#document security

Description The rich history of a centuries-old document security technology—folding and securing a letter into its own envelope for delivery—and a comprehensive guide to learning how to make your own locked letters. Before the invention of the gummed envelope in the 1830s, how did people secure their private letters? The answer is letterlocking—the ingenious process of folding, slitting, and securing a letter with a strip of paper and sealing wax so that it becomes its own envelope. The practice, used by historical figures ranging from Elizabeth I and her spymaster to Japanese samurai lords, and nearly entirely forgotten, was an everyday activity for centuries, across cultures, borders, and social classes. In Letterlocking, Jana Dambrogio and Daniel Starza Smith, experts who have pioneered the field over the last ten years, tell the fascinating story of letterlocking within epistolary history, drawing on real historical examples from all over the world. Letterlocking will be accompanied by a website, freely accessible scholarly articles, and instructional videos and diagrams, as well as foldable, tear-out sheets with instructions on how to fold and lock a letter. 

Thank you, @barnesandnoble for offering a pre-order discount to your members April 19, on our book “Letterlocking: The Hidden History of the Letter” #BNPreorder 

#mitpress #letterlocking #amsr #origami #documentsecurity #letters #correspondence #fold #diy #security #seal #secret #love #write #encryption #spies #invisible #teaching #instructions #book #publication #launch #video #share 

https://www.barnesandnoble.com/w/letterlocking-jana-dambrogio/1145200759?ean=9780262049276

Alt text: A sparkling star made of magenta and yellow. In the center the date: March 4, 2025. Blue background with white lettering that says, "Letterlocking, The Hidden History of the Letter by Jana Dambrogio, Daniel Starza Smith, with the Unlocking History Research Group. Pre-order now @mitpress @penguinrandomhouse @amazon @barnesandnoble @bookshop_org @Indiebound @indigo @booksamillion

Thanks to Eirene Pianeta for sharing the gif design template in Canva. 

Citation information: Authors: Jana Dambrogio and the Unlocking History Research Group. Title: "Surprise: It's Happening! Letterlocking: The Hidden History of the Letter. Pub date: March 4, 2025, USA (2024))." Letterlocking Instructional Videos. Unlocking History number 6261/Letterlocking Unique Video number: 0304. Date filmed: April 19, 2024. Duration: 1:52. Date posted: April 19, 2024. Video URL: [Insert URL]. Date accessed: [Date].

Copyright 2024. Jana Dambrogio and Massachusetts Institute of Technology (MIT). All rights reserved. The following copyrighted material is made available under the Creative Commons Attribution-NonCommercial 4.0 International (CC BY-NC 4.0) License https://creativecommons.org/licenses/by-nc/4.0/. Contact the MIT Technology Licensing Office for any other licensing inquiries.

The Auto Feed Shredders Market is witnessing strong global growth due to increasing demand for secure document disposal solutions, rising data protection regulations, and expanding adoption across corporate and institutional sectors. Auto feed shredders are advanced paper shredding systems that automatically feed stacks of paper into the machine, improving efficiency, saving time, and reducing manual effort. With the rapid growth of digital and physical data generation, organizations are increasingly focusing on secure destruction of confidential documents to prevent data breaches and ensure compliance with privacy regulations. This is significantly driving demand for automated shredding solutions across industries such as banking, finance, healthcare, government, and education.

One of the major drivers of market growth is the increasing concern over data security and identity theft. Organizations are legally required to dispose of sensitive information securely, and auto feed shredders provide a convenient and efficient solution. Additionally, the rise in corporate paperwork, administrative documentation, and regulatory compliance requirements has further increased demand for high-capacity shredding systems. Businesses are increasingly adopting automation in office equipment to improve productivity and reduce operational workload.

Technological advancements in shredding systems are also fueling market expansion. Modern auto feed shredders are equipped with advanced features such as jam-free operation, high sheet capacity, energy efficiency, and cross-cut or micro-cut technology for enhanced security. These innovations are making shredders more reliable and suitable for high-volume usage environments. Additionally, noise reduction and compact design improvements are increasing their adoption in office environments.

