Synametrics Technologies

The best spam filtering solution for your business is one that fits the way your business works. While there are several solutions that you can use for spam prevention and protection, there is no one size fits all solution. Instead, you need to learn to adapt the solution to the unique needs of your business. Before implementing a spam filtering solution, you need to understand what it does and how it works to protect your business.

Make informed decisions about your business's spam filtering needs by understanding a few basics.

About phishing emails

The purpose of phishing is to entice people to divulge their personal information by posing as trustworthy people in an email message. Usually, this is to steal personal information. Phishing is increasing in popularity because it's becoming easier to do, especially with the increasing use of mobile devices.

Why should you not outsource spam filtering?

Outsourcing spam filtering is not a good idea for many reasons.

The first reason is that an outsourced company usually relies on third-party applications.

Second, not being in control of data security means that all your emails will be scanned by someone you are not controlling, regardless of where they are.

Third, you risk leaking all your confidential information, which is very dangerous. Even though you can test it before purchase, there is still a possibility of making a mistake. Therefore, it is always better to use in-house spam filters.

Now you know the importance of an in-built spam filter. And if you are looking for email security software with an in-built feature, then you must check out Xeams security tool

Why XEAMS?

The price and features of Xeams are well balanced. Xeams saves your business time, money, and resources.

You can protect your inbox from spam and viruses with Xeams' spam filtering system. Set up is simple, and you can try their 30 days free trial.

Xeams is a spam-blocking email server solution that is easy to use and simple to install.

Additionally, it provides excellent spam protection. Our in-house solution catches 99% of spam before it reaches our users' inboxes.

A server can be unprotected from cyberattacks, which means your data is not safe. Unfortunately, the same thing can happen to your laptop or desktop. However, different tactics can keep your data safe. This blog will go over server security, cyberattacks, and some things you can do to make your server more secure.

Why secure login is important?

Understanding why secure login is important will help you understand what you need to do to protect your business. You could have a great website, a great product or a great service, but if it doesn’t have a secure login, you could be putting your business at risk. The internet is a dangerous place.

The major challenge businesses face today is cyber-crime, which is on the rise. Unfortunately, it is not just businesses that handle sensitive or confidential information that is at risk. The fact that you handle no sensitive information could make you seem more of a target to hackers. Often, hackers go after the easiest targets, so businesses without secure logins may be hacked much easier.

Secure login requires SSL certificates.

SSL certificates are digital documents that authenticate an organization for online transactions. An SSL certificate is a security credential used to encrypt and protect data transmitted via the Internet. SSL (Secure Socket Layer) and TLS (Transport Layer Security) work together to secure your data. Nowadays, lots of online services use SSL certificates to protect the information users enter. And for good reasons: an SSL certificate can secure your personal information and make you feel safer when you’re doing online banking or shopping.

A server that is unprotected carries a risk

Unsecured servers are vulnerable to hacking, data tampering, and data theft. This can be very dangerous for companies that are running servers to hold sensitive data. So how are you protecting your servers? Are you using SSL or another form of encryption? Are you relying on a third party? Are you using servers that are rented?

There is a major risk involved in hosting your website on an unsecured server. If you are not sure if your server is secure, you should contact your hosting provider to determine what system they use to encrypt your data. While it is impossible to know if your data is 100% secure, the most secure servers use encryption to prevent data theft.

An email server is a computer that handles emails, both incoming and outgoing, from the server. You'll need an email server to send and receive emails and access your email from multiple devices and computers.

Email servers use the Simple Mail Transfer Protocol (SMTP) for this job. Email servers also provide additional features, such as filtering to block spam and viruse,s as well as message categorisation and sorting. Today, most organisations use a centralised email server to manage all email messages. In addition, some email servers can be accessed using a browser and offer services such as email forwarding and webmail to make it easier for users to access their email messages.

What are the reasons for the need for email server security?

Cybersecurity is a serious issue; ensuring the safety of clients and their data online is paramount. Due to the sensitive nature of business data and client information, companies will be hesitant to deal with a company that does not have a secure email server or data backups. 

