BPO Solutions

Retail landscape is constantly experiencing a tectonic shift in its business paradigm. In this age of information-overload, retailer managers are struggling hard to derive value out of the enormous data that is generated. One such pain area, giving a tough time to majority of accounts managers and CFOs within retail business landscape is invoice processing.

Today, retail stores gather and generate huge volume of invoice data from numerous sources, which includes both the traditional papers and digital formats. Due to such massive ‘data overload’ several account managers are finding it tough to create an efficient database which contains every record of the invoices.

Since, invoice processing consumes a lot of productive hours; it leaves no room for the accounts manager to focus core financial operations. Thus, often it faces a major setback.

 Why should retail stores outsource invoice processing service?  

Even though, retail stores face this data explosion, they still use traditional data management practices, i.e. carrying out the invoice processing activity in-house. This eventually results into a complete disorder. Chaotic and irrelevant invoice data entry apparently results into financial discrepancies and further leading to poor operational efficiency.

Since, importance of a well-organized and structured invoice records has been largely realized, many retailers are opting to outsource invoice processing to professional data entry service providers. In-house invoice processing might not turn out to be a wise decision, especially when your organization lacks proper infrastructure, expertise, experience and skills-set.

Offshore data processing companies are adept in dealing with various intricacies involving invoices, with utmost care. Moreover, they have the required expertise to identify any discrepancies and even eliminates any redundant content, if necessary.

Moreover, irrespective format in which the invoices data is captured/generated, data processing experts obtain business-critical information, through Optical Character Recognition - OCR and intelligent character recognition - ICR.

The extracted data value is then validated as per pre-defined guidelines; therefore, it leaves no room for any inaccuracies. Moreover, these adept service providers take up an ‘intelligent data entry’ approach where they pick up and key different data values for generic fields such as name, geographical area, date format contact details, and so on. Apparently, this mitigates problems rising owing to mixed-up entries or identical values.

 How invoice processing helps?  

  Extracting information from the header and listed items

  Monitoring cashing and handling process

  Keeping a tab on every transaction

  Receipts management for e-invoices

  Scrutinizing supplier invoice receipts

 Apart from the apparent benefits like cost-effectiveness and quality output, there are numerous other benefits that makes invoice processing outsourcing a feasible option:

  Assistance by experts - When you partner with an offshore invoice processing company to get your invoices processed, you get assistance by the experts who are aware of the intricacies and hence work accordingly. Moreover, through outsourcing, you can avail service from resourceful experts who provides you optimum return on your investment.

  Augmented performance - The process of invoice processing not just helps in managing your invoice data entry, but even eliminates slow pace at which the data is collected, processed, analyzed and stored. Moreover, since the overall performance is augmented, the chances of any further blunders, also reduces.

  No data breach - Data security has been one of the most pressing issues of the modern business world. And since, invoice data is sensitive, it is obvious to worry about data breach accounts, especially when you are handing over the information to a third party. However, when you hire invoice processing company, they have strong non-disclosure policies. This reduces the chances of any kind of data seepage.

  Zero errors - When your invoice processing gets managed by experts, they have that eye for detail to identify any missing value or entries. This eliminates any inconsistencies, thus resulting into error-free data-sets.

  Enables thorough analysis - Processed and structured invoice data improves data visualization. When you outsource invoice processing, they convert the information into easy to understand formats like table or charts, further augmenting data visualization. It is no secret that with better data visualization, the account manager/CFO can easily analyze monetary positions. They can easily access details like account receivables and account payables. This gives a fair idea about finances that are stuck up.

   Closure  

Retail account managers find outsourced invoice processing as one of the most feasible and cost-effective solutions that effectively addresses “information overload” and helps to leverage financial health.

In this age of information-overload, online retail industry has been experiencing an unprecedented rise in the volume of data. Today, online stores gather and capture enormous data, from multiple touch-points, making the warehouses bigger, but not necessarily better.

Since, (raw and random) business data has surged in volume; it has become a cumbersome task to dig out relevant information to achieve useful insights and a complete perspective of the market. As per an estimate, eCommerce giants like Amazon and eBay generate approximately 50TB data daily. With such massive set of information, analyzing which products were to be sold or which are more in demand, becomes one tedious job for the sales managers and the retail stores managers as well.

