#timetrackingsystem

While attendance may seem inconsequential on the surface, it is the pulse of any organization. The need to know who’s working, when and where in the organization is important all the time—not only for payroll—but also for productivity, planning, and fairness. That’s the importance of attendance management.

Introduction: Having Trouble with Poor Attendance and Time Theft?

Are you finding employee attendance management all consuming? Is every day consumed with buddy punching, payroll disputes, and errors? If you are still using manual registers or swipe cards, you will be. Manual registers and swipe cards are error-prone and subject to misuse. It is time to implement a smarter solution. Biometric Attendance Software uses biometric identification (fingerprint, facial, or iris recognition) as a reliable, secure way to track employee attendance; to help create accurate attendance records and new levels of accountability.

What is Biometric Attendance Software?

Biometric Attendance Software uses each individual's unique biological traits to track check-in and check-out times. Whether you are in the office, out on a job, or working remotely, this system gives you visibility and control over the working hours of each employee. It prevents time theft and lets you avoid the risk of authorizing someone else to punch in for your employees. The biometric software allows employers to completely track all attendance and has complete control, without errors, of an employee's hours.

Features Of Biometric Attendance Software

1.Fingerprint & Facial Recognition: Verifies identity with biometric identifiers, eliminating proxy attendance.

2.Live Attendance Tracking: All check-ins and check-outs are recorded in real-time.

3.Cloud Functionality: Can be accessed from anywhere and any location—great for multi-location teams.

4.Shift & Break Management: Smart biometric attendance software monitors various working times, overtime and breaks.

5.Simple Payroll Integration: Salary calculations are easier and automated.

6.Geo-fencing: Limits marking attendance in a defined work zone for mobile or out in field staff.

7.Mobile-Friendly: Employees(s) record attendance directly from their phone with biometric apps.

8.Smart Report & Notifications: Get instant notifications and reports to be proactive of attendance anomalies.

Why Should You Have It in Your Company?

Traditional methods are error-prone and subject to misuse. With a biometric system, you create a clear environment in which the time worked, down to the minute, can easily be seen and counted. Others are just as comfortable with the certainty of a biometric system, as it will strengthen employee trust while promoting a boost in team productivity. Your HR team can spend more time driving true business results, instead of having to verify timeliness records.

Conclusion

In the fast, exchanged-paced business world today, accuracy and efficiency are not a luxury, but have become vital. The best biometric attendance software in India provides your organization a professional and convenient manner to oversee the time of your team. 

Still using some old methods of managing time? Be smart about it! Get your organization a Biometric Attendance Software today, and enjoy the easiness, accuracy, and efficiency that your workplace deserves.

Time-tracking tools can be extremely useful to help you achieve operational efficiency. In this blog, we will review 7 time-saving tips that can help you make your time-tracking system work for you!

If you've ever been involved in the process of tracking employee time, you know it can be a cumbersome and sometimes simply confusing task. Working with one system can be nearly impossible to manage. I found myself turning to different software suites and eventually settling on Basecamp because being able to access my timesheets directly via email made it easier than ever. Here are 7 tips that will help you make your time tracking solution work for you.

What are 7-time tracking tips for making an employee time tracking system work?

1. Create a simple process in which employees are asked to enter their time on an app or spreadsheet.

2. Have employees set their own start and stop times, but make sure they know that you'll be checking their logs at random intervals throughout the day.

3. Make sure the system is intuitive enough for your employees to use, but not too complicated for them to get confused about how it works.

4. Make sure that your employees understand what constitutes "work" and what constitutes "personal" time — especially when it comes time to bill clients for services rendered.

5. Use automation software like DeskTrack or Google Sheets to help automate some of these processes so they can run automatically without human intervention (e.g., when someone starts working on something).

6. If you have multiple days per week, assign each day a different colour or number so that you can see at a glance which days are most active in your office (like this example from Spotify). This will allow you to optimize your staffing levels more effectively and save money as a result!

7. Make sure that all employees understand what can be tracked, so they don't over-report or under-report their work hours.

