whateverZ

A Guide to Planning Systems

It’s important to have a system of getting things done, whether it’s tackling tasks as the day progresses or having a carefully planned schedule for every single hour of the week. How can you create an effective personal planning system that suits your needs and preferences?

Mentioned in this post:

Attention Management: How to Take Control and Live Intentionally

Energy Management: A Human-Based Organization Method

Flexible Time-Blocking: A More Breathable Way to Get Things Done

The ABCDE Method: Accomplish Tasks More Efficiently

My other posts

● Seize time opportunities. If I have 15 minutes until your next class, I sit down and do homework in the hallway. If I have a long commute, I’ll do flashcards. This works because you most likely won’t have anything else to do anyways, so it’s easier to get your work done.

● Start something. When I get a lab report assignment, the first thing I do is pull up the directions and at least start the cover page and pull up some research links. It takes 5 minutes but it gets the ball rolling and makes it more likely that you’ll finish what you started.

● Auto-mode. When I procrastinating, it’s usually because I’m too busy thinking about what I’m going to do. Instead, I like to pretend I’m in “auto-mode” and just get started as fast as I can. auto-mode means shutting out distracting thoughts or pleas to watch one more funny cat video and forcing your hands to open your textbook. Works every time.

● Personally, creating time schedules don’t work for me because if I fall out of time, the whole schedule falls apart and I usually give up. Instead I use time games. I’ll tell myself something like “work as hard as you can until 11:00 sharp and if you finish, you can have a break”. This is great for developing self discipline because it’s in the moment so you can be more realistic and flexible.

● I don’t like writing down earlier due dates in my planner because it’s confusing so instead, it’s good to have some sort of mental rule. for example, my mental rule is to finish everything at least two days before the due date. following through with that will keep you on track.

● Do a little bit every day. If you have a big project, chip at it within a week rather than stressing out 2 days before it’s due. the same goes for studying for an exam. if you review lecture notes and attend office hours after class + work on flashcards throughout the week, then do a final review at the end, you’ll be well prepared and won’t need to cram. It’s a good habit and you won’t get stressed. Two birds with one stone.

● Use mornings too. I’m not really an early bird, but using mornings to get some work / chores done is great because it gives you a productive start to the day, which makes you feel proud of yourself for knocking out half of your tasks in the a.m. 

a. Lay out your lecture notes / worksheets on the table the night before and open your work tabs on your computer so they’ll be the first thing you see when you turn on your computer.

b. Put your computer far away from your work space and go to sleep.

c. When you wake up, the first thing that you’ll see is your ‘paper’ work, so get it done first. then start on your ‘screen’ work (you’ll be less likely to get distracted if you do your ‘paper’ work first). when you open your laptop the first thing you’ll see are the work tabs you opened the night before. Your job is to go on auto-mode and get started.

let yourself sleep a bit more

list all the things you have to do and put them in front of you

you can have as much breaks as you want

do a bit, rest a bit, then repeat

if you want to cry, do cry

talking to a friend really helps

listen to hozier

adapting to an aesthetic really motivates me. for example, i sometimes imagine myself as a student from hogwarts studying dark arts, i wear dark clothes and one of my favorite sweaters or as a student from Oxford (and all those dark academia stuff)

make studying kind of fun. i know it’ll never feel fun when all you want to do is sleep or stare at the ceiling but it’s not impossible. imagine yourself as a professor. use colored papers. buy new pens. reward yourself with an episode of your favorite show after studying one unit. options are endless.

go outside. get in some oxygen.

study outside.

read your notes on your bed. it works no matter what other people say.

you have to plan your day. planning will never disappoint you.

remind yourself that you are capable of achieving your dreams even if your brain makes you believe stupid things. that thing is lying to you. you are much more than how you feel, those feelings are a bunch of chemical reactions. you can beat that.

i love you.

people around you love you.

and you don’t owe anyone anything.