If storing and sharing files is part of your everyday life (and thanks all those devices full of apps, photos and videos, it probably is) there's a good chance you're already familiar with the secure file hosting/synching/sharing platform Dropbox. And if you're not, you really should check it out.
We've actually been huge fans and early adopters of the service going back to 2009 when everyone else was just discovering YouSendIt.com (now HighTail.com) in place of the then-ubiquitous USB stick.
During our first couple of years with Dropbox, we leveraged their friendly referral program to build up one of our accounts to brag-worthy 10GB+ of storage space, which was used to conveniently pass files back and forth, internally and with clients and vendors.
But soon, our storage needs surpassed our storage capacity and we were forced to upgrade to a centralized paid "Pro" account with 1TB of space. And even though we had yet to run out of room in that sizable box, we knew it would just be a matter of time before those walls started closing in us. Which made us step back and ask ourselves why, in 2015/16, should anyone be worrying about a defined amount of space.
The time has come to go all in. The time has come to go to the cloud - to infinity and beyond!
Dropbox has been trying to get us to convert to Dropbox Business for a while now. They've sent countless emails professing the benefits and features. They've served up ads that follow us to the ends of the Internet. They've been constant and consistent and relentless.
But there were a few things keeping us on high-center. For one, the price. We were skating by with barely any monetary investment in Dropbox, but reaping big benefits from their $99/yr Pro account.
And because several of us were also using personal Dropbox accounts for work and personal purposes, ignoring Dropbox's advances meant we didn't have to worry about the logistics of managing multiple accounts per computer/device.
But then we got an email telling us we could upgrade FREE for 30 days to give Dropbox Biz a test run. After some quick research into how it works, running the pricing for our team a few different ways, and meeting on it a time or two to discuss how it would help Traction, we decided to finally pull the trigger.
You might be thinking, “But why did you run pricing? It’s just a free trial!” Well, because we had the foresight to realize that 30 days would probably be just enough time for the new features and benefits to get ingrained into our workflow.
We were prepared for the likelihood that, once we dove in, there would be no turning back.
We’ll skip over all the technical tidbits about how we went about setting things up (easily) and how we’re currently incorporating Dropbox Business into our day-to-day (conveniently). Instead, we'll get straight to how it’s working out. The important thing here is that Dropbox for Business is good – really good.
After the week or so of tasking our machines and internet service (thank goodness we are on Cox’s fastest business plan), everything was pushed securely upstream from our machines to the cloud. We now work directly from our Dropbox folders, and every time we save a file, it quietly and quickly duplicates itself within Dropbox and makes it a breeze to then share any file, even directly from the iOS app.
A quick glance in the Admin Console tells us we’ve collectively synched just over 500GB. Considering we each get twice that amount of storage (10TB total), it's safe to assume that Dropbox Business will be the guardian of the entire 2TB catalog of digital files we've amassed over the years... with the exception of the numerous video drives that, for the time being, will remain backed up to other hard drives because they're just too big to move.
Our preliminary report from the "can't back out now" side of our 30-day Business trial is a very enthusiastic 20 thumbs-up. As we continue to create terabyte upon terabyte of something more, we have no fear moving forward with our head in the cloud and Dropbox Business in our workflow.