#paperlessapp

Offices are still using conventional log books to keep a track of visiting entities in their facilities but the question is how do you leverage the use of advanced visitor management technology to secure the premises and at the same time ensure utmost productivity and save money.

 1.Reduced Labour Cost: As a conventional practice you would hire someone to sit at the reception and take note of who’s coming in and can cost a huge amount of money to an organization and if you get a large number of visitors, you’ll need to hire more people to sit at the desk, but if you have a smart self check-in kiosk in place then your visitors can self check-in and at the same time your staff could do more productive work.

 2.Less time searching for records and more time for productivity: In case of finding a single record of entry, you will end up sifting through piles of papers just to search for information of that one visitor. Visitor management system records the data of each and every visitor, allowing for fast and convenient visitor tracking.

 3.Less visitor interruption: Employee who sits closest to the door from where your visitors walk into the premises is most affected by an interruption from visitors. According to a research done by The New York Times, once interrupted people take 25 to 30 minutes to get back into the task, which means if a person is interrupted once in a day, he or she loses an average of 2.5 hours of productivity a week. Eliminating these interruptions can boost productivity, hence save your money.

Digital visitor logbook or a visitor management system, unlike the physical one, is designed to impose security and smoothen certain processes and favour customizability and security. Unlike a physical log book, a digital one cannot be stolen and the pages cannot be torn vis-a-vis a log book that can be stolen or damaged.

When it comes to saving papers and supporting environmental causes, there is nothing like a digital visitor management system which enables your employees and visitors to use e-badges especially designed to suit your organisational workflows, and every check-in done by visitors, employees, vendors, guests, etc is stored on a cloud and not only it helps you to keep a digital I.D but enable your organisation to be more environmentally friendly.

When you have such a smart visitor management system installed on your premises, you notice the same staff who were keeping an eye on physical logbooks are now indulging themselves in more meaningful tasks.

A digital visitor management system not only verifies visitor information but also keeps a check on things your visitors are carrying into your premises. A modern-day visitor management system such as offered by Veris has the possibility to extend services by attached modules like delivery management, event module, conference room manager, 3P attendance etc.