Since, this huge quantity of data requires thorough processing, which not being a core area of expertise for these eCommerce retail stores, it becomes cumbersome and time-consuming. Hence, it often gets ignored and the valuable data, eventually losses it value by being locked up in the silos.

Often ecommerce sales manager find themselves tangled into a labyrinth of unprocessed data, subsequently losing on many lucrative sales opportunity. Therefore, intervention of a professional data processing service provider, becomes essential.

These adept professionals collect and crunch the massive, random and unprocessed information into relevant, coherent, updated, and comprehensible information-sets. These data processing service providers, expert at data conversion as well, help you convert your scanned images to desired Text formats.

OCR conversion from & to PDF or Word – Scanned Barcode image files into readable product description format

XML conversion from & to CSV, Excel, XSD, HTML, PDF for the queries executed on servers for fetching relevant data points

Excel conversion from & to PDF, for data entry done in form of excel sheets maintained by customer touch points

PDF to Word, Excel, PowerPoint, for reports, feedbacks, suggestions and other such documents that are scanned to PDF can be converted for further utilization or data analytics.

This further enables the sales and marketing managers to immediately respond to the varying purchasing preferences of the online buyers, devise effective strategies and understand market trends.

Data processing for eCommerce giants – Deriving valuable insights from unstructured information

Deriving data can become overwhelming, especially when the data-sets are all shattered, random and unprocessed. Data processing expert picks up relevant information, process it and convert it into easy-to-understand formats like table or charts. This makes it quicker and simpler for the online sellers to catch the pulse of the market. Moreover, it even proves helpful:

1. Enables personalized marketing

In an industry where customer sentiments play a very decisive role, taking a data-driven approach becomes imperative. Ecommerce giants can utilize the processed data to analyze customer preferences, further making it convenient for them to give product recommendations.

Whenever a registered user logs in to their favorite online store, they see product recommendations. This is displayed based on their browsing history or their previous purchases and even what they constantly searched for on the site. This is a common occurrence on big eCommerce platforms. Interestingly, it is observed that personalized experience; eventually stimulates customer to buy more.

2. Enables to stay focused

Ecommerce big-wigs like Amazon, generally gather extremely massive volume of data, per second. Given the rate with which the data is captured it is apparent to lose focus on which data can and should be used, and of course purpose of gathering it.

Since, several big players in the online retail industry find it overwhelming to handle the continuous data influx, they often overlook it, resulting into several missed out opportunities. Professional data processing plays a very strategic role, here. They are proficient in gathering data, dig out relevant and latest information from the tons of gathered data.

In addition to this, they crunch massive rows of data and transform it into easy-to-comprehend formats as mentioned above. Any market-related data can be easily retrieved and used to derive actionable insights for well-informed business decision. Additionally, if you hire data processing experts, they will ensure that you stay regularly updated and relevant in the continually changing market.

3. Leverage data to bring in innovation

Let us take an instance from Amazon, considered to be one of the most successful eCommerce companies today. It sells almost anything and everything. The reason behind its rise is often attributed to create optimum value out of the data. Following its footsteps, eCommerce giants are now approaching data processing professionals to leverage data and bring in more innovation.

Conclusion:

Information, when presented in easy to comprehend charts and dashboards, enables well-informed decision-making, helping sales managers to turn challenges into opportunities.

World is experiencing the effects of digital disruption and, Business Process Outsourcing industry is no exception to it. It’s no longer possible to separate “the technology” from “the business.” BPOs are witnessing the exceptional change in their journey from mere means of cost improvement and efficiencies to being innovative Data entry service providers or Data processing partners. They are expected to be equipped with delivery experience, project and account management skills, executional capabilities, market understanding & adaptability, and scalability to match the pace of their clients.

The rising need of labor costs in, the banking & financial, healthcare & insurance sectors, accuracy in the transportation & logistics and travel & hospitality sectors, efficiency in telecommunications, retail, & life science, and the flexibility in energy & utilities and media & publishing sectors; have helped BPO services grow, gloriously.

Offshoring, contracting the operations and responsibilities of specific business functions to a company based in another country, has been a roller coaster ride for both, clients and data entry service providers. These offshore outsourcing companies provide services for back office activities, administration, finance and accounting, human resources, payment services, logistics and distribution, customer support, etc.

