Lesson 6: Effective coordination takes time - and requires resources.
In any school, there's a certain amount of coordination that must take place between teachers and their different departments. In a bilingual or trilingual school, this is a non-negotiable part of the experience.
Now, if we add to the mix that it's still a very young school with a very limited staff, coordination becomes the sword by which your school operations live or die. Not to be too literal, but that's been my experience.
One of the important elements of the school's pedagogical methodology is a tri-fold approach to all subjects: learning in French, practicing in Arabic, wrapping it up in English tends to be how we look at it. What that supposes, however, is that teachers are working together behind the scenes to set up sequential lesson plans that allow for the smooth hand-off from one language-of-instruction teacher to the next.
I note this as one of my lessons learned not because I didn't know it beforehand, coming into the job, but because I've observed first-hand now how a lack of effective coordination can destroy various initiatives at a school. While there have been various examples I could use, I want to choose the case study of our end-of-year spectacle, where students and teachers alike were tasked, as early as March or April, to design and execute performances of their choosing, including plays, skits, choral songs, choreographed dances, and so on.
One of my challenges as an English teacher has been finding the time to do more than just work on our workbooks. Unfortunately, one of the downsides of having six separate grade levels is that there is a lack a focus as your mind is constantly scattered between the six, and there's also never enough time - not only in the lessons, but also when it comes to preparation, grading, and planning. Often, I'm overwhelmed, not sure where to even begin, and even when I do know what to focus my efforts on, there just isn't enough time to do so. Case in point: I have two solid free hours per week. They bear the burdens of all the work that needs to be done: lesson planning and evaluation, preparation, grading, organization, administrative work, all for 6 grade levels. Finally, staff meetings whenever necessary.
You can see where I'm going with this. There isn't the time (let alone the resources) to effectively coordinate our approach to weekly lessons, let alone a whole-school project wherein each teacher has to prepare a performance with their students.
For example, I'm supposed to have five hours a week with my Grade 1-3 classes (each), but it usually turns into 2-3 hours as many younger students don't come in until later in the morning or afternoon (our classes are first thing) and the open classroom culture our school employs can make it difficult to get students to sit down and focus on their work. I will accept that this is at least in part due to my own areas of improvement as an educator; I am new to classroom management, and cultural differences have me approaching it with greater caution than is perhaps necessary. Moreover, for many students (and teachers) who have never done theater before, this becomes a situation wherein they have to learn the basics, design a performance, make their own set pieces and props, and memorize and deliver their lines effectively.
Because it's a small school, each student has at least seven different performances, (from presenting a performance to being part of a multi-scene play or a dance routine or a choir), that they're working on. It's overloaded, but it also means that I can be sitting with my Grade 2 class trying to work on our play, and then having another teacher drop by to take a group of them who are involved in a dance number to go practice that instead. This, coupled with multiple absences of key performers, had me in a frustrating cycle of missing out on precious rehearsal time for my performances. Rather than creating a rehearsal schedule that was clear and posted for all to see, everyone ended up playing it by ear each morning.
"What do you feel like rehearsing today? Your dance? Ah, okay, so I won't have Students A, B, and C in class with me this morning. So we won't be able to practice that skit." And repeat, ad nauseum, in a variety of different combinations.
Normally, I would roll up my sleeves and say: "No problem, we can manage without this small handful of students." Unfortunately, I couldn't. Given that we have several students with special learning needs, who needed to see what the others were doing in order to know when they needed to do what their role demanded, it was hard to get them to understand the flow of the performance if other students were missing. And this is just one small thing. Then there's the whole issue with the props, and the time it takes to prepare them, and paint them, and the set pieces which we made (it took us 4 hours to make only 2 out of 4) and which were then scrapped because a decision was made to simply project the backdrop onto the wall behind the stage. Time wasted that could have gone to something different were the coordination more efficient and communication more transparent.
This cycle of wasted energy, scheduling whiplash, and fragmented instructional hours points to a singular truth: Without a centralized logistical backbone, autonomy defaults to anarchy. When a school expects its faculty to juggle multi-layered, trilingual spectacles on top of a six-grade teaching load (in my case), all while running on a bare-minimum resource tank, the burden of systemic failure shouldn't fall on the individual classroom teacher. It shouldn't be on us to "figure it out" at 8:00 AM on the stage floor (a stage which we hadn't even known the dimensions of until two days before the actual spectacle!).
So, how does a young, ambitious school bridge the gap between grand pedagogical visions and the harsh reality of a 24-hour day? It requires moving away from playing it by ear and treating coordination as a budgeted, tangible resource.
I've considered it, and I think these are solutions that could be applied:
If a school's core identity and biggest selling point relies on a trilingual curriculum hand-off (French to Arabic to English), that hand-off cannot be left to chance or hallway chats in the five minutes before class starts. In my specific case, cross-curricular planning time must be built into the contract hours, not squeezed into a two-hour weekly window already buckling under the weight of grading and admin work for six grade levels.
Theater, public speaking, and project-based learning are incredible pedagogical tools, but they require specialized material support. Expecting teachers and students to hand-craft complex set pieces during standard lesson times, only to change it all up in the final moments, drains morale and wastes valuable instructional hours.
Continuing on from the previous point, the scope of any school initiative must be directly proportional to its budget and prep time. If a budget for props and staging doesn't exist, the performances must be intentionally designed as low-tech, script-focused, or minimalist from day one to protect faculty bandwidth. Though I've only discussed one example in this post, there are various other school-wide projects that we have tackled this year that have met with similar issues.
For me, these systemic gaps aren't something to highlight in order to place blame, but to protect the very thing that makes a young school exciting: its potential. The pedagogical approach is something the parents adore when they come into our school - but it needs to be strategically and solidly built into the fabric of our daily operations so that we can actually come through on the promises we make. Moreover, it also gives space to teachers to spend more time being creative and leaning into their passions and less time trying to get triage done and looking for the minimum viable result.
When communication is transparent and coordination is treated as a foundational pillar rather than an afterthought, teachers aren't left feeling scattered and overwhelmed. Instead, they are freed up to do what they actually came to do: teach, inspire, and guide their students toward that educational excellence we all want them to have. Coordination isn't just about making a some end-of-year project run smoothly; it is about creating a sustainable workplace culture where educators aren't in a stress-loop and can actually thrive.