Setting Up For An Art Fair
Every artist has a different approach and since my art is 3D and all different sizes, its taken multiple attempts to get setting up for an art fair down to a science. My ideal setup needed to address 3 main things: professional and sturdy display, setup and teardown in as few trips to the vehicle as possible, and everything (booth + art) needed to fit in our 5x8 ft trailer. Professional and Sturdy Display The first year I did shows, I used an EZMax Pop Up Tent. It worked great but there were a couple of shows that experienced heavy storms and I did not like the way the water pooled on the roof. So, I upgraded this year to a ShowOff domed canopy tent. First show of the year, a storm came through and I saw several tents collapse from the weight of the rain. My tent was perfect!! For the earlier shows, I did a combination of Propanels and mesh walls. The mesh walls did not work for me. Too much wind came through and was lifting my pieces up. For my next show, I am going all Propanels.
Art booth setup for first 2 shows of the season Since I combine wood and felt and some of my pieces can get quite large and heavy, I never hang my art from the panels directly. Instead, I purchased stainless steel wire rope and adjustable hooks from Amazon and large S hooks that fit onto the tent pipes. Where necessary, I add tapestry hooks into the panels for additional stability. Minimal Trips for Setup and Teardown I purchased two large, gently used, 72x21in bakery racks. I use one for my art work and the other for all of the booth setup equipment. With that in mind, I removed 2 of the shelves from the booth setup rack and added it to the art rack. This week, my husband built a custom base for the booth rack with beefed up wheels and added space to hang my Propanels on the sides.
Custom extension for panels
Fits 4 panels on each side
Rack all loaded up with tent, panels and pedestals This setup gets everything I need for my tent on one rack. What is especially nice with this plan is I can do setup and teardown by myself relatively easily but when I have a helper - I can breakdown in under an hour. This is fantastic! I keep most of my art on one rack. There are a few pieces that are standalone sculptures that have their own totes. The art rack fits perfectly behind the backwall of my booth so I can grab additional inventory or can easily find the wrapper for a piece that has sold.
Art wrapped up and stacked for easy transport and loading Compact Fit The 2 bakers racks fit nicely side by side in the trailer with just enough room for a semi-small and somewhat agile person to squeeze through if necessary. This leaves room for a large rolling bin that I use to haul an assortment of taller items like a wire bin for my watercolors, plastic wrap, my drill, shopping bags, any project materials I want to bring along to work on in the booth...
Trailer loaded with bakers racks before modifications for propanels This weekend I will be at the Wausau Art Fair and it will be the first time using all of this awesomeness together. Hopefully, it works out as well as I envision in my head. Come out and see me and let me know if you have other ways of setting up that work for you. Also, for those that have asked about workshops, I am planning my first one for Saturday Nov 2. I can only host 4 people in my studio space so it will be an intimate and fun day of felting! Read the full article