Of all the document outsourcing services; outsourcing of data entry services to a third-party service provider, is anticipated to expand at a single-digit CAGR over the next five years. Document processing service providers are experts at data entry, data conversion, forms and check processing, data formatting and cleansing, and many more. They convert typed and handwritten text into paper-based electronic documents by using intelligent character recognition (ICR), data entry techniques, and optical character recognition (OCR).

The nature and focus of engagements between enterprise buyers, service providers and BPO consultants is changing big time. Digital and cognitive tools derived from accessible and actionable data with help of data processing is empowering the digital disruption further.

We need to understand what the C-suite is looking for, from their BPO relationships in this new age of digital disruption is transformation. The sad part is that the BPO industry has been in existence since more than two decades now, and even with so much of evolution, particularly in the business process outsourcing, there are enterprises which are entangled in some basic queries like:

Why should I outsource data entry?

Where to outsource data entry services?

How can I find a globally reputed and reliable data entry services provider?

Who are the best outsourced data entry providers?

What is the best online/ offline data entry services providing company in the world?

Large US based corporations initiated the trend of BPO, driven by the potential cost savings offered by the offshore locations. This was then considerably followed by UK, Australia and Middle-East. They have moved significant portions of their business processes to India in the last decade. Western Europe, the U.S., and Asia Pacific are the key regions for the growth of the document outsourcing processing market.

The document outsourcing services market is projected to reach a valuation of around US$ 300 Billion by 2020. As discussed before, the focus of clients to decrease the operational costs will be the key driver for the growth of this market in these regions.

Though continental companies are slower at adapting the trend, first movers across North America and Europe are already experiencing the fulfillment of more promises that have enhanced their value proposition. Competing in the global economy and dealing with strong EURO, European firms need to have more scalable and competitive outsourcing partners. Cost reduction and organizational agility are on the wish list for all Europe based companies. Availability of skilled resources is increasingly becoming an issue in Europe in several segments including Data Entry.

The market of small and mid-size businesses seems to grow really fast. Enterprises with approx. revenue of 30 billion euros, though had created captive centers offshore, have now moved to outsourcing due to investment challenges and realizing that they are not equipped to offer long term value proposition to their offshore staff. Smaller international companies are the ones with poorer options to start as captive, and need to outsource, adhering to constant cost reduction and increased scalability to tap global opportunities.

The days where clients ranted endlessly about failed promises and absent innovation, for which they never paid anything to outsourcing service providers in the first place itself, are over-long back. Today is the time where offshore companies, your outsourcing service providers, are the partners who bring in change to contribute to your broader business agenda. The time has come where even the clients to these data entry services, should accept that they need to change first, before blaming their woes onto their data service providers. Clients to these service providers are required to change the way they behave, they need to give a thought as to how should they adopt measures to start writing off their legacy processes and technologies.

We, at Hi-Tech BPO Services, as outsourcing service providers are looking up to the c-suite for collaborative engagement and vision, but are they ready for it. What is it that is required to address this shift from legacy to innovative disruption? How significant will be the impact to overall business objectives – your and ours? Adopting a mindset to change today (not tomorrow), is where everything must start. You can reinvent your business with the right kind of data entry service provider.

Business landscape has become extremely complex. Today, there is an unprecedented rise in the volume and velocity of data. Apart from the traditionally data-driven industries like bank or insurance agency, even non-conventional businesses like logistics and transportation are also harnessing the power of business-data to unlock market insights.

While in past, operations managers, logistics & supply chain professionals or logistics coordinators, used to rely heavily on the data captured by simple routing or item-tracking devices, the advent of modern technology has caused a major shift in the industry.

Nowadays, a logistics companies captures and collects enormous amount of data from various sources. This includes traditional paper-based documents, along with information captured by modern device like RIFD, on-board sensors, AIDC, barcode scanners and many more. Since, the data is captured randomly and from different sources, it is likely to be unstructured and incoherent, making no sense at all. Therefore, it becomes important that this information is collected and processed regularly to extract valuable market insights and gain a 360 degree view of the prevalent trends.