Server security is also paramount for the reputation of the company and the trust that clients have in them. If there is doubt about a company's security online, the client may go with a competitor and miss out on the benefits of working with you.

Factors to consider when choosing a mail server:

Security. Security tools should be used to protect users' data. Additional features that email providers offer include encryption, antimalware, spam filtering, and data loss prevention.

Cost. Email servers on-premises cost more upfront but offer more detailed security and system control. On the other hand, cloud-based email services tend to be less expensive and require less maintenance.

Archiving and storage. Choose a vendor that offers adequate storage for email archiving. It may also be possible for some services to archive old messages automatically.

Compatibility. Several email services may allow users to sync their accounts with web-based and mobile applications, including email, calendars, and contacts.

Medical data is the most valuable data because it contains sensitive information about an individual. It contains medical history, diagnoses, treatments, and other personal information.

Without security measures in place, it is easy for hackers to access sensitive information by exploiting the loopholes in outdated software. This can put people’s lives at risk, especially when it comes to emergencies.

The government has passed laws that require hospitals to take certain measures to secure patients' medical records. These measures are outlined in the Health Insurance Portability and Accountability Act of 1996 (HIPAA).

Define HIPAA

Often referred to as HIPAA, the Health Insurance Portability and Accountability Act of 1996 was passed in 1996. HIPAA is a United States law requiring health insurance for all citizens.

The law was enacted in response to the high cost of healthcare in the United States. It is intended to promote the portability of health insurance coverage, improve access to long-term healthcare, provide better protection against fraud and abuse, increase transparency in the healthcare market, establish national standards for electronic health care transactions, and increase certain patient rights.

One key aspect of HIPAA is that it creates specific rules for how medical information can be used or shared.

Hackers' methods for stealing medical data

1. Cybercrime Hacking: This type of breach occurs when an outside hacker gains unauthorized access to sensitive patient information while accessing your organization's network.

2. Insider Accidents: An employee performs a well-intended action that results in unauthorized access to sensitive patient information.

3. The third type of breach involves a third-party organization contracted by your organization involved in an unauthorized breach.

4. Fraud or malicious insiders: For this type of breach, a worker performs a malicious act resulting in access to sensitive patient information.

The importance of having messages be HIPAA compliant protects both patient and provider privacy and ensures the safety and security of health information.

A hacker is a very common word people use, but not many understand what it means. There are many different types of hackers. This blog will cover the many different types of hackers. It will then discuss some of the different ways you can protect your accounts from them.

Passwords are stolen in two main ways:

Dictionary attacks involve guessing millions of combinations of user id and passwords to get a hit eventually. 

Man-in-the-middle attacks occur when someone secretly observes communications between two parties.

Protecting IMAP/POP3 from Dictionary Attacks

You cannot disable authentication for IMAP/POP3 communications. IMAP/POP3 can only be protected from dictionary attacks by detecting and blocking repeated password attempts from the same IP address.

Make sure your email server blocks the IP address if more attempts are made within a few minutes.

Protecting against Man-In-The-Middle attacks

It can be done by encrypting data. This guarantees any 3rd server can't see communication between two servers.

Know what cyber threats are?

When talking about cyber threats, email threats are one of the biggest threats that businesses face. Email threats like phishing and spoofing can not only spell big losses for your business but can also leave it in a compromised position. Therefore, it is important to identify the features in your email security software to ensure that you keep your company's data and reputation safe.

Email security should not be compromised.

The email security industry is on an upward trend as hackers continue to find new ways to hack. With the increasing amount of cyberattacks, there is a growing need for email security software to protect your organisation from all kinds of hackers attacks.

Email address validation is a process to confirm that an email address is not an invalid email address, which can cause serious damage to the communication and the company’s reputation.

Cyberattacks have been increasingly using phishing, malware, and ransomware scams to attack corporations worldwide in recent years.

Therefore, companies must prioritize rejecting email addresses with invalid domains or domains that spam filters have blocked to avoid being part of the statistics of lost revenue from phishing scams.

What is a phishing email?

