#managed document services

#Managed Document Services or MDS is an advanced and holistic approach to optimize business in the most accurate way possible. It helps you combine the right talent with the right processes and the right technology, enabling you to offer better services and add value to the business. The process helps optimize the entire document output of a business. Processes like capturing and archiving are included in MDS and this ensures a secured workflow and reduced environmental impact. 

If a business needs to stay ahead of its competitors, it has to reach its target customers before anyone else and to ensure that, it’s important to keep the key information related to business intelligence and strategic planning ready at hand. That is exactly where a robust MDS solution helps out best. Analyzing the business data using a MDS empowers you to do the following: 

·         Respond faster for better customer satisfaction

·         Get more value out of information

·         Get the best return on your investment

 Our MDS solution has been designed and developed keeping these factors in mind. It encompasses the three major elements of document management that are fundamental to business growth –

1.      Capture – is related to the creation of information

2.      Transform – is about how the information shifts around a business

3.      Manage – is about processing information in such a way so that business value can be added

  How #Minosha’s Managed Document Services would be beneficial for you?

We are home to expert professionals who have years of hands-on experience regarding MDS. Before deploying the service, we make it a point to observe how the client’s business uses, stores and accesses the electronic and print information and what devices they use. Based on the information, we create a tailor-made strategy that helps optimize the entire infrastructure. Thus we enable our client organizations to work with complete support so that they can perform with accuracy. Based on the user input and output behavior, we apply printing management technologies. This helps eliminate costs and waste, ensuring optimized information, and maximum possible productivity.  

 If you are facing trouble optimizing the resources of your business if you are unaware of the total cost or workflow or you don’t have enough expertise to tackle the resources properly, opting for #Minosha’s Managed Document Services would be beneficial for you. Wondering how? Let’s find out -

 ·         Cost-saving – By ensuring complete visibility into your print usage and cost, we ensure the cost is reduced to a great extent. In order to ensure the same, we also introduce measures that help eliminate or at least reduce the unnecessary printing jobs. Finally, we help you manage the entire fleet and print workflows so that you can slash down the cost. 

 ·         Compliance security – We perfectly understand how important it is to adhere to the security rules and compliance regulations. Hence, we always make it a point to understand how the information is handled. If needed, we implement certain enhancements so that you can keep the crucial data safe from unauthorized professionals. At the same time, we help you achieve regulatory compliance. 

 ·         Smooth workflow and streamlined processes – If the processes and workflow of your business are streamlined, you can easily achieve all the targets. Keeping that in mind, we follow a holistic approach to understand how the workflows and processes can be synced in, managed, and optimized in a better way. As a result, this enables all your employees to work more efficiently and that too, in a shorter period of time.

·         Reduced environmental impact – While running a business, you do have a responsibility to reduce the impact on the environment, right? And this is where our MDS helps you best. Optimizing the printing infrastructure and implementing a process that is environmentally friendly will surely help you do the same. This will not only help reduce the energy consumption and carbon footprint but also helps you live a clutter-free life by avoiding unnecessary printing.

 ·         Increased employee motivation – When you have an optimized workflow, it will eventually help you reduce the downtimes and minimize the workload of the IT professionals. With state of the art solutions and infrastructure, you can make the entire document management process faster and way more effective. All these will help you increase the motivation of your employees, leading to improved productivity.

 ·         Hassle-free process – With a single point of contact, our #MDS saves you a lot of hassles. Since we provide you with every single thing that you need to manage the printers and other multifunctional devices, and we also take care of all the repair and maintenance services, it becomes quite smooth for you. We also enable remote monitoring system whenever needed, so that you don’t have to undergo any trouble.

 ·         Improved customer satisfaction – With a streamlined document management process, all your customer-handling employees will be able to handle the queries better. They will also be able to deliver personalized services, which in turn, will help you ensure improved customer loyalty and satisfaction.

 ·         More value from information – One of the most special facts about Minosha’s MDS is that we ensure the smooth transformation of information. By making the information available, searchable, adaptable, portable, reusable, and intelligible, we enhance your ability to satisfy your customers and employees.

 ·         Best possible ROI – Quite obviously, this is one of the most important factors that almost every business owner looks up to and we understand that perfectly. With increased productivity, improved processes, greater efficiency, and better customer satisfaction, you can easily yield financial rewards for your organization. With Minosha’s advanced MDS, you will be able to identify the production flow, bottleneck wastages, and resource usage for all the printed documents. Keeping track of every single detail will surely help you achieve the best possible ROI. 

In today’s world, the knack of getting the right information to the right person at the right time has become a necessity for growth. When the competition has become aggressive, reducing and controlling costs is more important than ever. While developing business strategies to increase the revenue or improve business processes, and not to include document management costs can be risky for any organization.

The documents are the lifeblood of business, so we can’t do away with them, as much as we try to create a paperless office, it can get complicated if documents are managed in a centralized way. Employees may waste too much time searching or recreating information that already exists. So an excellent document process is required for any organization to access their document without wasting time and effort. No matter where they work, today’s employees can’t excel without the systems and processes to best manage information for them.

Managed Document Services comprises of the three fundamental elements of document management: Capture, Transform & Manage. Before deploying Managed Document Services, a thorough study of your business is required, how to print and electronic information is used and stored.  By evaluating the devices and printed information, the solution works to optimize the infrastructure to ensure the employees have the right support to do their jobs effectively. Sensing the user input and output behavior. Printing management technologies are applied to maximize productivity, eliminate waste & cost and govern the information.  

Lastly a careful check on related information security issues, the process is optimized to make them more efficient and effective besides dramatically reducing operating and management costs, Managed Document Services (MDS) gives your employees rapid access to your information resources, empowering them to process information more efficiently. By relieving you of the burden of document management, Managed Document Services (MDS) frees you up to focus on your core business. As a result, productivity is enhanced.  