Though, Warehouse & Logistics Managers and Logistics Coordinators have realized the importance of well-structured data-sets, it is quite sad that most of them fail to incorporate organized data, thus losing out on lucrative opportunities, as well. The rate at which the data is generated and captured, daily a new set of information gets added every few seconds. Lack of innovative data management practices often becomes a major hurdle which apparently results into underutilized information and insights getting buried deep inside silos.

It is here that a logistic company can rope in a professional data processing solution provider and get a broader perspective of the current market situation and other ground-realities. Equipped with the knowledge, logistics agencies can improve their business operations, mitigate (unnecessary) expenditures, augment their services and even leverage their profit margins.

Since, competition within the logistic space has become fiercer, operations is becoming complicated. It is important to have a panoramic view of the market, in order to survive and achieve an edge. With processed data, Warehouse Operations Managers can easily pull out the information and gain instant insights from the easy-to-access format such as graphs and charts.

In addition to this, with such deep insights, they can even optimize capital expenditure or CAPEX and operating expenditure or OPEX, improve service reliability and mitigate the risks. Besides, with augmented fleet performance, logistics companies can shrink the operational expenses, optimize delivery speed, and even enrich customer experience.

Furthermore, organized data-sets can also feed partner organizations like details about various production and distribution centers. This in turn helps them to get deep insights on transportation processes, and thus can make timely updates in the expected timeframes, based on the varying data values.

Enhanced asset management – Asset management forms an integral part of logistic operations. Transportation & Logistics companies require a complete overview of their fleet on real time basis. Updated and structured data and information, further ensures that goods are delivered on schedule and the package is not damaged, during the shipping process.

Moreover, comprehensive asset management even helps in monitoring important data, like total fuel consumption, traffic flow, peak hours, and average speed. This further ensures that the predicted delivery and shipment time tables are instantly adjusted based on changing information. This data monitoring, further enables companies to keep a track of overall health and performance report of various equipment and vehicles, within the fleet.

Invoice processing, forms processing, document archiving, OCR scanning and many more is what a data processing services provider helps you as a part of their document management services. They capture instrument data on your behalf, to help you in determining the operational efficiency and eliminate irregularities. By immediately identifying the missing or disparate data values, operations managers, further can determine the exact time of maintenance for the vehicle or equipment.

Therefore, in the wake of current scenario, it has become imperative to get equipped with accurate, updated and coherent data. This information helps you cruise through smoothly. A professional data processing service provider equips transport and Logistics Company, with relevant, updated and easy-to-consume information, providing valuable insights about the current market dynamics.

Recently, ‘The New York Times’ got their archived material published in form of eBooks. They partnered with eBook conversion service providers to publish their original “long-form” content “Here’s the Deal: How Washington Can Solve the Deficit” and “Spur Growth” by columnist David Leonhard, as an electronic book.

Byliner managed to across the magic figure of 1m singles last year. This made several print media houses, like New York Times, to tap into this rapidly growing market. Given the abundance of material newspapers are having, thoughtfully created eBooks could become the fastest and easiest way to turn internet readers to their advantage.

Publication industry is experiencing a fundamental shift while from being predominately paper-bound to digitalization.  Emergence of eBooks or electronic books is considered to be second milestone for publication industry after Gutenberg invented the printing press, back in the 15th Century. In fact, with more advanced technologies and smart devices coming into the market, popularity and demand for eBooks has grown manifold.  

Furthermore, if the experts are to be believed the e-reader penetration will increase to 12.83% by 2020, as compared to 10.26% in 2016.

With the popularity of eBooks touching the skies, publishers and authors are struggling to stay afloat and maintain reader loyalty by adopting eBook conversion. It is one of those crucial steps to reach out to a wider array of tech-savvy & modern-day readers, and get a niche in the market.

EBooks enable one to store abundant books/journals/magazines in a compact device. This benefits avid readers to get their daily dose of reading everywhere and anywhere, even while on a go. This perhaps is a very strong reason behind rising popularity of electronic books.   Besides, every word whether on a paper or in digital format, right from research papers to novels and journals to newspapers & magazines can be easily read using a Smart phone or an eBook reader.  

Can Newspapers/magazines capitalize on their archives with eBook conversion?

