#odysseyi

(1) color coding + customizations

i am, as many of my friends have pointed out, an aggressive color-coder 👀 i just really like to be able to look at my calendar at the start of the day and have a good idea of what kind of things i need to take care of! to go through my separate calendars/categories in (reverse) order:

bright red (tests) || to remind me when my exams are, not that i’d forget 🤪

light gray (school) || all things school related! classes, student orgs, meetings, etc.

bright blue (teaching duties) || class i’m a TA for

dark blue (csm, aka more teaching) || student org i’m a part of

orange (exercise) || everything health + wellness related

yellow (events) || all my non-school related Events™ that i schedule (ie. socials, calls with friends, anything rly a step from a ~regular daily activity~)

maroon (chinese hw) || hw + projects assignment due dates

light green (daily) || my day-to-day activities

i like having separate categories correspond to colors that i associate with them too! bright red for alarm (exams lmao), light gray for school (muted, in the background hah), light green for daily (because it’s also more muted/in the background, but still prominent enough that i’ll notice it heh), and yellow for fun! events! (because it’s warm and cheerful). 

(2) separate calendars customization

most of my colors correspond to separate calendars, partially because it’s faster to create a color-coded event if you have it in a separate calendar! at least, it is on desktop heh. and also! i find that it’s easier to customize more things on an individual calendar basis:

notifications: each calendar/category has different notification settings. my “tests” calendar reminds me 1 week + 2 weeks in advance, "school” is just 10 min. in advance, whereas “daily” has no reminders at all! i customized these settings according to how often i felt like i needed help remember when certain things were.

colors (lol): in case it wasn’t obvious, colors matter a lot to me LOL. you can choose your own custom colors if it’s a separate calendar, and you can only use the google calendar default colors if you’re “recoloring” an existing calendar event.

display: it’s nice to also be able to toggle on/off various calendars!

but ya those are the main reasons why i use separate calendars instead of just recoloring the events in a single calendar!

(3) creating structure

because as a college student we usually have a good amount of free/flexible time, i find creating structure to be very important for me — and this is true for almost all students now during times in quarantine, when everything is kind of up in the air / go-at-your-own-pace. 

i feel like the nice thing about being a student is that we usually have repeating events, so i like to set recurring calendar events to help create a regular structure on a weekly basis. usually i sit down at the start of the semester with my schedule/syllabi and just add everything in one go. 

and now in quarantine, even if you aren’t given a schedule to follow and if working with a schedule is helpful for you, then creating that structure yourself is a nice way of adding consistency and stability back into your life :’)

the first calendar photo is how my gcal looks at the start of the week before any planning happens!

(4) time blocking

i once read that time blocking (re: setting aside chunks of time for a single task) is optimal for efficiency / mental energy. typically it’s easier for people to focus on one task for an extended period of time (with breaks) than it is to multitask or context-switch super often.

i also find that sometimes my schedule has weird gaps in it, due to the way my mandatory events are set up. so time blocking has helped me determine when i can get certain things done, or if i just wanna take a break in my awkward 30 min. gap between meetings!

the way that i time block is usually:

write in my planner all my (intended) TODOs + goals for the day

look at my calendar for the day + start planning when i’ll do which TODOs using my (default) calendar DAILY 

i only plan the day of in my google calendar, because things change and who knows how much i’ll actually get done ¯\ _(ツ)_/¯ also it’s a relaxing thing for me to sit there and journal/plan before i get started with my day hehe. a morning ritual, in a sense!

it also makes it a lot less stressful to look at my calendar, because i only ever look at the current day i’m on and what to do on that particular day. the interface of google calendar makes it really easy for me to drag events around and update time estimates as the day progresses too!

i also find it very useful for me to see what it’s actually possible to get done in my day, since sometimes my TODO list can be a lil’ too ambitious (oops 😋)

(5) daily logs + journaling

and lastly, i have some friends who have completely forgone their gcals since things moved online, but i have actually leaned on it even more —

one reason is all the stuff i listed above (structure, efficiency, also just habit at this point haha). but another really important reason to me is the logging that my gcal calendar creates! since i just spend every day at home, i feel like days were passing by a lot more quickly + in a blur, and by “writing down” everything i did/planned to do on gcal, i’m able to remember what i’ve been doing during these really interesting times o:

it helps me when i journal at the end of the day / the next morning, because i just look back at my gcal to reference what things i did, and then journal about how i felt about those activities.

• the ending •

aaaaand that’s it!