Virtual events adopted as a means to minimize costs while reaching large numbers of participants, and these provided a great way to host large-scale events digitally. We PINGPONG MOMENTS is the fastest event company, and our first virtual event focused on introducing participants to virtual events and we explored options and tips for carrying out successful virtual events that are all explored in this blog.

A virtual event is one where an individual attends a session online rather than in-person. Virtual events could be online conferences, webinars, trade shows, live streams, and many more. However, it’s important to note that they may both require the same efforts to make them happen, though costs for virtual events are considerably lower as there are no catering, venue, or transport expenditures!

With more and more companies shifting resources to virtual events, we compiled this quick and handy guide on how to create a successful virtual event for your company.

1.Keep Session Lengths Short We’re not suggesting that every session in your virtual event be just nine minutes long, but do consider shortening the time slots you would use for physical events by 15 or 30 minutes.

2.Sharpen Your Titles and Descriptions When presented with multiple, simultaneous options for sessions to choose from in a physical event setting, it is even more important than the session titles and descriptions for your virtual conference programming are descriptive and compelling.

3.Use a Moderator or Emcee In a face-to-face event, the moderator or emcee helps contextualize the information presented throughout the conference, while also helping to keep the energy up and deliver important housekeeping notes.

4.Use Attendee Chat Early and Often One of the built-in advantages of online conferences is the ability to use the polling function of the software to ask questions of the audience and get instant, mathematical results.

You should train your presenters on how to use this polling feature to make sessions more interesting and interactive.

5.Require Presenter Run-Throughs Speaking of training presenters, you really should make it mandatory that each of them participates in a run-through of their material a week or so before your virtual event. EVERY online event software platform is different, and presenters need to understand those nuances.

6.Use Cameras To make the virtual conference feel more similar to the face-to-face experience, you should require presenters to use their Webcam while presenting.

This allows the audience to see the speaker during the presentation, which adds another layer of information such as non-verbal cues, etc.

However, this requires each presenter to not only have a decent camera (ideally, better than their onboard laptop cam) as well as suitable lighting.

7.Ensure Quality Sound If the speakers at your online conference don’t have fantastic lighting or great cameras, the event can still work if the content is outstanding.

But if the presenter audio isn’t solid, your audience will log off IMMEDIATELY.

You’re looking for a reliable and engaging virtual event. We’ve got the knowledge, team, and equipment to make it happen for you. We are one of the top class virtual event planners in India; provide word class online event services of our clients.

The time needed to work with each speaker in a virtual event to ensure excellence and consistency is significant.