With increasing internet users, several publication houses have suffered a major backlash. People prefer online news sites and hence; there is a substantial drop in the circulation of physical newspapers. However, keeping pace with the time, industry should adopt more innovative solutions, where print media has placed faith in eBooks.

How does eBook conversion services provider actually help?

eBook conversion services comprise of modifying files from different physical sources into electronic files or fondly called digital files to ensure better visualization for readers. So it can be a book, newspaper, journal or research paper, eBook conversion enriches the content and makes it more appealing, easy-to-read. Also, modification of physical information involves scanning of handwritten documents and images, enhancement of text, proof reading and editing.  Further, based on specific requirements; many eBook conversion companies provide an array of options. They convert the printed material in different formats like HTML, XML, PDF, and many more.

Besides, having the archives/ books converted in any of the above mentioned formats, many companies also opt for creating electronic books using ePUB or e-publication conversion services. This ePUB conversion makes books/journals more interactive and thus extremely eye-catchy, and easy-to-read. It allows the reader to bookmark a page, add any extra notes and even highlight any important parts within the content. Also, it gives an experience that is much better than reading a traditional paperback book. In addition to this, electronic books even allow users to locate phrases or important facts with its quick search command. With eBooks, poor readability is never an issue, readers just have to zoom in and zoom out to increase/decrease the font sizes.  

Conclusion

As more readers are migrating to new digital devices, EBook sales have soared up. The estimated 13% growth in sales between 2013 and 2018 is also expected to enhance the revenues. Moreover; within the same period, speculated revenues from eBook sales in US alone will increase by more than $4 billion, and touching $8.7 billion by the end of 2018.

These figures clearly indicate that digital devices and e-reading will one day capture the market big time. To stay afloat and survive in the market, Media Agencies, Publishing houses, Newspapers, Book Publishers, Magazines, Journals, Directory Publishing and all the stakeholders, need to embrace innovation with open arms. E-book conversion is the way to capitalize your printed material.

With business sphere getting highly data-driven, enterprises are striving to effectively address data entry requirements. Data entry and data processing, being long term and ongoing processes, requires dedicated efforts, adequate man-hours and continuous availability of human resources.

Since, in-house data entry and processing might not always be viable for enterprises to set-up a separate infrastructure or hire dedicated resources, many companies outsource data entry requirements. These data entry service providers are equipped with efficient and enabled data entry professionals, possess execution capabilities & project delivery experience, and account management skills backed up with adaptability and sociability.

Why outsource data entry services?

Data entry is not core activity for many businesses, and hence most of them does not find it feasible to invest huge amount in setting up infrastructure, getting technologically advanced systems or hire experienced resources. Therefore, they outsource data entry related tasks to professional data entry service providers.

Moreover, since the in-house resources can be utilized to carry out core activities, which can directly and positively impact business growth, sales figure and overall profitability.

Most of the outsourcing companies are equipped numerous automated and modern tools which helps data entry operators and eliminates repetitive keystrokes. In addition to this, for a quick and quality deliverance many agencies has stringent quality check procedure as well.

Different types of data entry services

Data entry requirements vary according to the industry, and therefore, before you start the hunt for a reputed data entry outsourcing company, ensure it matches your business goals and objectives. For an instance – In the healthcare industry the emphasis is always on medical bills, pharmacy invoices and insurance claims processing.

Let’s check out on some of the data entry projects that are always outsource to professional data entry service providers:

Bills and invoice processing can prove to very useful for industries like retail, logistics, real-estate, etc. In fact, many outsourcing companies provide ancillary accounting functions like accounts payable and receivable and link it with bills and invoice processing. This gives a complete picture of the finances and even ensures smooth capital flow.

Check and rebate processing – Almost every outsourced company has a strong non-disclosure policies and encryption systems to ensure complete data safety. Therefore; banks, financial institutions and credit card companies these days, entrust check and rebate processing companies with the assurance that their data will be fully-protected.

Internet research for creating database – Foundation of smooth business operation is a well-structured database. Internet research is where operators gather information from specific client-selected sites and provide the resulting data to the client in whatever format they require. This helps in retrieving data and reports at any time, and can be applied business-critical decisions. Outsourced companies take all the raw data, enter it in systematic & customized data format, and update it regularly, and present it in easy to understand charts, graphs and reports.

