Collection Notes

Editing isn’t as easy as a quick last-minute skim through. Run spelling and grammar checks, interpret results.Read through your work slowly and carefully several times.Don’t try to “fix it all” in one pass.Work on one issue per read through.Know the difference between content editing, copy editing, and editing for instructions. Do these separately.Use an editing checklist. (example,…

Writing is a process. Pre writeDraftRevise Edit How revision is different from editing. Revising looks at the “big picture” (re-vision) Re-read you textDoes it make sense?Are you saying what you want to say?Do your arguments follow a logical order? Editing is detail focused Read closely Correct basic errorsSpellingPunctuationSentence structure mechanics Revision uncovers weakness, editing…

The BABE outline model makes planning a presentation easy. BABE stands for beginning, announce, body, end. Beginning Grab the attention of your audience. 

Don’t rush too quickly into your presentation. 

Always greet the audience, introduce yourself and your topic.

Example: “Good morning, my name is Jane Doe and today I will like to talk to you today about…” Announce Announce your outline

Keep it…

Presentation Anxiety

Tips to Overcome Presentation Anxiety Know your topic

Be prepared 

Develop a relaxation strategy

Practice, practice, and practice

Arrive early

Meet and connect with the audience before you present

Focus on your message and not your nerves

Look confident even if don’t feel that way (fake it till you make it)

Take deep breaths Rehearsal Tips Rehearse in the position you will be presenting (standing or…

Room Dynamics Layout and size

How many seats

Stage or raised podium

Lighting

Loud HVAC

View obstruction

Ambient light Audience Dynamics Setup

         Tables and chairs – boardroom style

         Theatre style

Audience in the dark or light

Will there be any refreshments

Any handouts

Wi-Fi Speaker Equipment What is your setup Microphone & speaker

Monitor or projection Laser pointer Check the room equipment, always do a…

Descriptive Break topic into key informational categories

Informational presentations

Inspirational speeches

Problem/Solution Focuses on an audience pain point, then works to ease the pain

Persuasive presentations 

Sales pitch (infomercials) Chronological Goes forward or backward in time (what happens next?)

Informational presentations 

Motivational speech Regional Informational Example:…

Know Why You’re Talking

Ask yourself “At the end of my presentation my audience will _______,” what is your desired outcome? Speech Objectives Persuade 

Change audience behavior/attitude 

Inform

Educate, teach your audience 

Inspire/Entertainment

Emotionally move your audience These often overlap each other. Example, your favorite teacher wasn’t only good at teaching, but was probably very inspirational. Understand your…

Thinking in terms of your audience is crucial. Before you begin writing, its important to develop an audience persona. Audience Persona: Individual representation of your audience. Demographics

Gender, age, education, regional, etc..

Business information

What industry or organization?

Student, entry level, senior?

What professional field? (artistic, industrial, office, etc..)

Topic

How familiar is…

The unspoken element of communication that we use to reveal our true feelings and emotions Our tone of voice, facial expression is part of your body language Negative Body Language Folded arms

Tense facial expression

Body turned away from you

Poor eye contact Positive Body Language Open body position

Don’t slouch

Sit or stand upright

Avoid standing with hands on hips

Relaxed and open facial…

What is a Professional?

Professionalism means different things to different people. It important for everyone to have strong skills and competence in your chosen field. Qualities and behaviors: Looking professional 

Neat appearance

proper attire for chosen field

Demeanor

Confident but not arrogant Polite 

well spoken

Reliable

Respond promptly

Follow through on your promises in a timely manner

 Competence

Continue your…

Tips for Sending Emails

Compose offline

Avoid accidental sending and deletion

Get the address right

Avoid sending to the wrong address

Know the difference between ‘Reply’ vs ‘Reply All’

Keep Message brief

200-250 words maximum

Care about correctness 

Revise and proofread before sending

Don’t send anything you wouldn’t want published

Email creates a permanent, easily shared record

Scan all messages in inbox before responding

Ensure…

Email Fields and Components

To Line

     Include the recipients’ email address

Cc

     Insert the email address of anyone you want to copy.

     “Cc” means, “carbon copy” or “courtesy copy”

Bcc

      Bcc means “blind carbon copy.” Addresses copied in this field will receive        a copy, but will not be seen by other recipients.

Subject Line

      Summarizes the message.

Greeting

      Include a brief salutation such as “Dear Sondra” or “Hi Sondra” before the main…

-Start with greeting         Example: Dear Kate, -Use single spacing within the paragraphs and double spacing between     paragraph. -Close with the name and title to ensure identification

What is Front Loading?

Front loading mean stating the primary idea of the message in the first sentence following the greeting. The key to front loading: your reader should know exactly what your message is about form the very start

Summarize main points/message

Include

    -  A request for action

    -   A summary of key points

    -  A closing thought

- Provide details of the message in the body

- If you are asking a question, arrange your questions in a logical order

-If you are providing information, group similar information together

-Consider using bold or italics to emphasize key points. Avoid CAPS LOCK

-using bullets or numbering to improves readability

States the purpose of the message, might involve a polite command, request, or question. Wrong “Vacations are an important part of life. I enjoy them, you enjoy them. Everybody enjoys vacations. With this in mind, it seems clear that the vacation policy should be communicated to all employees, and particularly those hired after June 1. That is the purpose of this email.” Right “Here are the…