Print Automated Documents

A Direct Mail Automation Platform removes the manual processes involved with mailing physical mail such as postcards, letters, marketing materials, and so on typically via a centralized platform. This allows you to integrate and trigger your direct mail campaigns and re-engage your subscribers and customers across all your channels with the right message, at the right time.

Automated Mailing Process: Saves Your Business From Inventory Management, Data Verification And Delivery Issues

A good Direct Mail Automation Platform will automatically handle the entire process of printing and mailing all your promotional and transactional direct mail pieces. This will reduce your cost and increase the effectiveness of your mail campaigns.

Easy List Import: A good Direct Mail Automation platform will offer a simple and intuitive way to import all your existing and new lists into one central system. This will help you standardize your mailing addresses and verify the validity of the addresses before sending them out.

Improved Targeting: A good Direct Mail Automation Platform will also help you segment your mailing lists by demographics and interests for targeted marketing. This will ensure that you are only reaching the people who need to be contacted with your direct mails and not wasting time on mailing out unwanted messages.

CRM Integration: A good Direct Mail Automation Platform will offer a way to automatically upload contact details from your existing CRM into the automation platform without having to enter them manually. This will save you a lot of time and effort and make it easier for you to personalize your mailers.

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The process of transforming customer service or product information into invoices for payment can be an overwhelming task, especially for small businesses. It’s not only a time-consuming process but also requires a lot of attention to detail and adherence to legal standards.

Thankfully, online services and personal accounting software have made it easier than ever for business owners to eliminate the need for manual invoicing. But it’s still important to make sure you choose the right one for your needs.

Saving Dollars With a Professional Invoice Printing and Mailing Service

Outsourcing your printing and mailing costs can help you save money in the long run, even as your company grows and adds new customers. The cost of printing and mailing is a very significant part of your overall expenses, so it’s essential to consider all your options and make an informed decision that meets your needs.

Finding the Right Invoice Mailing Service for Your Business

Choosing the best invoicing mailer depends on several factors, including how many documents you send out each month and your billing cadence. To make this decision, you’ll need to take a look at the prices of different invoicing services and compare them to your current budget.

Towne Mailer offers invoice printing and mailing services at a fast turnover rate, and markets itself as a company that helps busy business owners get rid of the mundane tasks associated with invoicing. However, Towne Mailer’s pricing may be too expensive for smaller companies that only send low-dollar invoices each month.

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Many companies struggle with sending regular communication through the mail. The task of printing, mailing, and tracking a statement or invoice can be time-consuming and expensive for in-house employees, but transactional printing and mail services eliminate these headaches for your business.

A well-designed, clearly laid out paper invoice is a powerful tool for informing customers about the products and services they have purchased from you. It can make a significant impact on customer attitudes and behaviours, and it is important to work with a mailing house that understands how this works.

Credit unions often use transactional printing and mail services to draft and print their year-end tax forms, statements, compliance letters, and notices. These documents are necessary to inform members about their finances and provide timely information.

Healthcare organizations rely on transactional print and mail services to draft, print, and send medical documents such as test reports, discharge summaries, invoices, and clinical findings. These mail pieces must comply with a variety of laws and regulations that are designed to ensure data security.

Legal Updates, Changes in Policy and Order Confirmations

Businesses often need to amend terms and conditions that apply to their products and services or contracts with their customers and staff. They use transactional direct mail to send physical copies of these updates so that recipients can be informed and make sure they haven’t misunderstood the changes or signed off on the new terms.

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If you have a large amount of invoices to send out, you may find it more cost-effective to outsource these mission-critical transactional mailings. Companies like Smart Payables can help you design, print and mail your invoices at a fraction of the cost of doing it in-house.

Capture Invoices Reliably and Efficiently

If your business receives invoices from multiple sources, you need to be able to capture them in a way that will let your accounts payable team work with them quickly and easily. This is a critical step in the invoice process because it reduces error rates and drives down costs.

Automate Invoice Approval Requirements

Once an invoice is in your system, it can be routed to the appropriate approval workflow. This may include automated audit rules that flag any invoices over a certain amount or those from new vendors that need review.

Process Payments Reliably and Efficiently

Once your approval workflow has completed, you can process payments from a variety of options, including paper checks, electronic checks and credit cards. This ensures that all transactions are captured and logged in an efficient manner, reducing the possibility for errors and fraud.

Archive Invoices Reliably and Securely

In order to keep your data safe and accessible, you need to have a robust archive of invoices and other documents. You can do this with document management software that enables secure storage of your business data. This allows you to access invoices, purchase orders and other important documents from any location and at any time.

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If you are on a tight deadline and need documents printed, you can find several places to get them done. Many office supply stores, including the ones owned by Office Depot and Office Max, and pharmacies offer quick copying and printing services.

Hotels and apartment complexes may also have a business service center, which may offer similar document printing options for their tenants. These businesses typically don't require a membership and offer the services for a small fee.

FedEx Office locations are another option for document printing and copying. They are similar to the UPS Store, with many locations around the globe and an array of paper and printing options.

Staples offers a web application that allows you to upload your documents and pick them up or ship them within a few hours of submitting. For a few cents per page, it's a great way to print out multiple pages of documents quickly and inexpensively.

Drug stores and pharmacies are not the first place that comes to mind when you're in need of a fast, cheap print job, but they can be your best bet. They often offer copying, scanning, and faxing services at a reasonable price and will shred your paperwork on their premises after you're done.

College campuses, on the other hand, are usually equipped with a printer that students can use for any documents they need to print. This can be a great resource to have when you're in need of a few papers or a shipping label for an item you purchased online that didn't fit quite right.

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