If you are running a business and you think that you have successfully reduced all the unnecessary expenses, this might be the high time to rethink about it. In the present scenario, using printing devices at a business organization is an obvious matter and quite unfortunately, most of the companies fail to recognize the huge costs that are associated with the printing and imaging systems, and as a result, they have to suffer a lot. Most importantly, this cost is preventable and organizations can easily manage this cost by paying attention to minute details. Well, there are certain organizations for whom it is bit difficult to manage this entire aspect on their own and that is why, for them it’s wiser to opt for managed print services.

If you are looking for an alternative solution, you can also consider checking out PaaS/Printer as a Service. However, remember to check whether or not the service provider offers pay per print benefit as this proves to be very economic for businesses. In this system all you need to do is pay according to what you print. This ensures you don’t need to block a lump sum amount of money right at the beginning as an initial investment.

Businesses these days prefer to invest in smart services that help them minimize the operational costs and MPS/ managed print services is one such service that has gained immense popularity over the past few years. This solution also helps businesses achieve their overall goals and streamline the printing related business processes. This, in turn, helps boost up the productivity and efficiency of the business. If you have already heard a lot about this service, but not sure whether or not to opt for it, here are some of the most vital reasons to look at –

·Reduced printer fleet – One of the major benefits of investing in managed print service is that it helps reduce the TCO or total cost of ownership for all the devices in the print environment of your business. If you are unable to figure out which devices cause most of the downtime or which device contributes to the cost mostly, it’s high time to invest in MPS. A service like this can provide you with all the vital information that you require in order to consolidate the printer fleet effectively. Eventually, this will help you get rid of all the unrequired devices. You will also be able to trace and replace devices that are already excessively used.

·Enhanced security – With the advancement of technology, most businesses use devices that are equipped with in-built security methods like user authentication and activity tracking. However, this doesn’t prove to be sufficient always. By opting for a reliable managed print service, you can ensure an additional level of security for your business. You can make use of comprehensive permissions and device encryption. By doing this, you can ensure that users can have access only to the information they need.

·Better control and accountability – With a robust MPS solution, you can experience improved control over the print environment of your business. Since you will gain more insights into the printing activities of your employees, this will help you develop the further processes in a more definite way. You will also be able to create reports based on the data that you receive and ensure service fulfilment and proactive supply for all the users.

·Increased efficiency – One of the most prominent advantages of investing in MPS is that you can achieve increased efficiency even from remote locations. This ensures you can do more with less and explore the potential of your resources to the fullest. For instance, you don’t need to spend money or time visiting the customer sites in order to collect the essentials. Instead, you can manage everything at your convenience, using a MPS solution. Managed printing service will help simplify the device management process as well as increase the bottom line. Most importantly, you will also be able to save money to a great extent.

·Minimized environmental impact – MPS can help you restrict the paper usage to a certain extent and reduce the amount of wasted supplies. Moreover, if planned strategically, you will also be able to lower the electrical consumption by consolidating the devices. there are also many advance solutions that help reverse calculate the paper consumption so that the final impact on the environment can be determined well in advance, and if required, the impact can further be reduced by planting new trees.

·Reduced print volume – In case your business is not using a document management solution already, you will be highly benefitted by implementing a MPS. A solution like this gives you access to in-depth data regarding all the print activities that are taking place. This, in turn, enables you to optimize the processes and help you cut down on the wasted supplies. As a result of this, you will be able to adjust the print practices based on your requirement.

·Effective remote management – With a Managed print solution, you will be able to expand the service areas and cater to new target customers. When you opt for a reliable MPS solution, you will be provided with smooth and easy remote access to the users’ activities. This will ensure hassle free supplies fulfilment, remote remediation, meter collection and billing, and many other things.

MDS/Managed Document Services is one of the most popular services of the recent time as a large number of businesses have been benefitted using this smart service. The business benefits that an organization can enjoy using this service are quite significant. Right from optimizing the workflow and processes to save time and money, opting for a managed document service helps you in a number of ways. There is no doubt regarding the fact that SMBs as well as large corporates can benefit to a great extent by investing in MDS. Since managed document services is integrally related with the print environment of your office, you can also consider checking out MPS/managed Print Services. In fact, smart services like pay per print is also considered to be beneficial enough for organizations that need to handle moderate volume of printing assignments. 

However, if you are planning to invest in a managed document service, you must be capable to take the right decision so that you can maximize the office efficiency and save the print cost to a significant extent. Hence, it’s important to consider certain factors while looking for a managed document service –

Proper assessment – In order to reap the maximum possible benefits of a managed document service, you need to assess the actual document management needs of your organization. It’s customary for a reliable service provider to investigate the entire workflow of your organization so that they can have a fair understanding of the requirement. During the procedure, they should check the usage pattern and workflow. They should also identify and examine the hardware that are already in use. Based on this assessment, they will be able to calculate the costs that are associated with the entire operation.

Accurate design – Design is one of the most integral factors to make a managed document service plan successful. The service provider should provide you with a group of team members whose responsibility will be to investigate the work culture of our organization, and to come up with a clearly defined route map based on the evaluation. They should be able to create a detailed document that reflects a clear outline. This should be designed in a way so that maximum print cost savings can be ensured and you can achieve sustainable benefits for your business.

Smooth implementation – One of the most important ways to make a document management service plan successful is to ensure smooth implementation of workflow solutions and software, along with effective technology. While conducting these measures, you should ensure that these are supported by on-going training from experts. This helps keep your entire workforce engaged properly. This also ensures that they are committed to the new processes, which, in turn, helps boost up the overall organizational productivity.