From the first day I arrived at Wyncode I have been working with the alumni of the program. Â Considering this program is just a year old, creating alumni events was a relatively new idea, but an increasingly more important one. Â I was excited to begin working with Walter to create the first ever alumni BBQ, which took place this past Saturday. Â While I know BBQâs arenât necessarily the most extravagant events to organize, I had never planned one, making it a challenge.Â
I learned a ton throughout all of the planning and organizing and can sum up the top three things I learned in three easy steps. Â
1. Â I learned how to organize and send out flyers. Â It may sound easy, but I learned a lot from this step. Â First we had to confirm all of the logistics like the date and our location (the beautiful Oleta River State Park). Â Then we had to create a theme or hook to draw in alumni. Â Considering we are a part of the technology movement, we went with a fun and light-hearted #OoohGrillEm. Â Then I reached out to Wyncodeâs marketing team to create an amusing and attracting flyer that was sent out to alumni and current students. Â
Negatives: RSVPs! Next time when I email the alumni and students about an event, or maybe on the newsletter itself, request an RSVP on whether theyâre attending and if so about how many. Â It was a little nerve-wrecking going into the BBQ unsure of the rough estimate of people coming, and I know these nerves would have been more at ease if I had done an RSVP. Â
Positives: What a beautiful flyer!
2. Â I learned how important time-management is. Â The day of the BBQ, we went to purchase all of the food. Â I was very lucky to have three amazing friends come with me, and my partner-in-crime Walter. Â With a very well planned-out list of food and BBQ items needed, we were able to split up into three groups and get everything in under 45 minutes. Â This may be a more light-hearted example, but being able to maximize your time is necessary for all startups.
Positives: Costco. Â Costco was cost-efficient, and really allowed us to get everything we needed from hamburgers and hotdogs, to vegetarian options and grilling items. Â It saved us time and money!
3. Finally I learned to just have fun and enjoy the event! This event was four weeks in the making, and involved persistent communication with alumni and current students.  Due to it being the very first big alumni event, it was vital that this set a precedent for all future alumni events, and make them feel like canât-miss events.  I could barely sleep the night before in fear that no one would attend, or there wouldnât be enough food.  Thankfully, it went GREAT! Countless alumni came with their families and friends and were  able to reconnect with their fellow Wyncoders.  Alumni and current students interacted while playing ultimate frisbee and enjoying some great food.  I had an absolute blast!Â
Negatives: Balloons. Â The idea itself was fantastic. Â Large balloons, about the size of me, that spell out Wyncode. Â They had been purchased, blown up, and were ready to go; however, upon arrival to the park one letter detached from the string and flew up into space. Â And to make matters worse, it was the âCâ making the new name of the company WYNCOE. Â A little rain caused the W to wither into nothing, making it YNCOE. Â We all laughed and moved on, but definitely lesson learned. Â No huge expensive balloons at an outdoor event!
Walter carrying all 7 enormous balloons.
Positives: Enough food, countless alumni, and a great time! Definitely a successful alumni BBQ and just the start to all future alumni events. Â