#time management tips

putting ur energy into SO many things is great and all, and its so fun to be a multi faceted person. but it can leave u feeling so burnt out and dissatisfied with the results of ur hard work and energy. here's information that i've learned and applied about managing multiple interests…💬🎀

ABOUT MULTIPLE INTERESTS ;

so the thing about being a person who has multiple interests and wants to do everything all at once, is that u find urself actually getting nowhere cuz ur energy is like all over the place. ur putting energy into so many different things that ur not moving forward in any of them.

Set Clear Goals: Start with the end in mind. Define what you want to achieve during your study sessions. Having clear goals helps you stay focused.

Prioritize Tasks: Not all tasks are created equal. Identify your most important and time-sensitive tasks, and tackle those first.

Use a Planner: A physical or digital planner can be a lifesaver. Write down your daily schedule, including study time, and stick to it.

Break It Down: Large projects can be overwhelming. Break them into smaller, manageable tasks to make progress more achievable.

Eliminate Distractions: Identify your common distractions and create a study environment that minimizes them. This might mean turning off notifications, finding a quiet space, or using website blockers.

Time Blocking: Allocate specific time blocks for different activities. This prevents multitasking and helps you maintain focus.

The Two-Minute Rule: If a task takes less than two minutes to complete, do it right away. It prevents small tasks from piling up. If you catch yourself procrastinating, then starting with these small, easy tasks can also help you refocus.

Regular Breaks: Studies show that taking regular short breaks can boost productivity. Use the Pomodoro Technique (25 minutes of work, 5-minute break) to keep your brain fresh.

Reflect and Adjust: Regularly review your time management strategies and adjust them as needed. What's working? What needs improvement?

1. Don't try to cover all the material in an afternoon:

I’m not talking about the day before the exam, I’m talking about every other afternoon. Don't try to touch all the subjects you have. Most likely you won't have time, and will instead end up rushing through all the notes barely understanding anything.

INSTEAD → Focus on the subjects you have had that day. Review the content and work on some exercises before you start studying, and make sure you understand it. Only - AND TRULY ONLY - if you feel like you could ace a pop quiz on what you have just studied, you can take some time to re-read and test yourself in subjects you didn't have that day, but I’d still recommend using that time to review past lectures on the ones you did have that day.

2. Don't stay in front of your desk during breaks:

And I’m not only talking about not moving from the chair, I’m talking about taking two steps and plopping on your bed, mainly because this may have one of two effects: either your concentration will be affected while you try to study later on, or your sleep will be mentally related to having to study when you stand up, meaning you might sleep, but you won't actually rest, making it all way harder.

INSTEAD → Get out, take a walk, get some movement going on, even if it's just pacing up and down a hall. Make sure you stretch those muscles and get some blood pumping. If you can't go out of the room to simply stretch and relax, go to the bathroom, go get a glass of water, wash your face, or some snacks, but make sure you can see the sky at least once during said break, and from a window that's not the one in the room you're studying in.

3. Don't plan all week ahead of schedule:

Most of the time you're subconsciously going to end up designing your schedule to fit a rhythm your body doesn't have by pushing more work than you can actually do in a day, and not leaving a gap for extra work, concepts you may find more difficult, or issues you may have to review.

INSTEAD → Prepare a basic outline for your plan. Keep in mind which subjects you have each day, what you have covered and what you will possibly be covering during the week, and the topic you have to invest more time on. As your week goes by and you get extra work and an actual notion of what content your teacher will be covering, adapt that outline to actually schedule each day.

4. Don't sacrifice a good night sleep:

It's tempting, we've all been there: there's stuff left to do, things you could finish ahead of time, and projects that you could start planning, but it's nearly midnight and at this rate you'll get less than 5h of sleep. But hey, it's just a day, right? No. Don't give in to that, because late nights drive to late mornings, or worse, to early mornings with little to no rest. And let me tell you something, the more tired you are, the worse you'll perform in all aspects of your life!

hello everyone! I got an ask from an anon asking for tips on time management so i decided to type this out before school starts heheh…

poor time management and procrastination, unfortunately, plague just about all of us lol. people with a short attention span (like me) and who are pretty much always on their phone (me again) and who hate scheduling are the most susceptible to these.

over the years i struggled with time management(studying the night before the exam 🤙🏼) but! these are some tips that have helped me in scheduling, avoiding procrastination and improving time management.