The Global Auto Feed Shredders Market is expanding steadily as corporate digitization and compliance requirements grow. The Auto Feed Shredders Market Size is increasing due to rising demand for secure document management, while Auto Feed Shredders Market Share is influenced by key manufacturers focusing on innovation and efficiency. Auto Feed Shredders Market Growth is driven by data security concerns, and Auto Feed Shredders Market Trends highlight increasing adoption of automated office equipment and smart shredding systems.

Many businesses invest in ERP systems to improve efficiency, streamline workflows, and centralize operations. But one critical area often doesn’t get enough attention, how securely documents are managed within the system.

Every ERP holds sensitive data such as financial records, employee details, vendor contracts, and operational reports. If these documents are not properly protected, even a small gap in security can lead to serious consequences.

Recent industry data shows how costly and widespread data breaches have become, highlighting why document security must be treated as a priority rather than an afterthought.

Where Most Businesses Go Wrong

In many cases, document security issues are not caused by advanced cyberattacks. They happen because of everyday mistakes and weak internal controls.

Some of the most common issues include:

Too many users having access to sensitive documents

Files being shared through unsecured channels

Lack of monitoring over document activity

Dependence on third-party tools without proper validation

These gaps make it easier for data to be exposed, misused, or lost.

Why ERP Systems Need Built-In Security

ERP systems connect multiple departments, finance, HR, operations, and more. Because everything is centralized, document security cannot be handled separately. It needs to be part of the system itself.

Modern ERP platforms are designed to include security features that protect documents at every stage, whether they are stored, accessed, or shared externally.

Key Security Elements Every ERP Should Have

Strong encryption

Documents should be protected both when stored and when shared. Encryption ensures that data remains unreadable without proper authorization.

Controlled user access

Access should be based on roles and responsibilities. This reduces the risk of sensitive information being accessed by the wrong people.

Secure document sharing

When files are shared with vendors or external teams, secure transfer methods are essential to prevent interception or misuse.

Activity tracking and audit logs

Tracking document access helps businesses identify unusual behavior and maintain records for compliance and audits.

Reliable storage and backup

Documents must be stored in a secure environment with backup and recovery systems to protect against data loss.

Building a Stronger Security Approach

Improving document security is not only about technology. It also requires consistent processes.

Businesses should:

Review access permissions regularly

Use secure platforms instead of informal sharing methods

Train employees on safe document handling

Monitor activity and perform regular security checks

These steps help reduce risk and improve overall control over business data.

Why This Matters More Than Ever

As businesses rely more on digital systems and cloud platforms, document security becomes even more important. A single incident can impact finances, compliance, and customer trust.

Organizations that strengthen their document security today are better prepared for future challenges and changing regulations.

If you want to explore all features, risks, and best practices in detail, read the full article here:

Business operations are now faster and more connected than ever thanks to technology. However, safeguarding corporate data has grown increasingly difficult as businesses embrace digital tools and cloud platforms.

These days, documents are transferred between departments, cloud platforms, vendors, and outside partners. Sensitive files are easily lost, misused, or exposed in the absence of robust controls.

According to recent reports, data breaches are becoming more frequent worldwide, costing businesses millions of dollars annually. Strong document security is now essential for businesses that use ERP systems to manage operational documents, HR data, and financial records.

Why Document Security Is a Major Concern

Many organizations assume that cybersecurity threats come mainly from external hackers. In reality, a large portion of breaches happen because of simple mistakes inside the organization.

Common risks include:

Incorrect file permissions that allow too many users to access sensitive documents

Employees sharing files through unsecured channels

Weak monitoring of document activity

Third-party tools that introduce security vulnerabilities

These issues highlight why businesses must treat document security as a core part of their ERP strategy.

How ERP Document Security Has Evolved

In earlier ERP environments, documents were often shared through internal servers, email attachments, or portable storage devices. These methods offered limited control and made it difficult to track how files were accessed or shared.