Data cleansing is one of those important tasks which should be outsourced without any delays. It involves changing, updating and removing incorrect, redundant or wrongly entered data. This bad data might have crept in at some point of time in the database, creating severe consequences. However, when the database is cleansed, you are sure that cleansing the bad data will help the good data to show expected results.

Document/form data entry usually includes printed and handwritten data. Data entry professional put the information from these hard-copies into formats which further facilitates easy report generation. Most outsourcing companies especially if they are offshore will enter incremental data uploaded by you at the end of day and have the reports ready the next day morning, taking advantage of difference in the time zone.

Ecommerce product data entry irrespective whether you are an established company doing business online, or a planning to get into the eCommerce space. Using catalogs for product display is important for informing customers about your products and bringing in direct sales. Effective online catalog lets you categorize your products and allows for product descriptions and photos, thus helping you maximize your eCommerce store’s effectiveness. Catalog data entry, Catalog conversion, and data processing services from catalog processing professionals can take your paper brochures, product catalogs, etc. and enter the information into an online catalog. They also can place the products in the right categories / sub-categories and display your product pictures alongside, aesthetically.

BIB number entry or BIB keyword entry service is customized for fun runs to large-participation triathlons, marathons, cycling events, equestrians, bike racing, motor racing – any event where competitors wear identification numbers. Photo sales of participants in sports events are an increasingly important revenue earner for photography companies and individual photographers too. To maximize the sale, accurate identification of participants is very important.

Most of the outsourcing data entry companies cater to the various data entry and processing requirements. These companies have the required resources and sophisticated technologies, which further enables them to deliver flawless data entry solutions. Moreover, they use File Transfer Protocol (FTP) for file exchange, in turn guaranteeing data security.

Technology and globalization intersect at a positive note and that has changed the way businesses are done. This has also created new business avenues and opportunities for Business Process Outsourcing industry in the international marketplace.

The BPO – Business Process Outsourcing trend is accelerating, and now has become a subset of outsourcing, that commonly involved the contracting of the operations and responsibilities of a specific business process to a third party service provider.

Though, BPO is stereotypically categorized into back office outsourcing, it successfully includes internal business functions like HR, Finance and Accounting, and Front office outsourcing for customer related services such as contact centers. Apart from these, several outsourcing segments within the global industry include business services, energy, technology, healthcare and pharmaceuticals, retail, travel and transport, and telecom and media.

The best outsourcing providers took up challenges and mitigated the involved risks, by addressing the concerns these clients had about placing their work offshore, with help of their innovative project management strategies. No wonder, revenue of the global outsourced services industry has steadily increased from $45 billion in 2000 to $100 billion in 2012 and $28.5 billion in 2014 announcing India to be the best country for offshoring, when its financial attractiveness, skills and availability of its people, and its business environment were considered together.

Not to hide the push back from several offshore consumers about the poor services at a few international call centers, one thing is for sure that more a company is willing to think globally, they open new avenues for greater and sustainable profits. Outsourcing service providers offer highly skilled, educated, cost effective workforce. However, several organizations are still apprehensive, due to aforesaid reasons, about having people from thousands of miles away support some of their critical business functions.

All said and done, it is a healthy partnership between businesses and outsourcing Service providers, with its roots and penetration way back to the inception of successful business mantras. However; market dynamics pose new challenges to this partnership very often, and one of such challenge is what I wish to discuss here in this article.

Companies and organizations in market for at least 4-5 years now; are well aware that a lot of businesses face doom as a result of conflicts between owners and the outsourcing service providers. By the time they realize that things are not moving smoothly as anticipated between them, they have reached a stage where they can’t work together and hence part ways.

Being a part of the Outsourcing industry for more than 15 years now, I have seen clients taking their outsourcing service providers for granted, making them feel uncomfortable very often. This leads to nowhere, except bitterness in the relationship and finally the unexpected happens, the partnership breaks. Some of you might have experienced this and will be able to co-relate well to this situation. And for other fortunate ones, this piece of advice might work to their advantage – and a caution as well.

If I put it honestly, there merely is no difference in maintaining a business partnership and a marriage. Both of them need the highest level of commitment, while keeping a tab on each other’s ego and dignity. This implies that you opt for the right kind of Outsourcing Service Partner in the first place itself, but more importantly you should be in charge of your ego – if you want the partnership to succeed.