1. Write it down

as always, we’re starting with BEFORE the actual task. write all tasks, assignments, projects and homework, test dates down somewhere (notebook preferably so that you dont lose it. it doesn’t have to be your bujo and you do not have to start a bujo for this specific reason!!!) and write the deadlines. this is subconscious pressure to do work once you get home. also, since you can see everything, it’s easier to schedule it out later

2. Use travel time

i cannot stress this enough!!!! sorry that it appears in all my tips posts but it truly is very useful. for short commutes, review the content you’ve learnt so that when you start on your homework, you’ve already got the hang of it. ie you dont struggle to understand the chapter and be put off from finishing your work because you hate it. long commutes can be used to complete work itself. i like to place some books and a file under my worksheet while i write (if i have a seat lol) or you can take this time to plan your time in greater detail

3. Actually plan your time

you dont have to fancy it up with like, brush pens and highlighters. just do something on google sheets or excel. divide the day into appropriate blocks of time.

for me, since i use a focus timer (50+10 or 100+20, rare cases i do 120 with a long break after that) i keep my days in 1hr blocks. so i’d block in about 1hour after i reach home to chill, clean up and so on, 2hrs for homework and the remaining time can be divided by hour/2hours to complete my work. you can tweak the timings to work for you but so far this one suits me pretty well.

4. NEVER RUSH YOUR HOMEWORK AND REVISION WHEN PLANNING!!!!

i repeat, never rush. because when you give only, say, one hour to review 3 chapters and you fail to do so within that time limit, you feel demoralised and hence, will not want to work more. this is a very common issue i believe. sometimes i would rush revise and when i couldnt stick to the timelines, i’ll feel so defeated that i’ll probably binge watch youtube to cure my self-pity LOL

give yourself an ample amount of time. Assign one or two hours a day as ‘delay time’ (this was my free time) so that you can catch up on anything that unfortunately, you couldn’t finish. Assign one day of the week to be the ‘delay day’ -- anything that you cant finish the week before, do it now. this means that you can still ‘save’ your plan even if it screwed up somewhere along the way. it works wonders, believe me! i used to have ‘delay hours’ after training where i would (ahem sadly) study from 2330-0030 if i needed to. while i was tired, i always got my work done.

5. Prioritise

this one needs no explanation. i usually choose which task to start on based on a combination of deadline+importance+graded/non-graded. i start early for graded assignments because they count towards my semester’s final grade and i want to hand up the best quality work i can. find a system which works for you! note: start project work and large assignments early.

you can assign simple tasks first to start the ball rolling, and proceed with harder tasks.

alternatively, if you’re at your prime focus, start with the hardest and scale down to the simple.

6. Make good use of holidays + Wake up early

ok i used to game a LOT and go to training a LOT (still happens now lol) during holidays but i wouldnt get any of my holiday work done.

do your holiday homework first. schedule your time well, and maybe stay home and resist the urge to go out for the first 5 days. finish all your work (again, schedule well) with breaks in between.

thereafter, schedule maybe 3-5 hours a day to revise. if you’re going out with friends, i’d suggest you wake up early to study because once you come home you’re usually dead tired HAHA

so how early is early?? during my o levels study break i would wake up at 0330 (yes, for real) but i slept at 2130 every night. so thats 6 hours of sleep wew but AT LEAST i was very productive. think about it this way: waking up early to study at 0330 makes you more productive than studying till 0330. you don’t have to wake up THIS early, but preferably early enough when the sky’s still dark so that you can fit in those extra hours. DO NOT sacrifice sleep. that’s why you can see i’m still sleeping my usual amount, albeit sleeping and waking earlier.

more perks of waking up early: its quiet outside, the air is cool, your mind gets into the ‘get shit done’ mode, and if you absolutely have to use your phone to search something up, your social media probably won’t be pinging. in other words, early mornings are actually a great time to study! remember to eat something though :>

7. Remove all distractions to prevent possible procrastination

YES i know this is the dreaded one. lock your phone somewhere inconvenient and put the key outside your room. or if you don’t lock it make sure your phone is far away from you as possible. please i know how deadly your phone can get so just put it away.

if you find yourself drifting away and looking at something else, remove that.

alternatively, change up your study environment. you don’t have to go to the library or something (you can if you want to). this is as simple as studying in a different part of the house. a new environment helps to ‘prick’ my mind and help me ignore distractions. i dont know if this is scientifically proven but oh well, worth a try.