Conclusion

The benefits of time tracking software have long been acknowledged worldwide and across the industry verticals. Earlier, enterprises had the only option for purchasing and implementing on-premise time management software suite. So, this business productivity tool remained as a prerogative of larger and midsize enterprises with a sizeable budget for innovation and new tech investment. The formal launch of the ‘cloud computing’, somewhere around 2006, leveled the grounds for businesses of all sizes. This was one of the most phenomenal technical interventions that aimed at making tools more accessible for everyone by converting it in a form service. Moving ahead with changing times, the software vendors also moved their software to the cloud and made it available as software as a service. The market still has a provider for on-premise time software suite and time tracking service based on the cloud.

On-premise Time Tracking Vs Cloud-based Time Tracking

There are four major premises on which on-premise and cloud-based employee time tracking software differ and they are:

• Cost- This is one of the huge defining factors that majorly guide the buying decision of an enterprise. Investing in a legacy based software suite incurs the cost of installation, licensing fee, maintenance & consultation charges. In contrast, the cloud model allows enterprises the flexibility to pay as per the consumption or usage of particular software as a service. Furthermore, when it comes to scalability, the cost shoots up in the case of legacy software installations. While for cloud-based service, the cost depends on the number of users and amount of usage. • Data security-Every data in business is critical but there is still a difference. For example- the data pertaining to the banking sector or defense is much more critical than project plans of any organization. Therefore, the basis of the need for ensuring multi-layered data security mechanisms, enterprises opt for legacy time management software. When it comes to a cloud-based time tracking tool suite, the entire shifts to the service provider because the data gets hosted on their server. This is another major factor that accounts for the investment decisions of an enterprise. • Deployment- For the on-premise software solution, the deployment happens within the client’s infrastructure. Here the client is responsible for the up gradation and maintenance of the software suite. In this case, the deployment happens at a larger scale. For small enterprises and entrepreneurs, it is never a cost-effective solution. The cloud-based time tracking service eliminates the challenge of physically hosting the software suite for its clients. Even within the cloud, there are three types of architecture and deployment. These are the public cloud, private cloud, and a hybrid cloud. So based on the organizational needs, the enterprises can explore the cost-effective options. • Control- The priorities differ from organization to organization. For defense, banking and research organizations maintaining a strong hold on the assets would never leap for a cloud. They would prefer having complete control over the hardware and therefore, the deployment happens in-house. The only downside of cloud-based employee time tracking system as a service is that the entire hosting happens on a third party server. So the downtime is actually not in one’s own hands for immediate corrective action. • Compliance- On-premise deployment of time tracking software suite calls for certain regulatory norms specific to a particular industry vertical. In the case of legacy systems deployed locally, the enterprise ensures compliance because it is in charge of its data and hardware assets. In the case of cloud, both the enterprise and the service provider have to enter an agreement wherein both parties comply with the prevalent norms of the industry. The only sour part is that this compliance with regulatory norms cannot be enforced in case of cloud-based time tracking software as a service.

In spite of so many benefits, the cloud has its own sore points when it comes to data security and compliance. So now the question arises as to how this can be mitigated?

Compliance is a critical action point when it comes to migrating the entire company data on a third party server. Here are some crucial pointers that enterprises can take note before deciding to take on cloud services and they are:

• First, before availing cloud based time management software as a service, enterprises must consider the type of cloud service they want to avail. Post that, it is important to sift through the data and retain the supercritical data on internal servers. As far as the cloud is concerned, enterprises can choose a private cloud with an option to be hosted locally within the organizational premise. This way not only does the enterprise reap the benefit of the cloud but also has control over its data. • Second, it is important that enterprises and entrepreneurs carefully review the contract with the cloud provider before the deal and include the clause of data protection in the service level agreement. Also, it is important to include the right to audit the compliance standard build around to protect the data.

If these are ensured at the very beginning of data migration, then there is no better option than availing a cloud-based service for minimizing both capital and operational expenditure significantly.

Further Reading

Making Time Count For Every Work | Time Tracking Software

Re-defining Time Management with time tracking software

6 Signs That You Need Employee Tracking Software