#greatdayhr

Companies gather a range of company and employee data to obtain important insights, discover patterns, and keep track of the human aspect of operations. Information collected throughout a year includes recruiting data that monitors applications and interviews, applicant diversity, and new employees. These pieces of information play a significant role in increasing the company's productivity, achieving its goals, and decreasing legal liabilities. 

However, there are risks to collecting these pieces of information. The growth of digital systems translates into larger company data and higher potential breaches. In the Internet Age, one unprotected computer or an improperly deleted hard drive can give bad actors access to thousands of employee information. Cybercriminals can use these to apply for credit cards or spend money they do not have. Cybersecurity vulnerabilities can be quite costly. 

In response to this growing concern, several court judgments and federal regulations are developed to establish responsibility and accountability for the sensitive information companies and individuals collect. These mandates make them liable if they fail to secure company data and employees' details.

Data Privacy Acts Covering Corporate Entities

Data Privacy of 2012

In the Philippines, employee data is protected under RA10173 or the Data Privacy Act of 2012. The act applies to persons and legal entities that process personal information. It provides that the collection of personal data must be for a specified, declared, and legitimate objective.

Consent is required before any personal data is collected. The individual must be informed about the scope and purpose of processing their information. For example, the organization should specifically mention that they will be used for profiling, direct marketing, or data sharing. This will also apply when sharing information with affiliated companies. However, employees' personal data may be handled without their consent as long as no sensitive personal information is involved and it is done in the context of an employer-employee relationship. 

Background checks are allowed if needed by an employer as a legitimate exercise of managerial discretion. They can do this to learn about a candidate's criminal history and credit history. But processing the employee's information requires the applicant's express prior consent if sensitive personal information is involved.

This law has an extraterritorial effect, which means it applies not only to firms with offices in the Philippines but also when a business process uses equipment based in the country. The statute also governs handling personal data about Filipino nationals, regardless of where they live. 

European Union General Data Protection Regulation

European Union's General Data Protection Regulation (GDPR) establishes stronger and uniform data safeguarding for all its citizens by guiding and regulating how enterprises manage personal information worldwide. It also aims to improve people's access to information about themselves and limit the use of organizations' access to their personal information. 

Under the GDPR, organizations are encouraged to limit the personal data they gather from their users to what is only necessary. The idea is to ensure that businesses do not acquire excessive amounts of personal details. For example, an online store is unlikely to need to gather people's political sentiments when they sign up for the retailer's email mailing list to be notified when sales are happening.

The regulation also directs companies to protect personal data against unauthorized processing, loss, destruction, or damage by accident. Suitable information security safeguards must be implemented to ensure that documents are not vulnerable to hackers or mistakenly exposed in a breach.

The principle of openness requires companies to tell their employees about their rights and data collection methods concerning their personal data. As a result, having a privacy declaration or agreement is critical. Personal information of current and past employees that are no longer required should be erased, while anything that is required for lawful purposes should be preserved in separate secure databases with limited access.

Secure Employee Data with HRIS and Payroll Software

As digital systems continue to advance, data usage will grow exponentially. This means that employers face bigger responsibilities in managing and securing the increasing amount of personal data they gather. 

There are various ways in which organizations can effectively acquire, manage, and dispose of sensitive data. For example, they can limit access to HR databases and decide which information will be available only to the HR custodian. Electronic access should not be overlooked. Securing digital portals might involve using firewalls to safeguard applications, servers, and databases. 

Organizations must also have a streamlined and automated procedure in place to handle their employee data and comply with privacy rules. Various technological solutions now provide mechanisms for managing the growing demands of global privacy standards. One such program is GreatDay HR. 

GreatDay HR – Effortless HRIS and Payroll Management Made Possible

GreatDay HR is an all-in-one HRIS solution for small businesses. It is a centralized system that ensures proper storage and management of organizational and workforce documents. Storing data in one place lowers the chances of losing information due to improper handling. It also benefits the company by optimizing essential business processes such as recruiting, payroll, and onboarding. 

