According to the Project Management Institute, “Project management is the use of specific knowledge, skills, tools and techniques to deliver something of
Project management software is a tool that helps you plan, manage and execute your projects in a disciplined way. Project management software is used by a wide range of companies to enable project planning, resource allocation and scheduling of activities. Till recent times, Project Management was thought to be just a hand-drawn concept following a set methodology. But now with Project Management software, a user or an organization can carry out all the steps of Project Management on a designated tool, usually customized to suit the requirements of the team/ project.
A Project is made up of a series of interrelated tasks each with its peculiarities and the use of project management software is inevitable, as it helps managers to analyze the interactions between the tasks and plan them efficiently, identifying the most advantageous paths for the team to follow during task execution.
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Project Management Software is essential to manage critical projects. Agile Project Management tools improve the productivity and efficiency of project teams.
John dreads his Friday evenings. It is that time of the week when he tries to track the progress of his team of thirty, spread out across the country, working on a mega project to migrate the company’s on-premise infrastructure to the cloud. He feels overwhelmed as he spends all weekend sifting through hundreds of emails, chat messages, spreadsheets, printouts, and even sticky notes to put together a coherent picture of where the team stands on the project front. Are they on track to finish setting up the cloud database by next Thursday? Is his team overworked (well, he certainly is!)? Will adding that extra replica exceeds their budget? Will he be able to spare a team member to work on that long-pending patch? With more questions than answers, John wonders about his performance and that of the team he manages. John’s boss has similar concerns about his team of managers. So does John’s boss’s boss and so on.
In companies such as John’s, the lack of visibility and inefficiencies get amplified as one goes higher up the chain, with errors falling through the cracks and unpleasant surprises always around the corner. The problem lies in
1. Outmoded project planning methods, archaic management practices, and sluggish organization culture, and
2. Poor tooling for effective management and collaboration. For organizations to be competent in the constantly evolving, dynamic marketplace of today, it is imperative for them to address both the aforementioned issues.
Organizations the world over have successfully tackled the former by moving away from rigid management practices and towards more flexible ones, such as those based on Agile Program Management principles. An agile organization is a company that puts people ahead of processes, promotes collaboration, values transparency, and adapts quickly to changes to stay relevant in an ever-changing marketplace. According to research published by McKinsey & Company, “…agile organizations have a 70 percent chance of being in the top quartile of organizational health, the best indicator of long-term performance”.
To address the second challenge of giving teeth to project management methodologies, organizations would be wise to invest in the right tools. Enterprise-class software with agile project management tools and capabilities, such as Digite’s SwiftEnterprise, can help large companies conveniently streamline their project management. With all the right features to manage a project through its entire lifecycle from concept to launch, such software can give a company and its people the reins to effectively manage and control their projects.
Here’s how organizations, big or small, with projects, budgets and workforces of varying sizes can reap the benefits of using the right project management software.
1. Working seamlessly from anywhere on the planet
2. Fostering a sense of Responsibility/ Accountability
3. Tracking Status made Easy
4. Helping Managers reduce Overburdening
5. Knowing the Risks and planning for them
6. Revitalizing productivity
7. One team, one spirit
“With great power comes great responsibility,” is an adage popularised by a certain, webbed superhero. If you have the power to do something, you are duty-bound to use it for the greater good. In the context of program management and agile methodologies, the same adage can be interpreted to mean that an empowered workforce will work responsibly. Companies will benefit by reflecting on how they can equip their workforce with the right processes and tools, and a safe, trusting environment to make them feel empowered and work towards the success of their projects.