Let me share some points to make it crystal clear for one and all. I would request you all to share your views in the comments section, i.e. if you feel like adding something more to this article.

1. Expectation setting – it is mandatory

My outsourcing experience says that, people dedicated to their startups feel really proud by overdoing things like over committing to clients, working overtime, over imagining and expecting unrealistic results, and so on so forth. Accordingly, these type of clients end up over expecting the same from their outsourcing service partners as well; and trust me this is where real problems start. Quote me when I say it’s a sheer thoughtless stand to disturb your Outsourcing service provider’s schedules and arrangements, because ultimately you start expecting them as well to put in those “not so required extra efforts”, just because you have been overdoing it.

Typical grudges:

• “If I can work for more than 12 hours a day – why can’t the BPO team do so?” • “If I am ignoring my priorities – why can’t they and their teams work extra hours?”

If you ever get on to this thought process about your outsourcing service provider, just shirk out these thoughts immediately – else the partnership may not sustain.

2. Respect their opinion, they are your innovative partners

For instance one of your processes is being managed by your outsourcing partner for more than 2-4 years now. It might be one of the processes from your routine operations, however, they are the ones who have the insight to guide you to process improvements that lead to enhanced operational efficiency and customer satisfaction in a cost effective manner. Don’t forget that it is their core competency.Respect your outsourcing partner and their opinions as they know your process in and out, at times, better than you. Don’t take into consideration their opinions and you probably will never be in a position to win over your innovative outsourcing partner.

Needless to explain the gravity of a scenario where you hurt someone’s self-respect, that leads to an unpleasant situation. Every organization has high and low phases, and they need some time to recuperate from their low phase. Respect their independence and priorities, as much as yours, while they consciously ensure to be responsive to all the SLs – Service Levels, agreed upon with your organization.

It is normal for you as a businessman to feel good when things are falling in place; however, maintaining your cool in not so favorable situations is the litmus test for you. It’s really important to maintain your cool and tide situations out at the earliest.

Being one of those “TRUE BLUE” businessmen, you very well know the difference between “Difference of opinion and “ignoring someone’s opinion by disrespecting them’.

3. Transparency and integrity go hand in hand

Be transparent with your outsourcing service provider, it is absolutely important, to build integrity, trust and positive attitude. Tell me honestly, would you like your partner providing you with convoluted facts or agendas? So it is more than important for you to show them the real picture, especially when things are not moving in the correct direction, not to demoralize them – but to reach out to facts and figures to face and resolve the challenge. You can go a step ahead and allow them to decide based on what they have observed as “Process Specialists”, after all your processes are their core competencies.

Hiding secrets for long is practically impossible, and the damage that it makes is lot more severe when discovered suddenly or by someone else. Be transparent, it will help you overcome internal challenges and opens up new and profitable avenues of managing your operations.

4. Know your responsibilities

In not so favorable times the easiest way is to blame the other team for whatever has gone wrong, but really tough to accept the blame ourselves. And believe me or not, the reason for this problem is one’s ego, which very often is the inception of an end to a successful partnership.

Such situations are common these days in this dynamic market, and hence self-control is the best thing one can possess. It’s more than important that you remain calm, analyze things and reach a conclusion. Whoever may be the responsible party, for a particular loss, either of the side, should ensure not to hurt feelings of the opposite in that burst of anger, but convey the message appropriately and assertively in a positive and polite tone.

5. Let your internal matters be really INTERNAL

Have you seen married couples fighting over small issues, and then making things grow ugly by involving their parents and best friends, while looking out for a solution? This is one of those perfect recipes to turn small arguments into big fights, and finally the partnership comes to a sour end. Similarly clients and outsourcing partners also tend to ruin things by involving friends in the name of so called “second opinion” or “expert or consultant advice”. This has proved to be a disastrous approach numerous times when others get involved in your fights, situations often turn for the worse when a single bad suggestion is proffered and accepted.

So, clients and their outsourcing partners, need to mature to a level where then can resolve the clashes themselves; without involving any outsiders – unless it is a dire necessity! Also, try not to argue or share crude feedback on the production floor in front of the team members, it leaves a very bad impression, instead let the stakeholders discuss it out in a mutually agreeable manner.

