#itprojectplanning

By RAVINDRA BALAJI PUTTEWAR

Planning an IT or telecom project—from the ground up to final deployment—is like orchestrating a complex symphony. Many moving parts. Different tempos. And if one instrument goes out of tune, the entire thing can fall apart.

At ADITI IT SERVICES PVT LTD, based in India, we’ve had the privilege of handling numerous end-to-end projects across industries—some simple, others sprawling. What we’ve learned is that success doesn’t come from fancy tools or inflated budgets. It comes from clear planning, smart coordination, and realistic expectations.

So whether you're launching a new corporate network, setting up a secure data center, or deploying unified communications across multiple branches—this guide is for you.

Start with the “Why,” Not the “What”

Before you choose a cable, license software, or hire a vendor—step back and ask: Why are we doing this project?

Are you scaling operations?

Reducing downtime?

Preparing for hybrid work models?

Complying with industry regulations?

You’d be surprised how often businesses dive into procurement without a clear business objective. We’ve walked into projects where hardware was already purchased—but didn’t match actual needs. That’s expensive. And avoidable.

Step 1: Define Scope and Stakeholders

A good IT or telecom project starts with a scoped document—something simple but precise.

What are the project boundaries?

What’s in, what’s out?

Who are the internal users and external partners?

What is success going to look like?

Also, identify stakeholders early. Not just the IT head—but also finance, operations, HR, and whoever will rely on the end product. These voices help define priorities and avoid late-stage surprises.

Step 2: Conduct a Baseline Audit

Whether it’s a network upgrade or an ERP deployment, you can’t move forward unless you understand what you already have.

At ADITI IT SERVICES PVT LTD, our team begins every project with a baseline audit:

Current hardware and software inventory

Existing connectivity and bandwidth capacity

Security posture

Dependencies and known pain points

For a client with multiple warehouses, this helped us identify overlapping telecom contracts and underutilized servers—leading to immediate cost savings before the project even began.

Step 3: Break It Into Phases

End-to-end doesn’t mean “do everything at once.” It means owning the journey from concept to completion.

We typically break projects into clear, manageable stages:

Design and Architecture – What systems and standards will be used?

Procurement and Licensing – Who supplies what, and under what terms?

Implementation and Testing – Configurations, pilots, site rollouts

Training and Handover – Users need to know how to operate the tools

Maintenance Plan – What happens after go-live?

Treating each phase as its own “mini project” keeps things accountable and digestible.

Step 4: Plan for Redundancy and Scalability

This is a common pitfall. You don’t plan for growth, and within a year—you’re redoing everything.

For telecom projects, this could mean:

Adding redundant internet links

Choosing PBX systems that support remote users

Implementing SD-WAN for easier future scaling

For IT, it means:

Building cloud-ready environments

Using modular architecture

Factoring in data growth and user expansion

We helped a mid-sized financial services firm build a scalable hybrid cloud network that supported 4x growth without replacing their core systems. Because we planned for it.

Step 5: Monitor, Document, and Support

The project doesn’t end at launch.

We ensure:

System health dashboards are in place

SLAs are defined and agreed upon

Technical documentation is handed over

Teams are trained on escalation paths

In fact, one of our clients mentioned they only realized how important documentation was when an outage happened a year later—and the setup had been forgotten by the internal team. Our clear runbooks saved the day.

Final Thought: IT and Telecom Aren’t Just Utilities

They’re strategic levers. Done right, they reduce cost, speed up decisions, improve collaboration, and create resilience.

And that’s why ADITI IT SERVICES PVT LTD is proud to lead projects that aren’t just about wires and switches—but about transforming how businesses operate in a digital-first world.