When you receive a phishing email message, it appears to come from a legitimate source and requests your personal information, such as usernames and passwords or financial information.

They may be posing as a trusted source.

Using a link to what appears to be a reputable website, the sender tricks you into giving them information. In most cases, click on the link and you will be redirected to a fake website that looks like a trusted organization.

What to do if you receive unwanted emails?

A simple solution is available if you are tired of receiving spam emails. Click on the Unsubscribe link at the bottom of the email to unsubscribe from the junk mail list.

Unwanted emails can be avoided with a simple solution. Basic settings will allow you to turn off any email notifications that are not necessary, so you will not receive spam emails.

But it is time-consuming to do this process manually one by one every time, so a permanent solution to it is to install the best email security software onto your system.

 The main features of email security software should be:

Advanced protection features such as anti-phishing and malware.

Data encryption and password protection.

Extensive reporting and statistics to help you monitor your network.

Ease of use for novice to expert users.

We are aware of your concerns regarding email security. In our article about this topic, we provided several examples of how to reject unwanted emails. The settings available to you may differ as per your server.

If you have any concerns regarding email security, don't forget to check and don't hesitate to email us at [email protected]. We will be happy to assist!

An email is created and sent to a fictitious address using your domain. Using the forged sender e-mail address, they make it appear that the email is coming from the intended spam recipient.

Because the email is from an unknown sender, your email server cannot deliver the spam. In this way, a non-delivery report (NDR) is generated and returned to the sender. The sender address, however, has been forged by the spammer, as a result, the non-delivery notification goes to another recipient.

Your server is now relaying spam to an innocent victim on behalf of a spammer since non-delivery notifications often include the content of the original email.

The malware landscape is a constantly changing one, and NDR is one of the best defenses against it. Hence you must protect your network security.  Here are three things that you need to remember:

A network security solution cannot guarantee 100% protection against malware

Since a constantly growing signature database is challenging to maintain

The wrong solution can result in false positives, wasting valuable time and money

How to choose a solution for NDR attacks?

Look for an email security software that has all these key features:

Junk filtering

End-to-end encryption

Archive messages

Prevent IP Leakage

Email Compliance

How XEAMS email security can help you? 

Configure these simple two steps which can protect yourself against NDR attacks:

Xeams can be configured to reject invalid users. In order to achieve this, you need to provide a valid list of users or integrate with an Active Directory.

Set up how NDRs are generated.

In order to protect yourself against NDR attacks, you can perform a few simple but effective settings with XEAMS. 

You can read about NDR attacks in detail if you are interested in knowing how our emails are targeted by spammers. We strongly suggest that you read our article on NDR attacks to understand this better.

Using a spam filter can prevent your inbox from being flooded with spam. A spam filter identifies and deletes the unsolicited email messages you receive.

In terms of desktop computers and mobile phone email programs, there are many different options. Xeams and SpamAssassin are two examples. Since each of these email software options has its own pros and cons, we researched them to find out which one would prevent spam from getting through.

1. 100% Web-based interface

Xeams-

You can do anything (admin or user) through the intuitive web interface from any computer.

SpamAssassin-

It does not come with a web interface by default but it can be integrated with cPanel.

2. One-executable install

Xeams-

Xeams can be installed by running the executable/script. No pre-configuration is required.

SpamAssassin-

Prerequisites and configuration must be completed before installation.

3. Natively supports cross-platform

Xeams- 

Supports Windows, Linux, MacOS, and other operating systems.

SpamAssassin-

Natively supports Linux. Additional configuration is needed for other platforms.

4. Extensive logging

Xeams-

In addition to logging email flow, Xeams supports live logging as well.

SpamAssassin- 

In addition to logging email flow, SpamAssassin also logs message scores.

5. Live monitor

Xeams-

Live monitoring is available so that administrators can see what emails come in and go out in real-time.

SpamAssassin-

This tool does not provide real-time access to email scoring.

SpamAssassin provides an easier way to filter messages and block spam through various methods. However, it can be difficult to use and the configuration process can be complex. Xeams provides more advanced filtering capabilities with an easier interface.

