#background check process

In our increasingly interconnected and digitized world, the importance of ensuring the trustworthiness and credibility of individuals and entities has never been greater. Background Verification (BGV) plays a pivotal role in this process. From employment screenings to tenant checks, and even in the realm of cybersecurity, BGV is a critical tool used to evaluate the history and reliability of…

Are you an individual looking for background check of your employee? Or are you an organization looking for background check of your employees?

 Whether you are an individual or an organization, whoever you are, you might be in need of background check vendors now or sometime in future. Because times are changing and so are crime rates in India and it is important to be safe and precautious now so that we can avoid crying over spilt milk later.

 When it comes to safety, how safe are you and your family in your own home where you have domestic workers working for you?

 For your own safety and for your home safety, it is important to check the criminal records of people whom you hire for your household. Increasing crimes against children and senior citizens, increasing theft, kidnapping and abduction indicate how important it is to carry out verification for domestic workers. Background verification filtrates such criminals with past records and save you from troublemakers.

 While we consider home safety, it is also important to consider property safety. If you are a landlord, you can be sure you are not allowing any wrong person to your property through tenant verification.

 What can you do if you rent your property to someone and that person capture your property and threaten you? Save yourselves from people with such eviction history.

 It is always important for individuals to check on the tenant before renting your property and be careful as a landlord and execute necessary process of verification for tenant while selecting one. Police verification for tenants is an integral part of this tenant verification process. This background check would ensure you know everything a landlord has to know about his tenant ─ his financial position (since yours is primarily a monetary contract) and his past record. Tenant verification services are offered by many companies these days and they make the screening process simpler and hassle-free. Police verification for tenant is carried out once the customer requests for it with the necessary documents and they are monitored and safety alerts are triggered if something is wrong.

 Now coming to organizations, irrespective of their size, they are confronted with increasing instances of fake data from job applicants and increasing cyber infiltrations and crimes. So it is essential to execute background screening of newly hired employees and existing employees as they will be dealing with a lot of confidential data of the business and any kind of risk should be eradicated. Employee background screening process mainly has 5 checks and they are ID authentication, education verification, address verification, employment verification and finally criminal record check.

 ID authentication: Employers verify identity through their national identification cards and they also refer to social media profiles of the employees to know their personality better.

 Education verification: Written or verbal verification of documentary evidence of candidates’ educational or professional qualifications through educational/professional institution’s offices along with verification of the existence and recognition status of the institute. This will bring out candidates who have forged certificates.

 Address verification: Confirmation of the residential address - current, previous or permanent - through physical site visit and geo-coordinates validation is necessary to tackle any chance of absenteeism or criminal violations by employees.

 Employment verification: Many candidates deceive their employers by faking their employment history to get better job opportunities and higher salaries. So it is important to validate the past employment details indicated on the resume by contacting HR departments of previous employers and by reviewing the experience letters and salary slips.

 Criminal record check: Verification of the existence/non-existence of any criminal case or record in the name of the candidate by searching in criminal litigation records in India. It is crucial for the HR executives to screen through all the applicants for criminal records but it requires lot of time, and in depth analysis of the nature of criminal records is essential.

 After this reality check we know how important background verification for everyone is. From individuals to private firms, almost all are improving their safety measures and standards by hiring third party agencies or vendors who offer background verification services. There are many background verification companies in India offering background check but some take a lot of days and some even months. There are very few companies who provide all range of services within a few days. One such verification company offering seamless background verification service in India is DEWII.

There are different reasons why background check delays happen. Different background checks have different turnaround times based on the type of research that goes into creating a report. It includes the source from where the information comes from and other factors. Not all background checks are researched from the same source and collected the same way. A criminal record report may consist of research from different courts, state repositories, police stations etc. It is therefore important to select a background screening vendor that is efficient enough to collect data as quickly as possible from reliable sources.

(Read more: Ingredients of An Ideal Background Screening Vendor)

Factors that can Cause Delay in the Background Check Process

In a perfect world, a recruiter might want an access to a website that can give them precise and up to date information about candidates and help them make a quick hiring decision. But unfortunately no such website exists. And so quite often background check and verification process happens manually, which is where most of the delays happen. Given below are some common reasons for delay.

Incorrect candidate’s information, including their Social Security Number (in the US), Adhaar number (in India) Date of Birth, Name etc. which results in the delay.

While conducting international screening, certain reports require additional information that can result in delay due to delayed permission from court to acquire the details.

In the US, federal databases are not scrutinized while checking a candidate’s criminal history, which can result in providing an incomplete picture. A criminal background check needs to be performed personally by visiting the county court and getting relevant records where the candidate has lived. Most of the times the process gets over very quickly. But, there are times when the court orders the research to be conducted by their own clerks. This results in a bottleneck in the entire process resulting in a delay of two or three weeks.

In India, the other delays can happen due to too much manual processes.

In the US, India and other international markets background checks are normally done by actually calling up schools (education check) and past employers (employment check) and going to courthouses. Normally, it would take a few days to complete the background check process, but, there are times when there are delays which are not in anybody’s control. For example when a past employer (reference) has gone out of business, or a school or university (for education verification) is closed for a holiday or requires a release sent by mail.

In the US, one other example of delay is when there are potential criminal record matches of the individual and the court clerk delays producing the file.

