Posting Information
It’s somehow already time again to talk about posting!
This year we’re going to be organising it a bit differently, so that all fics get their chance to shine, so please read this post carefully. We will also be sending out emails so everyone knows which category each fic falls into and when your posting window will be.
Writers:
Fics that are being posted in 3 or less chapters, including one-shots: You will need to post your fic between 1st Nov-6th Nov. Within that window it doesn’t matter when exactly you post, as long as the whole thing is posted by the end of Nov 6th.
Fics that are being posted in 4 or more chapters: You will be posting from Nov 7th onwards. You don’t need to start posting on the 7th but all fics must be completely posted by November 30th at the very latest.
All fics must be submitted to the WHOB 2022 Collection on AO3 so that the Mods can easily find it. There’s no set format for posting about it on Tumblr.
Artists:
You will be posting when your writer does. If you have multiple artworks those can be spaced out over the posting period, and if a piece of art is a spoiler for a later chapter you can wait until that chapter is posted. All art must be posted by the end of the posting period for the fic. (You will receive an email for each collaboration which details the posting period.)
Art may be posted on AO3, Tumblr or any other platform that works for you, but a link/links to all artworks must be supplied to the Mods once you have posted everything. This is EXTREMELY IMPORTANT so we can create the Masterposts once posting is complete, as well as making sure you get full credit for all your art when it comes to awarding medals.
You will need to email winterhawkolympicbang at gmail.com with links to each piece of art so we can check them off and include them in the Masterposts.
This year you will also need to send us a cropped or small version of your favourite piece for each fic you are working on, to be added to the Masterpost to show off your incredible talent. This should be in the form of a 400x400 pixel square so we can fit it on the post and can be either a sized down version of the entire piece, or a cropped section of it (probably best if the art is NSFW). Please make sure we know which of your art links relates to that particular piece if you have done more than one for a fic.
Please send all your links and the 400x400 image to us as soon as everything for that particular fic is posted, which at the very latest will be November 6th for fics with 3 chapters or less, or November 30th for fics with more chapters. If we don’t have your art image and links for the Masterposts, we cannot guarantee all your art will be featured.
Everyone:
Do discuss how you prefer posting with those you’re collaborating with, and listen to how they want to go about getting your work all up together. If you want to make Tumblr posts with links to all of the related works, go ahead, we’re happy for people to do whatever works for them as long as everyone involved is happy with it.
The Mods will be making Tumblr Masterposts for each fic and all art associated with it, which will all be posted after the posting period ends. These will include the medals that you have all earned with your hard work. We will also email these to everyone who is eligible for them.
Anything not posted by November 30th will not be included in the Masterposts.
There will be no exceptions. Completed art for any fics that aren’t finished will still be included, and the artist will still get the medals they are due, but the fic itself won’t be included.
Each fic is an Olympic Event, so you will earn medals based on the piece/s you create for that fic. We won’t be combining multiple artworks for multiple fics into a single Medal. If you do four art pieces for Fic A you will earn a gold medal for fic A, and if you do two art pieces for Fic B you will earn Bronze for Fic B.
Artist-artist collaborations are allowed and encouraged, and if two or more artists collaborate on one art piece that is sufficiently complex to earn a medal (has multiple characters, a complex background, etc.) then a medal will be awarded to all the artists who contributed.
We appreciate this is a lot of info in one post, if you have any questions please do get in touch and we will clarify for you. We will also be shortly sending emails to everyone with the exact dates each fic&art needs to be posted.