There is no doubt that email spam is very annoying, and we all want to get rid of it. But spamming does have a darker side. The majority of email software applications today have some level of anti-spam protection.

The problem is not so much with the effectiveness of these protections but rather with the impact they have on our email server and the time it takes to set up an optimal arrangement for email filters.

Our goal today is to explain some of the differences between the best email software XEAMS & Barracuda in terms of their anti-spam features and how those features affect a user's workflow.

Here we go…

Barracuda - Email Security

1. Filtered spam with anti-spam updates

2. Based on the semi-private cloud

3. The additional costs for encryption required by Barracuda

4. Anti-Malware features are only available with a paid upgrade

5. It is only a spam firewall

6. Hosting and maintenance of the base model by a third party

XEAMS- Email Security

1. It is much easier to maintain anti-spam filtering with XEAMS since it improves the process and lets you not worry about keeping track of updates.

2. In contrast, Xeams is integrated as a private cloud solution; it is installed on a machine you control and you have full ownership over its configuration.

3. An anti-malware feature comes with the standard plan, so you won't pay extra for it.

4. Additionally, the firewall provides threat protection and filtering.

5. You host the Base Model entirely on your own without the involvement of third parties.

6. In addition to spam filtering, full email server functionality is also provided.

In addition to providing powerful spam protection in your current email environment, Xeams also provides highly secure SMTP servers to run on your own infrastructure. Xeams can be a cost-effective and powerful alternative to Barracuda Spam Filter and Email Management services.

Some companies are using Postfix to encrypt all their emails from the server to the client. Whereas XEAMS offers in-house encryption, encrypts messages from end-to-end.

Both Postfix and Xeams offer advantages that make them worth considering. Here are the features of both Postfix and Xeams.

Postfix-

Postfix provides a basic spam filter solution.

Postfix can be installed only on Linux

There are no automatic backup solutions available.

Supports only SSL/TLS, SPF and DKIM

XEAMS-

Protect your email with a best-in-class TLS, SPF and DKIM setup. It's easy and free.

We offer integrated email security to protect your company from spam, fraud and phishing attacks.

Xeams can install it on Linux, Windows, and macOS. A powerful, enterprise-grade email server that is reliable, fast, and easy to manage.

Our anti-spam service is designed to protect email accounts, features that are sure to help keep your inbox spam-free.

Network-attached storage devices that provide automatic backup of configuration files and built-in clustering.

Hence when it comes to advanced spam filters you’ll want to go with Xeams. We hope you got the idea about both the software. We recommend you to choose the best one for your business.

We are going to list down three popular spam email tricks that are used to trick people and steal their details even today.

An email scam is one with a spoofed sender address that can look like it is coming from a trusted source. Also, these emails may contain links or attachments that will lead the user to enter sensitive data without realizing it.

Let's understand these spam email tricks in detail to prevent them:

Trick 1-  Download or Click on the link

Redirecting users is one of the common tricks of email scams. In which they often send closed files. For example, audio message files like .wav.html. You will observe there are no details mentioned in the email draft. Only the audio file attachment which you have to download and check in order to receive the message. Once you proceed this 2nd step of email scams begins.

Trick 2-  Fill in the login details 

In trick two, users have been taken to the fake landing page which contains the email ID of users by default from the email list. Spammers aim here is to trick users and make them realize that they have to log in again with the same credentials to get the details. 

But if you check the code of the email it contains usernames variables, so they could send this email in bulk to many users. It might look similar and if you are using outlook to log in every time and then it is easy to fall for such email.

Trick 3- Is the web page secured and certified?

If you are looking for an advanced email security tool that can work as a security wall to your server then we recommend exploring XEAMS- Email Security Tool , 100% privacy and prevent any type of cyberattacks.

A trusted certificate can help the browser identify whether the website is safe to visit or not. It also helps secure the transmission of data and information online.

Spammers are able to create malicious websites that require people to download harmful malware or share private information. These web pages can make it seem like they are genuine which makes people think they are safe to visit and this leads to email scamming. 