8. 2-minute rule

this is something i picked up from @studyquill! it’s pretty helpful (although i was skeptical at first). Tell yourself you’re only going to work for 2 minutes, which helps you get into the workflow. chances are you’ll get so into it (ok not in an excited but rather in a determined way) that you don’t feel like stopping.

if you’ve had a long day and after 2 mins you still don’t get any momentum, just stop and take a 15 min break. that means you’re really too tired and there’s no point in forcing yourself to complete your work.

9. Use reminders

set reminders on your phone for the tasks you need to do. for example, if you’ve planned to start work at 1500, set the reminder to ring 5 minutes before so you have time to gather all your stuff and ready yourself to do work. no excuses!!

set reminders for your breaks as well! those are equally important.

10. Reward yourself

if everything you need to do is done, give yourself a pat on the back. have you been extremely productive? great, treat yourself to your favourite drink/snack. honestly i feel like many of our brains function on the ‘reward’ system. if we reward ourselves for a job well done, we’ll be more willing to complete tasks and stay on time in the future (the brain thinks there’s a reward coming)

remember to take care of your mental health as well! this is one good way to ensure you don’t end up mentally exhausted.

Apps to help with time management

1. Tide - focus timer, meditation, beautiful and calming soundtracks (my fav!)

2. Pendo - everything in one tbh, schedule, to-do list, journal etc. (my fav too!)

3. Forest - focus timer $$$ (free alternative: flora)

4. Donut Dog - focus timer

5. Todoist - minimalist to-do list

6. Minimalist - minimalist to-do list

7. Google Calender - your entire schedule

8. Todait - smart study planner

a quick search will bring out many more! note these are all available on iOS but i’m not sure about google play. you don’t need everything to be productive. i rely only on Tide, Pendo and my iPhone calender and reminders. It’s less about having many ‘tools’ and more about how you properly and wisely utilise them to boost your productivity and manage your time.

also i don't think pendo is very well-known?? so this is how its interface looks like for 'Notes':

it's pretty, simple and clean and there are several themes to choose from! i rly like it omg HAHA (not a promo)

Probably you’ve all heard of this already, but I’m slow on the uptake sometimes. 

After taking all kinds of career tests and ‘what should you do with your life’ tests this week because I’m in a midlife crisis, the top suggestion (other than hairdresser) has been proofreader. And I’m actually kind of excited about that only you have to be very self-motivated to do freelance work and I’m just not. 

So I was looking up tips on how to get stuff done and I stumbled across this Pomodoro technique. 

BASICALLY you get stuff done by timing yourself and then taking breaks in between ‘Pomodoro’s. (Look, I’m not saying I’d be a good proofreader, obviously I need help in the punctuation department but I’m willing to learn and I’m great at finding spelling errors.) I thought, there’s no way this works but I wanted to get part of a chapter written today so I was willing to try it out.

I’ve been doing it for the last hour and a half and I have to say, I’ve written almost 2,000 words. It’s become kind of fun to see what I can squeeze in during the work time and I’m still managing to click around on YouTube for the 5 minutes of break time. 

05.27-29.2020 // i basically spent the last 2 days gathering all my distraction memos and filtering through my windows sticky notes, google keep, and phone notes. but today, instead of doing a usual update, i decided to share it :) it’s also a good guide for future me to keep

i don’t do well with timed schedule. i get frustrated very easily, so i prefer listing everything for the day. often, i accomplish them anyway so it works for me but if a timed schedule works for you then go you! how do you even do that wow

also, for the weekly ones, in “create the list” part, i put “q 2 weeks” so if i don’t cross them then that means i have to do them the next week