GreatDay HR adheres to the Philippine data security and privacy laws, as well as the European Union General Data Protection Regulation. The software fully encrypts company information and stores them in Tier 3 and 4 data centers. Management can control who has access to specific company and employee documents, and authorized users can use the databases anytime and anywhere. The solution is also certified for ISO 9001:2015 (Quality Management Systems) and ISO 27001:2013 (Information Security Management System). 

Moreover, GreatDay HR does not just provide security; this payroll package software also delivers broad functionality and convenience. Errors in employee profiles may be corrected through the GreatDay HR application by the workers themselves, expediting the time needed to complete this task. There are also ten additional employee data fields available for customization in addition to the standard employee ones. With GreatDay HR's Announcement tool, the firm can easily update every employee about your company's newest successes, information, and rules.

Contact us at [email protected] today to know more or book a free demo to get a glimpse into how the solution works.

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The hybrid work setup is here to stay. Here are the essentials that your HR team needs to keep up.

The question most employees ask as pandemic restrictions ease up is, “Do we return to the office full-time?” Fortunately, most companies in the Philippines have seen the advantages of working from home and decided to compromise by introducing and adopting the hybrid work setup. 

A hybrid work setup can be practiced in different ways. Typically, it means providing the employees the option to work anywhere or in the office. A hybrid work setup can also mean setting a specific day in the week when employees should be physically present in the office. 

Apart from enabling the employees to have the option of working from anywhere, here are other benefits of applying the hybrid work setup to your workplace:

Reduces exposure to illnesses

All employees do not have to go to the physical office for the whole work week. They can get their jobs done from the comforts of wherever they are more productive. This reduces the possibility of exposure to the virus and its transmission. 

Improves employee work-life balance

Employees no longer have to dedicate long hours to their commute to work. They can manage their time for work, their loved ones, and themselves. 

Hiring can be conducted all over the world

Companies are no longer constrained to employees in one country. They can outsource locals residing in different countries, and they will still be productive through the company's online productivity suite and HRIS software.

Now that the benefits of adopting a hybrid work setup are listed, here are some of the essentials to start your business's transition to the digital workspace. 

These essentials are available on a full-suite HRIS and payroll package software like GreatDay HR.

Attendance and employee tracking

Employee accountability is regarded highly in a hybrid work setup. Given that employees have the freedom to work anywhere, they have to ensure that they maintain good attendance, complete their tasks, file their forms, update their personal information, and complete other employee responsibilities. 

With HRIS and payroll software, they can do all these and more. 

The software helps not only the employees but also the HR department. Managing the employee payroll, tracking employee whereabouts and productivity, and reviewing employee attendance are possible through the software. Another feature of GreatDay HR is its geotracking and geolocation, enabling the company to know the employees' progress in the office or wherever they may be. 

Apart from monitoring attendance, a temperature checker system is also available. The system in the form of an Intelligent Temperature Checking System (ITCS) ensures that employees and management are under normal temperature when they go to the physical office. This is a good alternative to biometrics as it is more essential to keep track of the workforce’s health. 

Having the data collected from this feature will help the company hone its employee development programs and improvements. 

Payroll

Even in a work setting like that in the Philippines, payroll is usually the first function of the HR department that experiences digitalization as the business transitions to a hybrid work setup. Every payroll-related process can be done online Philippines, payroll and under one platform. 

For instance, GreatDay HR’s payroll feature enables the business to digitize its payroll system and utilize the HRIS’ other features, such as the attendance, leave and overtime filing system, to mention a few. What’s also good about the payroll software is that it can immediately calculate the taxes and implement new tax ruling updates based on the Philippines’ tax laws. The software also allows the business to create and add new components to the employee’s salary, like deductions or allowances. These components can be arranged regularly for every month or each pay cycle. 

Intelligent temperature checking system (ITCS)

Health remains a priority as the world is still in a pandemic despite the easing restrictions. One way to ensure that employees are in their best health, particularly if they’re going to the office, is through temperature checks. GreatDay HR offers an intelligent temperature checking system (ITCS) that takes the employee’s body temperature through the physical kiosk in the office. 

What’s good about this is that when an employee has a higher temperature than normal, the HR department will receive a notification regarding the employee's health. Once they do, the department can advise the best course of action for the employee's health. The ITCS also reminds employees to wear their masks when they are inside office premises. This allows the employees to comply with the face mask rule. Additionally, it can help show just how much a company cares for its employees!