Let's have a look at what makes Sophos different from the rest:Sophos is one of the biggest cybersecurity software in the world. As an alternative to XEAMS, we think our cybersecurity software, XEAMS, is a great option for companies. XEAMS is easy to install and use. Most importantly XEAMS excludes 99% of the junk emails at the first stage only.

Let's have a look at what makes Sophos different from the rest:

To protect sensitive data, make sure you use email encryption and integrate with other email providers to open messages' content and attachments for inspection.

Sophos can be integrated with a variety of email servers like Office 365, G-Suite, and Exchange.

Comprehensive reporting: Provides a detailed summary of all your messages from the past. So that you have all communication records with you

See what makes XEAMS better than Sophos-

Tightly integrate it with your existing email server so that you don’t have to re-train your employees on a new email system.

Smart Email Compliance: HIPAA, GLBA, CFPB, FERPA, Sarbanes-Oxley, Safe Harbor and more.

It provides a highly secure email gateway to send and receive emails as well as to download attachments.

Protect your business from malware attacks, phishing, spam, and spoofing.

Easy to use: You can start using XEAMS in minutes.

Simple to install: XEAMS is a zero-maintenance and user-friendly solution.

Numerous businesses have chosen to use XEAMS for Business in place of Sophos. Some of the reasons why this is the case include better control over your data, better archiving options, and performing 99% junk email filtering and a unified email experience.

6 Ways to Identify a Phishing EmailSpamming is a malicious act that has been around for a very long time, but it was only in the 1990s that spam email became a real problem. It was during this decade that email spam became widespread and it started to become an epidemic. From the 2000s onwards, more and more people were using social networks and other online communities which helped to spread spam even faster.

So what are the damages caused by spam email? 

Well, there are many effects of spam such as annoyance, distraction from other tasks, reduced productivity or satisfaction with your job or your life in general. There are also harmful effects such as malware downloads or financial costs because of scams.

To prevent from being spammed, you can install anti-spam software on your computer or mobile device. 

We thought it is important to share some insights on spam email with you. Check this infographic on how spamming started and affected worldwide in numbers.

Share it with your team!

Reminder! Get the email security software installed today.

Get up to date with SPAM with our insightful articles-

6 Ways to Identify a Phishing Email

Email scams are a major concern nowadays. They are associated with a number of problems and security issues, and they can waste your time too.

The police offer some advice on how to avoid getting scammed by email. They say that if it contains any spelling or grammar mistakes, you should be on the watch for such email phishing.

What are they?

Charity scam-

Charity scammers will use disasters, illnesses, popular causes to trick people into donating money.

It is found that these scammers are using natural disasters to their advantage and in some cases, they have dressed up as charities themselves. 

The most common scam is where they send out requests for donations in the middle of the night that mimic those of major charities. Some scammers don't even bother with a formal announcement and instead just send out a text message asking for money.

Online banking scam-

Most cases were found in this banking scam. In this case, spammers with ask will create a dummy landing page as your bank account and will ask you that some details need to be updated in order to upgrade your account. As soon as you filled the details you get in trouble. So better if you received an email from bacn, call to the back and confirm first.

Survey scam-

Have you been contacted by a company to take a survey? be careful and read the email first. In these cases, Scam emails are used to get your personal information. A survey scam is when someone sends you an email that asks for your personal information in order to complete a survey. Once you click on the link, malicious software gets downloaded automatically. Which harms your server and helps scammers to steal your information.

Lottery scam-

Lottery scams are a type of phishing scam that has been around since the 1990s. They often use fake websites to steal personal information or get people to register for their services.Many lottery scams start with an email stating that you have won some type of grand prize, usually in the form of a lottery jackpot. Oftentimes, these emails will not ask for your contact information.

However, they may prompt you to enter your personal information into a fake website in order to collect your prize.They also have other types of prizes that are not lotteries, such as cash or prizes from sweepstakes or contests that were never entered by the recipient.

IRS or government scams found more dangerous than these, you can check more details about these email  frauds and warning signs to get alert. 

