

EmpMonitor

Hubstaff

CIPHR

Leapsome

Time Doctor

PayCor

Bamboo HR

Also watch: EmpMonitor: The Best Employee Monitoring Software

Wrapping Up

It is 2021, and we all are recovering from the disastrous 2020 loss. It was a world shutdown, like never seen before. The economy went down, people were suffering and forced to be indoors until the situation was under control. It was all like a zombie apocalypse! Just that the virus was way too dangerous than the zombies. 2020 will reminisce as a horrifying miserable memory.

Amidst the recovery phase, many companies/organizations started opting for different employee time management methods to bring normalcy again in the workplace. The work-from-home culture is still trending, and there was an urgent need for employee surveillance to protect the company's economic structure and meet the desired goals. 

"Keep Functioning" was the motto opted by every sector for the people to get paid on time in such a miserable situation. 

The Sudden Shift In Working Culture 2021

There have been massive changes post-pandemic as the working culture has changed. Remote working is the highest on-trend, and so are the surveillance methods. The employees are working from the home or office, the foremost concern is the level of productivity achieved by every employee and making sure that it profits the organization at a higher level.

The Time Management Skills

Time management means working effectively and efficiently. The employers in every organization look for individuals who can optimize the maximum resources provided and complete a task in the given time. Because saving time boosts revenue and saves money. Effective time management demands staff to analyze the workload, assign them tasks and sustain focus on productivity.

Quick time management tips: Employees who are exceptional time managers can dismiss distractions and obtain support from co-workers to help achieve their goals.

Prioritizing The Tasks

Sometimes it is not possible to do every single task that is assigned in a day. Most employees exhaust themselves in the pressure of finishing all the projects at once, which leads to nowhere where low-quality work and productivity. The most effective way to wrap up tasks is to prioritize all the work according to its importance and needs.

These factors should be kept in mind while prioritizing tasks and employee time management-

Allocation

Accomplishing Expectations

Waste Prevention

Prioritizing requests and demands

High-Value Projects 

Execution Reviews

Aim Setting

Scheduling

It is another important step because every task needs to be done at a specific time. So the schedule will affect your day, week, and month and your colleague's workflow as well. As we all have the most productive and least productive time of the day as a result of energy level and objectives to be accomplished in a day. Furthermore, it helps in avoiding procrastination in the long run.

These are the factors to be kept in mind while scheduling-

Using an employee time management Software

Intentionality

Punctuality

Breaking broader goals into small aims

Breaking up aims into projects

Task Management

Effective task management is the essence of any successful project as a whole. Making a to-do-list can be a great start to avoid forgetting important stuff. Do not take an entire week's task in hand and split it into smaller parts and day-wise. 

These are the factors to be kept in mind while managing a task-

Proactive

Batching

Creating daily, weekly, and monthly to-do lists

Multitasking

Appropriate and thorough

Proper organization of tasks

Email Management

Workload Management

Pacing your work at the right speed is a skill and also a prime element of time management. If you think working for long hours and skipping breaks will improve your productivity, then let me tell you that it will be a temporary achievement. Later, when an employee gets exhausted by working continuously, then the productivity level drops! Over-working does not always work in our favor. Taking required intervals and an appropriate quitting time in your schedule would be helpful.

These are the factors to be kept in mind while managing the workload-

Process Management

Assertiveness

Eliminating Waste

Taking Breaks

Enhancing HR Response

Lastly, maintaining an entire team and watching if their work performance is up to date can be hectic work. Many organizations and HR departments use employee time management systems/tools to make the process less hectic and complicated. 

Also Watch: Manage Remote Work Easily With Powerful Monitoring Software

Final Words

The keyloggers are being used for different purposes these days for keeping track or watch of the keyboard typing and usage of a system. A keyboard tracker makes it easier for the users as it works behind the screen without anyone knowing about it. The data stored in cloud-based storage can be accessed by the concerned authority anytime. Some of the keyloggers assist in accurate monitoring and overall employee performance management by recording the keystrokes of every employee during their office hours.

The present scenario is changing, and the employees are accepting being under surveillance. It has become the new normal for all of us because of the uninvited guest- COVID-19. The flashbacks of several lockdowns and the fear of viruses will always haunt us in different ways. It also forced us to stay indoors, and work from home culture suddenly became the stagnant way of living. The workplace surveillance was at stake, so the employers deployed different keyloggers to track the work activity of the employees while they worked from home.

Let us check out how the software keyloggers are changing the entire surveillance game!

What Are KeyLoggers?

They are a unique tool- hardware or software, that helps to monitor and find out the activities taking place on the computer. These tools track all keystrokes on a computer keyboard. They collect all the information about how an employee uses the internet during working hours.

Reasons To Use Keyloggers

Timer Saver

With keylogger software, it becomes super easy to save time and eliminates all the distractions like social media login or video surfing, etc by the employees during their work hours, as it records every keystroke. So, no distractions and wastage of time anymore! 

Legally Protected

There is a written proof of everything regarding the workforce that acts as evidence for your legal protection.

Accurate Reports 

The keyboard tracker software gives a detailed report about every user. You can easily ensure that if the employees are putting forth honest work.

Detailed Assessment Of Employees

As mentioned earlier, individual assessment becomes easy with the keyloggers, and it becomes easy to manage the workload according to the team and individual performances. 

Helps In Detecting Insider Threats

It can detect and collect legal evidence against any Insider threat. You can easily trace the data breach source and take immediate legal actions. 

Helps In Rewarding Hard-working Employees

While it becomes easy to keep a close check on every employee and how they perform their tasks, you can find out the hard-working employees who put their heart and soul at work and those who are not doing the same. Reward the ones who give their best and motivate the ones who are not able to perform well. 

Now, Let Us Explore The Different Types Of Keyloggers.

There are two types of keyloggers-

Software Keyloggers

Such types of keyboard trackers need access to the system for its establishment as it needs to operate invisibly. The operating system applies to solely a single type, and the operation of this software tracking tool is limited to one device only. It can easily be detected or recognized if the employees use the protection scanners.

Hardware Keyloggers

As the name suggests, it is an external tool, and it does not demand any access for implementation in any system. The operating system utilized in this process is self-supporting. If the employees are using any protection scanners, they can still not be detected or uninstalled from the system.

Benefits Of Using Keyboard Tracking Software

Operates in stealth mode

Provides a detailed report of each and each employee activity

Easy-to-use and operate

Completely reliable 

Captures screenshots at regular intervals

Detects suspicious activities 

Detects illegal downloads or file transfers

Helps in maintaining the desired productivity level

Some of the best Keyboard Tracking software for 2021-

EmpMonitor

Hubstaff

Time Doctor

Veriato

CIPHR

Avature CRM

The features of the above-mentioned software -

Provides accurate details regarding employee productivity and work performance of each one of them

Records screen time and number of breaks taken in between the working hours

Captures real-time screenshots

Works in stealth mode 

Uncomplicated way of tracking employees

Offers productivity alerts for finding out the productive and unproductive employees

Has flexible monitoring mode features

Provides detailed timesheet of the workforce

Also, you can check out this video: Manage Remote Work Easily With Powerful Monitoring Software: EmpMonitor.

Conclusion