The hybrid work setup may have been around for a while now but the current situation has exhibited the importance of embracing digitization and digitalization. And through full-suite HRIS and payroll software like GreatDay HR, the transition can be seamless and easy throughout. 

To know more about HRIS payroll systems, click here.

GreatDay HR is one of the platforms offered by SunFish DataOn Philippines Inc. (SDP), the leading provider of cutting-edge Human Resources technology solutions used by thousands of companies in the Asia Pacific region, including the Philippines. Together, with its sister companies, Humanica Thailand and DataOn Indonesia, SDP creates HRIS and Payroll Solutions for employee empowerment across the board. With its 80+ staff and growing in the Philippines, SDP offers a comprehensive and smooth support service to all its valued clients.

When looking for the perfect payroll software for your business as you go digital, you’ll need to look out for these factors.

A quality that businesses in the Philippines exhibited during the pandemic is their capacity for creativity and innovation. According to the Department of Trade and Industry’s E-Commerce Philippine 2022 Roadmap1, the internet economy contributed to the slow but continuous growth of the country’s economy in 2020. The internet economy will continue to grow moving forward as technology advances. Digitally-native businesses contributed to this growth, and seasoned corporations and traditional micro, small and medium enterprises (MSMEs) can also do this when they embrace digitalization. 

Providing digital systems and software they can use to transform the way they work is a way to introduce digitalization to these corporations and MSMEs. Apart from cloud-based collaborative suites and online communication tools, there are software that help digitize documents and transform processes, such as a full-suite human resources information system (HRIS) and payroll software.

There are a number of HRIS software solutions that can address the market’s varying needs. Here are 7 things to look for in the perfect payroll software for your MSME. 

An all-in-one digital system

An HRIS software is costly; hence, businesses see it as an investment. To get your money’s worth, choose one that provides the features you’ll need. HR software companies in the Philippines offer their software at varying prices depending on the features you need, but a full-suite HRIS and payroll system can do you better in the long run. 

The right full-suite HRIS and payroll software for your business should be able to offer the following: 

HR features

Payroll Management and Processing

Recruitment and Employee Lifecycle, 

Employee  Management, 

Compensation Administration, 

Tax Services, 

Reporting, and

Compliance Management 

Given this list of features, you’d immediately think that a full-suite HRIS software is expensive. Luckily, there’s a full-suite HRIS and payroll software like GreatDay HR that offers the full package at a reasonable price. It’s perfect for your start-up, too! Visit their website to know how much it costs per employee. 

An affordable full-suite HRIS and payroll software such as GreatDay’s platform is perfect particularly for those who are new to using the platform and also looking for a long-term software for their needs.  This is one of the reasons this SunFish DataOn-backed platform is one of the top choices for payroll software in Southeast Asia!

Ease of use

People usually think that an all-in-one HRIS software must be complicated because of all its features. GreatDay considered this and ensured that the features of the software are both understandable and easy to use. The phone app is also optimized for employees to use it on the go with minimal setup or support required. 

Employee-friendly

The software will be used by the whole workforce and not just the HR department. Apart from handling large numbers of users, the HRIS and payroll software should be employee-friendly as well. 

Aside from the previously mentioned phone app, GreatDay also ensured that its software's employee dashboard is navigable and responsive. The employees can easily log their attendance, file their leaves and claims, schedule their performance improvement meetings, and more.  

Prioritizes data security and privacy

Data security and privacy are crucial when dealing with digital systems and software. Employee information, business data, and other sensitive information are stored online and therefore need good data privacy and security measures. The payroll software you’re considering should provide not only the basic protocols for data security and privacy but should also have the necessary certifications and comply with the country’s information security and data privacy laws. 

GreatDay HR is transparent with the data it collects. Apart from its comprehensive Privacy Policy, GreatDay HR’s payroll software also follows the EU General Data Protection Regulations (GDPR) and the Philippines’ Data Security and Privacy Laws, and is certified for the ISO 9001:2015 and ISO 27001:2013 standards. 