Phishing is a type of computer fraud in which a cybercriminal sends an email or text message to a group of users, in the hopes that they will reveal information about their employer or company to provide access details.

The information collected may then be used for criminal purposes including identity theft and financial theft. Phishing emails usually have a link that goes to what they think is another page on the site when in reality it goes to another server.

It's important you identify phishing emails by knowing what the types of email scams are because they are not just harmless spam emails, but can lead you down the path of identity and financial theft if you don't know how to identify them.

So, let's get into details-

     1. Enable spam filtering

Fortunately, there are some softwares that has spam filtering features. XEAMS can identify spam before it reaches your inbox, because it uses technologies like SPF, DKIM, and DMARC to detect those kinds of emails.

       2. Check spoofing content

We have to be more careful about the emails we receive from unknown senders, as they are easy to spoof. This is why you should use software that has email spoofing features to identify spoofs before they reach your inbox.

       3. Mentioned URLs

We should also be careful when opening attachments in emails because those attachments can contain viruses that can harm our devices and personal information.

       4. Errors in the email body-

There are a few methods that can help you to identify spam emails. You can easily find them in email body text. Some examples include spelling mistakes, long sentences without paragraph breaks, no greeting or footer.

       5. Seeking personal details- 

Most companies never ask for their customer details in an email. Because your details are already with them. If you have to enter all personal details again to access that service, then be alert it is definitely from cybercriminals.

        6. Foot details-

This is common sense to always verify the information you received in the email. And the footer of the email where you will always find the company details or support contact, in order to verify it. So never forget to check these details before you proceed with any deal.

Introducing XEAMS - Email Security Solution

Your computer can malfunction from something called malware. Malware is a computer program that is used to copy or take information from a computer without taking permission from users. Malware attacks can come from different sources.

This blog is about how to protect your computer from malware attacks.

What exactly is Malware?

A common misconception about Malware is that it's just a fancy name for computer viruses and other harmful tools. While it's true that things like viruses, trojans, and worms are examples of Malware, Malware itself is a broader term that is simpler to understand. Malware is a term used to describe any malicious software that can infect your computer, phone, or tablet. 

Things like viruses, ransomware, and worms fall under the same, nefarious umbrella term that is Malware. The key difference is that Malware can be a lot of things, including potentially destructive and dangerous to your devices. It's important to keep your Malware software updated so you can make sure it's protecting your devices and you're safe!

What are the main types of malware?

Viruses

Worms

Trojans

How malware gets on your computer?

Bad Links

Spam Email

Downloads

Malware is a catch-all name for any software with a malicious intent. This includes viruses, spyware, ransomware, and Trojans. While there are many ways these programs can infect our computers, the most common method is through downloading an infected file. It's important to be vigilant when downloading and installing any software.

We hope you have enjoyed the article about how to prevent malware attacks. With this knowledge, you can implement the best security practices for your company to ensure that your data and your employees are safe from malware attacks and other security threats.

The pandemic has raised a surprising fear and extreme media coverage on the outbreak of the coronavirus. This has caused a boom in phishing assaults that leverage the general public worry of this deadly virus. Email spammers and hackers had been exploiting emailers by sending covid themed emails and news impersonating verified sources like WHO, CDC.

Email users tend to open such emails to gain contemporary news concerning the virus and become vulnerable to such attacks via ransom virus. Some emails can also have attachments showcasing a few present day statistical facts tand make you download any malicious software program to your device.

This malware will allow the hackers to get hold of your sensitive information like NAme and contact details, along with your financial records that can cause identity theft and other kinds of cyber attacks. A few emails would possibly declare to be from medical experts with click bait titles like “preventive measures that can save you” or “Click here to download the latest Covid 19 safety measures”.

Tips for Recognizing and Avoiding Email Fraud

Check the email address and link urls 

Beware of any covid themed emails asking for your personal information like contact details, ssn and more

Checkout for any grammatical and spelling errors in the email

Avoid emails that would ask you to take actions immediately by creating a sense of urgency. Such click bait links usually end up downloading malicious viruses.