Modern ERP platforms now focus on secure collaboration. They include features such as encrypted document sharing, centralized file management, and stronger access controls.

Looking ahead, many systems are moving toward advanced security models that include automated monitoring, zero-trust frameworks, and AI-based risk detection.

Key Security Features Every ERP System Should Include

End-to-end encryption

Encryption protects documents both while they are stored and while they are being transferred. Even if unauthorized users gain access, encrypted files cannot be read without the correct decryption key.

Role-based access control

Not every employee needs access to every document. Role-based access ensures that users only see the information required for their responsibilities.

Managed file transfer

Secure file transfer tools allow organizations to share documents with external partners while maintaining strict security policies and detailed tracking.

Audit logs and activity tracking

Tracking document activity helps organizations understand who accessed, edited, or shared a file. This information is essential for security investigations and regulatory compliance.

Secure document storage

Reliable document storage systems protect files through backups, redundancy, and structured access control. This ensures that important data remains available and protected.

Practical Steps to Improve ERP Document Security

Organizations can strengthen document protection by following several practical practices:

Encrypt important documents before sharing them

Use secure enterprise platforms for file sharing

Review user permissions regularly

Train employees to recognize security risks

Monitor document activity through audit logs

These steps help reduce the risk of accidental exposure or unauthorized access.

Looking Ahead

Document security will continue to play a critical role as ERP systems become more integrated with cloud services and external platforms. Businesses that invest in strong security practices today will be better prepared to protect their data and maintain compliance in the future.

For a deeper explanation of ERP document security and the technologies involved, you can read the full article:

A mobile notary plays a critical role in handling sensitive documents, making confidentiality and security a top priority. Whether notarizing legal agreements, loan documents, or providing an apostille service, maintaining privacy is essential. Clients rely on notaries to protect their personal and financial information, making it crucial to follow strict security measures.

In the digital age, businesses face an ever-growing need to manage an increasing volume of documents and data. From contracts and invoices to internal memos and client files, organizing and storing these documents efficiently is crucial for maintaining smooth operations. This is where centralized document management software, such as PDQ Docs, can make a significant difference. By offering a centralized system for storing and managing documents, PDQ Docs can help businesses reduce inefficiencies, enhance collaboration, and improve security.

Key Benefits of PDQ Docs as Centralized Document Management Software

PDQ Docs provides several features that make it an ideal choice for businesses seeking to improve their document management processes. One of the primary advantages of using centralized document management software like PDQ Docs is its advanced search functionality. Employees can find any document within seconds, even if it’s buried deep within a large archive. With powerful filtering and keyword search options, PDQ Docs ensures that no time is wasted on manual searches, allowing teams to stay focused on their core tasks.

Another benefit of PDQ Docs is its secure storage system. The software employs encryption protocols to protect sensitive information, ensuring that only authorized users can access specific documents. With the rise in cybersecurity threats, securing company data has never been more critical. PDQ Docs gives businesses peace of mind, knowing that their files are safe from unauthorized access or loss.

Furthermore, PDQ Docs promotes seamless collaboration. In a modern workplace, team members often need to work together on documents regardless of their location. PDQ Docs allows multiple users to access and edit documents simultaneously, fostering real-time collaboration among teams. This feature is particularly useful for businesses with remote or hybrid workforces, as it allows employees to stay connected and productive even when they aren’t in the same office.

How PDQ Docs Improves Efficiency Across Teams

Implementing centralized document management software like PDQ Docs has a direct impact on the efficiency of a business. By centralizing all files into one platform, the need for redundant document versions is eliminated. With PDQ Docs’ version control features, users can track changes, view previous versions, and ensure that everyone is working on the most up-to-date version of a document.

In addition to improving efficiency, PDQ Docs also simplifies compliance management. For businesses in regulated industries, such as healthcare or finance, keeping accurate records is vital. PDQ Docs helps ensure that documents are stored and tracked in accordance with industry standards, reducing the risk of compliance violations.

Conclusion: Why PDQ Docs is Essential for Your Business