Provides free demo

A free payroll online demo is also a feature you should look for in payroll package software. Utilizing the free demo will help the business see if the software is a good fit and also allows the HRIS software provider to determine if they can be of help. The business gets a firsthand experience of the software’s features for free, while the HRIS software provider receives feedback on the software to further improve the software. 

GreatDay HR’s free demo provides a 90-minute online session that will discuss the platform’s features and usage. This is perfect as the business gets a guided walkthrough of the platform, asks their questions, and experiences the software themselves. 

Good customer support

Transitioning to a digital setup takes time. And encoding data is just the first and most time-consuming step. That is why, during this transition, it is good to choose one that provides good customer support. 

Good customer support can help any business transition to the digital landscape. Apart from readily answering concerns, the software provider’s team should be able to train your company’s HR department to ensure that the software will be utilized well. 

Good customer support also goes beyond the initial setup of the software. The payroll software provider should also be reachable for any concerns about the software during its implementation. 

Made with the Filipino in mind

As was mentioned, there are a lot of HRIS and payroll software providers available in just a few clicks. However, what you need to look for is one that caters to the specific market your business is serving: the Filipino people. 

SunFish DataOn, one of the well-known HR, ERP, and Accounting technology solutions provider, launched its local counterpart GreatDay HR here in the Philippines to cater specifically to the Philippine market. Apart from having a custom-fit HRIS and payroll software experience, filing and submitting government documents and implementing employee benefits and calendar are now easier with GreatDay HR. GreatDay sets the local requirements, documents, and deductions to avoid errors in computations. Not to mention, the company also considers the country’s local holidays and events for easier filing and implementation of holidays. 

There is no one perfect HRIS and payroll software, but there is the perfect one for your business needs. And GreatDay HR is one that you should consider. It’s one of the payroll software in the Philippines made by Filipinos for Filipinos. And being tailor-fit for Filipino businesses and corporations makes it easier for the HR department to introduce the new way of doing business. 

1Department of Trade and Industry. Understanding E-Commerce in the Philippines. DTI Basta E-Commerce, Madali. https://ecommerce.dti.gov.ph/madali/ecommerce_numbers.html

GreatDay HR is one of the platforms offered by SunFish DataOn Philippines Inc. (SDP), the leading provider of cutting-edge Human Resources technology solutions used by thousands of companies in the Asia Pacific region, including the Philippines. Together, with its sister companies, Humanica Thailand and DataOn Indonesia, SDP creates HRIS and Payroll Solutions for employee empowerment across the board. With its 80+ staff and growing in the Philippines, SDP offers a comprehensive and smooth support service to all its valued clients.

In today’s world, almost everything has gone digital. Almost everyone has a device that lets them access anything and everything digital. Businesses have started to go digital as well.

So why should your business be any different? Why should you miss out on all the benefits and advantages of going digital? You can start now with digitizing your recruitment process.

Using HRIS and payroll software, you’ll be able to improve your recruitment process tenfold in terms of efficiency. There’s no need for additional filing storage for hard copies of files nor the need for going into several job portals to post your vacancy. It can and should be done within the software itself. 

With features such as multi-device accessibility, integrated recruitment portal, interview schedule planner, job vacancy sharing, and more; your recruitment process is in good hands. Take advantage of technology today.

GreatDay HR is one of the platforms offered by SunFish DataOn Philippines Inc. (SDP), the leading provider of cutting-edge Human Resources technology solutions used by thousands of companies in the Asia Pacific region, including the Philippines. Together, with its sister companies, Humanica Thailand and DataOn Indonesia, SDP creates HRIS and Payroll Solutions for employee empowerment across the board.  With its 50+ staff and growing in the Philippines, SDP offers a comprehensive and smooth support service to all its valued clients.

Prepare for the Great Re-Hiring with HRIS & Payroll Software

The worst has passed. Are you ready for The Great Re-Hiring? Read on to know how you can use a HRIS & payroll software to prepare.

COVID-19 has caused a large amount of distress among people. Micro, Small, and Medium Enterprises (MSMEs) have been hit tremendously hard. The pandemic has pushed many of these businesses over the edge, resulting in income loss and unemployment for millions. 

