GDPR: A Big Leap Towards Data Security, Privacy, and Compliance
General Data Protection Regulation (GDPR) is a landmark regulation that is going to change our perception of data protection and information security. The GDPR having received assent from the European Parliament and the Council of European Union is going to be the ulmate regulation for controlling how the companies safeguard and protect the EU citizens' data. This regulation will give greater ļ¬exibility and control to EU citizens to protect their data and streamline the data protection process by having a consistent and synchronized regulation throughout EU.
The data controllers (organizations collecting data from EU citizens), data processors (organizations processing data on behalf of controllers) and data subjects or person in EU will fall within the ambit of this regulation. The GDPR provides protection to data subjects while nonācompliant data controllers or processors will be dealt with strict penalties, ļ¬nes, and sanctions.
Covering all kinds of personal data whether, in private, professional, or public domain, the regulation also vests control over organizations based outside of EU doing collection and processing of EU citizen's data.
This regulation will be binding on each member state of the EU, and under this, each state will establish an independent Supervisory Authority (SA) to carry out all operations pertaining to investors, complaints, and other makers etc.Ā
What is GDPR?
The exponential spread of PII has led to governments and regulators to create new regulations to ensure the protection of personal data and mitigate risks. The landmark regulation on data privacy protection related to PII is GDPR which will be implemented from May 25, 2018
Provisions in GDPR to protect user data
The GDPR that will replace the current Data Protection Directive from May 25, 2018, is all set to harmonize data protection policies and procedures throughout EU. Some of the vital provisions made in the GDPR include:
Consent of data subjects for doing data processing
The GDPR clearly states that the data subject must provide consent for processing their data through a clear aļ¬rmave action or statement. An explicit level of consent is required for processing special categories of personal data. Taking consent will ensure that subject is lawfully willing to transfer data under the GDPR.
Data anonymization to ensure data privacy
Data anonymization will ensure that any āretainedā information cannot lead to idenļ¬caon of the person whether by the organization doing data processing or by any other entity leading to higher data privacy.
Data breach noļ¬cations to maintain data integrity
GDPR ensures that any breach in the personal data should be reported to the supervisory authority and concerned data subject through noļ¬caon.
Cross-border data transfer
GDPR restricts cross-border personal data transfer to third countries or any other international organization that fully adheres and follows strict regulatory compliance policies and processes known in the industry as āadequacyā
Data Protection Oļ¬cer (DPO) appointment for strict adherence to compliance
GDPR mandates appointment of data protection oļ¬cer to ensure comprehensive compliance with its rules and regulations. Data protection oļ¬cers must be appointed at public authorities where there is large scale processing of personal data.
RTBF and Data Portability
The GDPR provides additional sweeping rights like the ubiquitous Right To Be Forgotten (RTBF) and data portability. Under RTBF, the data subject can ask the data controller to delete all personal data being held (that is not subject to a legal hold et al). If the controller has publicized the data, then other controllers must also delete the respective data. Data portability ensures that personal data must be provided to data subject by the controllers in commonly used format.
Challenges posed by GDPR
Many regulatory compliance obligations to meet. To bring greater transparency, organizations will have to adhere to a variety of regulatory compliances and obligations. Stricter compliance to data regulations will lead to reduced compliance violations, penalties, and sanctions.
Comprehensive data consolidation. Data controllers and processors should ensure that their entire personal data portfolio is thoroughly collected, consolidated, and stored. This data consolidation needs to be done comprehensively from all types of data sources to ensure a single source of truth.Ā
Robust data preservation and security. Since the data that is collected under GDPR is personal data, divulging the immense amount of information related to users' age, email information, and more, this information should be eļ¬ciently preserved and kept secured from malicious malware and unauthorized access.
Eļ¬ective data retrieval. RTBF and data portability presses a need to have an eļ¬cient data retrieval system in case the data needs to be deleted under RTBF or downloaded under data portability. Data retrieval is essential as to delete or transfer the data, it needs to be retrieved ļ¬rst.
nayaEdge answers GDPR Provisions and Challenges
Introduced to keep pace with the modern digital landscape, GDPR is grabbing the headlines because of its extensive security regime among other facets. It is now mandatory for organizations to bring their big data into the regulated perimeter. This regulation pushes organizations to embrace appropriate technical measures to protect their conļ¬dential data. Ā nayaEDGE from Knovos provides the comprehensive information governance solution for your organization to meet the provisions of the GDPR:Ā
Extensive Data Consolidation along with Search Capability
Collecting diversiļ¬ed and unstructured data from dispersed resources is the allāme hassle for organizations who one have multiple data sources including legacy systems.
In order to streamline your data governance for GDPR, nayaEdge provides eļ¬cient connectors that have the capability of capturing the data from several sources along with an automated categorization process to leverage data classiļ¬cation which can be a cornerstone for the organization. We call this āclassiļ¬cation tagging on arrivalā.
Additionally, nayaEdge accomplishes easy identiļ¬cation and access to information by using robust searching capabilities. This acts as a promoter in creating the business value out of the relevant information that has been retrieved and improving the decisionāmaking processes to cater the customers' requirements eļ¬ciently.
Eļ¬ective Discovery of Information along with Purge and Export
As per the GDPR Directive, our solution adheres to the provision of RTBF and data portability. Many organizations may require to dig down into their unstructured data and retrieve the information in a structured format. Additionally, at some point in me, a person may ask the controller to delete their personal information or transfer it some other location. nayaEdge is designed to assist the organizations in eļ¬cient discovery and retrieval of information from the ocean of data. It oļ¬ers the feature of either purging the data as desired or export the data to the required location and then discard ā fulļ¬lling the organization's privacy concerns and yes the system keeps a report of all actions.
Risk Mignon through Data Preservation
Under GDPR, the processing of personal data needs to have a legal basis, one referred to as the āconditions for processingā. Data cannot be retained by a controller if there is no legitimate reason for them to hold it beyond a certain period of me.Ā
nayaEdge also helps organizations reduce the risk of data slippages through the Legal Hold process. Classiļ¬ed data from the Stores can be searched and put on legal hold for a speciļ¬c period of me providing defensibility against purging of data and signiļ¬cantly reducing possibility of unauthorized access to the data.
Full Regulatory Compliance
Enterprises are handling huge amounts of data generated from various data sources. To protect the integrity and authenticity of this data, various regulatory compliance standards and industry regulations have been laid down. These regulations, on the other hand, emboldens consumer rights protection and privacy rights that clearly demarcates rules for what information needs to be retained, how to retain it, and what information can be shared.
With GDPR in action, companies not following the mandated regulatory compliance standards can face legal sanctions, inquiry, or actions against the organizations.Ā
Information Governance empowers organizations to fulļ¬l various regulatory complianlce standards.
Conclusion
The GDPR horizon represents the challenge that the organizations have been facing for years ā how to be in command of your information. Ā Embracing the GDPR approach positively can help organizations create value for the business. By streamlining data storage, data policies and data processing, the business can achieve signiļ¬cant cost savings too. To get your organization GDPR ready, Knovos can provide a dynamic technological solution that can address the prevailing issues and simplify your data landscape ā nayaEdge.Ā
Robust deployment of nayaEdge into an organization will accommodate several of the fundamental tenets of GDPR namely accountability, reportability, searchability, permeability and portability. nayaEdge also demonstrates good information governance by design as it improves security and consolidates your dispersed data silos.