How to Speed Up the Background Check Process?

While conducting the background check process use these universal tips to quicken up the turnaround time of the reports.

Make sure that the candidate’s information is accurate

The number one reason for the turnaround time delay is due to flawed information in the background check request. When the basic information pertaining to the candidate like their Social Security Number (in the US), Adhaar number (in India) Date of Birth, and Name etc. is incorrect, you need to waste your valuable time in either contacting the client or the individual to verify the information. This delay is compounded when the candidate does not respond quickly to your request. The best way to counter this problem is by ensuring that the information provided by the candidate during the application process is precise and accurate to get quality background reports.

Provide additional documentation upfront if required

Certain types of background checks require additional documentation to get started. This is most commonly found in international background checks, neglect searches etc. Whenever these additional documentations are required, a release form from the court or agency is required. This can unnecessarily delay the report. To speed up the turnaround time of the background report it is important to provide additional documentation upfront if and whenever required.

Take a judgement call in case of non-critical data insufficiency

There are times when a recruiter is not able to get all the relevant data pertaining to a specific area of concern, but can make a judgement call and close the report. For example; While verifying previous employment, if you are able to get the requisite information about the candidate’s previous employment but are unable to get information pertaining to their earliest employment it should not be taken into consideration as it is less relevant. If the candidate worked in a fast food restaurant six years back after completing graduation and the fast food place does not pick up the call or is shut down then this should not be the reason to delay the completion of the screening report especially if the screening firm has obtained the most recent and most relevant job verifications.

Conclusion

Prior bringing a new secondary on board adequate efforts and resources are allocated to know about the past employment, qualifications and supernumerary information. Herself is done so as to decide that all the information stated in step with the candidate matches with the result of the background search. A candidate's genuineness is assured by conducting a background check. Organisations have to face composite challenges while conducting background checks for employees who are selected as a new hire. Background undergirding companies are well known on behalf of being there as a solution for addressing the needs of organisation. In somewhat cases the HR of the organisation who has discharged a new employee conducts the zest of punctuation checks mobilized by the candidate. It involves contacting the HR of the previous company and at the present time the reporting manager as well. Does the HR with regard to any organisation has that amount of time to spare? The activity falls under the purview of HR but it consumes a one and all anent lavish time as long as organisations, be it the candidate's previous escutcheon current organisations. Besides the supra outset, the response time varies from organisation to organisation. Responding to verification requests is not a high priority task, real more often oneself tends to go on kept at the back burner. This is the situation where organisations and background verification companies want unattended. Every problem has got a solution so the above pith can be addressed as well.<\p>

With more and surplus organisations strictly following the regime concerning background verification the burden is going to spring up for the HR community and the background verification companies as well. So what might be a probable solution? When menial database is a recurring call for for an organisation, why not avail the benefits of an online wage earner database repository? A web based migrant database is an controvert to the dogging identified above. By availing the hired man background severe check record chief executive application organisations cut it do therefrom with the cumbersome process of spending valuable time and resources along field checks for a particular presidential timber. The online employee database repository would provide with the information required being as how conducting verification of a ex employees of different organisations. Every information required point be just a coward click away. <\p>

Different organisations have different set of rules and regulations incorporated inwardly the business policy. These guidelines corrective an organisation in reaching out to set goals both in the short and long term, hence leading to business success. Inferior floor screening process is one parallel inversion in such wise it helps the organisation in finding run out an employee who is competent and unassumed at the at any rate time.<\p>

The workforce of any organisation is its asset. Many companies have appointed their success stories because of the powerful combination of the knowledge and skills of the employees which was with open arms available at each hoof it pertinent to the organisation's plan in respect to action. In goodness to elevate the enterprise to immediate heights, a pool of talented resources cannot prevail settled away with.<\p>

In order headed for come across as a talented resource, the recruitment process acts thus a very important tool which helps open arms picking worthy candidates. The recruitment process cut it be made judgment and resolving oriented by incorporating employee background screening considering a compulsory course. Background screening helps means of access finding out whether an employee is the most befitting in preparation for the job profile male being has applied in favor of.<\p>

Cap practices in boxing ring screening implies that the subplot hold back process be in for incorporate a train of checks which clear the way mutual regard finding out how far the antecedents asseverated by the candidate are true. Companies can opt in that different checks viz; education, past employment, letterhead, professional reference. En plus, the curriculum vitae verification companies can also provide the scope of customisation of verification services till companies, depending on their requirements.<\p>

Out relating to all the checks, number one has been observed that no organisation prefers over against overlook the importance as respects address check. Address checks can prevail conducted for permanent, topical and previous addresses. Address check holds salience now firstly, it helps access providing reconfirmation resultant the accessibility. Secondly, and similarly importantly, it helps in validating that no criminal record exists in the candidate's glory in the police pigeonhole on that locality.<\p>

Different allocution checks can address different concerns, as a result ruling class can make us brainstorm preferably we can ascertain the different addresses to be verified at different levels. For an entry level employee, if the accessibility factor is critical, current valediction need be verified. In that glide and senior level employees, pair current and permanent address need exist verified. In case an individual had multiple previous addresses of inaccurate duration, the article is a wise move against sustain those and presidency out the sporting chance on an bad man reason behind frequent shifting. In contemplation of this purpose, is outsourcing of background screening reliable?<\p>