As the Philippines slowly recovers from the pandemic, more and more people are applying for jobs again. How can MSMEs prepare for ‘The Great Re-Hiring?’

The Great Resignation 

In a recent study, an average of 73.1% of MSMEs were forced to close their businesses a few weeks after the COVID-19 outbreak and the lockdown measures were implemented. While more than half of the microenterprises had no sales in March 2020, others had to be creative with their solutions to continue delivering sales. This meant that they had to lay off employees or cut back their budget for other expenses like their existing workforce’s paychecks. The bottom line is they had to make some sacrifices to keep their operations running. 

This has also affected the labor force. Their struggle and frustration with the new normal have manifested into ‘The Great Resignation’. The Philippines recorded a 176% increase in voluntary resignation across all industries. 

The Great Re-Hiring 

There is a light at the end of the tunnel. The National Capital Region and 48 other areas in the Philippines have remained at the most lenient COVID-19 alert level - Level 1. This means that the economy, for the most part, is recovering as private establishments and government agencies are allowed to operate at full on-site capacity. More people have regained access to public transportation and establishments, making it easy to get around. Some companies have required their employees to go back to work onsite. Some companies have also considered hiring back the workforce they’ve lost during the height of the COVID-19 outbreak. 

As more and more companies are hiring employees to make up for the losses of the previous years, here are some things you may want to consider:

Is your company ready for the sudden influx of the added workforce?

Are your company’s systems prepared for that influx?

What are the steps you’re taking to ensure the seamless onboarding of your new employees? 

How can you make these additional team members feel supported by the company? 

One way is to make use of a smart and modern all-in-one HR and payroll software platform for attendance, timekeeping, payroll, and employee data management.

Full-suite HRIS & payroll software from GreatDay HR

GreatDay HR provides MSMEs with an affordable, easy-to-use HRIS & payroll platform that is tailor-fit to the Philippine market.

Here’s how your company can use it to prepare for ‘The Great Re-Hiring’

Designed for the Philippines by Filipinos

GreatDay’s HRIS & payroll software is designed with the Filipino employee in mind. One main feature is that Philippine taxes will already appear on the interface without having to convert or fill out separate pages from third-party websites. This not only reduces errors but also lowers data security risks.

Automated work for more productivity 

GreatDay’s user-friendly software can help your HR:

Manage the payroll and tax calculations, 

Keep and organize attendance records, 

Track leave requests, 

Process claims, 

Manage employee performance and generate reports

And much more

With these automated features, your HR becomes more productive!

Easy-to-use interface for everyone 

GreatDay’s HRIS & payroll software is simple to use. Any information entered, from the company's processes to employee data, will be saved in the system. The transition from paper-based filing to online filing on a single platform will be seamless.

Manual HR processes like filing government documents, monitoring payrolls, or updating employee information can be done in a few clicks.

Available add-ons for better user experience

GreatDay HR puts customized user experiences at the forefront.

Normally, basic HRIS & payroll software covers employee data, time and attendance, and payroll. GreatDay HR provides these, then offers add-ons such as Performance Management, Recruitment, and Internal Communications. 

Other add-ons include a place for employees to file their leaves, update their employee data, and upload required documents. This empowers your workforce to gain a sense of ownership of their data and privacy. GreatDay HR also allows your HR team and immediate superiors to complete approvals within the platform. This makes processes faster and more efficient so you can focus on better managing your employees. 

With these options, MSMEs can mix and match the basic package with add-on services to create an HRIS that's tailored to their specific needs.

Affordable pricing for Philippine MSMEs

An excellent payroll software does not have to be costly. GreatDay HR recognizes the importance of every peso to MSMEs, so it strives to be one of the most cost-effective payroll systems in the Philippines. Their full-suite HRIS & payroll platform comes with flexible plans to fit any company's budget. Add-ons are also reasonably priced for companies looking to expand the automation of their HR processes across the organization.

HR personnel should know that adapting to the digitization of HR systems in the Philippines is the only way forward to stay competitive in the long run. To make ‘The Great Re-Hiring’ easier on everybody, especially the HR department, use an HRIS & payroll software like GreatDay HR. It is configurable, affordable, and modified to the needs of Philippine SMEs!