6. Your business is important for them as their business

If your business is the most important thing for you, so it must be the same for your outsourcing service provider as well. But one thing that all need to realize is, for them your business is their business – their bread and butter.Your business grows their business too.

So why not be a bit considerate about their core competencies and business priorities? See it is very clear, if you support your business partner with the same zeal that you expect for yourself from them, you win their trust, and eventually, they will be more than happy to bring in that value proposition to your business – that certainly will help you grow your business.

If they continue providing services out of compulsion, forget about integrity, opinions for process improvements and any sort of value propositions for your business.

For all your in house processes, these Outsourcing Service Providers are the experts equipped with skilled workforce with deep domain expertise, may it be BPO Services, Software development Services, Architectural – Engineering and Construction services, or Engineering solution providers; give them loads of good reasons to stay with you, and they will never leave you for sure.

Goodness of your heart and their trust in you and your leadership, are the key differentiators that make your outsourcing service provider to become the Innovative partner to your vision.

To conclude:

As a business owner your image is of an iron man– both personally and professionally. You have those killer instincts and an exceptional ability to manage business challenges is what people admire you for. So why not put all this together and evolve as one of those best business partners? Start acknowledging your innovative outsourcing business partner for the smallest of their initiatives or good work. All great relationships in life have one thing in common – respect for others.

I am hopeful of you handling the relationship with your outsourcing partner well, I wish you all the luck and success in your business and life.

So now, if you are reading this line, you have come a long way with this article and hence I request you to please feel free to comment below – if you agree or disagree or would want to add some of your thoughts – that are distinct.

Are perennially plummeting circulations/subscriptions giving you a though time? Is the emergence of new set of content aggregators posing a challenge for your publication? Have you figured out how to address the short-attention span of Gen-Y readers? – These are some of the blazing issues affecting publication industry, and believe it or not, they are the tip of the ice-berg!

For years, publication industry was considered to be a non-competitive domain. However, now things have changed drastically. The publication industry, be it traditional newspapers or new-age e-magazines, is now greatly relying on data processing.

Fierce competition and rapidly changing technological landscape has presented a new set of challenges for publication industry. Data-driven decision-making has become the key to success for publishers and that’s precisely why, publication houses are rapidly embracing data processing and analytics. Professional data scientists process and simplify fragmented & incoherent information collected from various random sources, making it more organized and coherent. Analysis of this data helps in creating insightful and actionable predictive models for better decision-making.

How data analytics services can turn the tables?

Data processing professionals examine the raw information thoroughly and convert it into useful insights. They do this by capturing & crunching the massive data to extract and segregate effective information, giving you a clear perspective for better decision-making.

To get a better understanding, let us see an example. Circulation of your magazine is dropping drastically. Now, you want to look into various aspects that led to plummeted circulations and devise a strategy to boost up your sales.

• You gather relevant data from various platforms, but is it enough?

• Does this data give you a 360 degree view?

Certainly not, as the data that you gathered might be unorganized and extremely incoherent, resulting into a very vague picture. This definitely leads your business nowhere and affects your decision-making!

Instead of relying on raw data that you gathered, partner with a data processing company. Data processing experts process the very basic and incoherent information, to make it easy to understand and derive sufficient business insights out of it.

The data presented to you after processing is in easy-to-comprehend formats like charts or tables, thus providing you with a clear perspective about the readers’ preference or current market trends that are affecting your circulation. With this knowledge, you can take effective steps and give a thrust to your reducing circulations.

Moreover, when data is processed and analyzed, you can gain considerable insight into your market segment and predict the future trends to leverage your business growth.

Also, you can easily identify your target audience, addressing their unique preferences. This way you can retain your existing and loyal audience/readers. Data processing does not simply help you stay strong in the competition; it even helps you to expand your business. You can also easily catch the nerve of readers, belonging to a particular region and thus design effective content strategies. Tracking region wise trends helps you create a strong presence amongst your readers.

Data processing and analytics make a publication stay strong amid cut-throat competition with insightful data like readers’ preferences and current trends.

The recent Photoshop debacle of Victoria’s Secret model raised many questions on image enhancement and retouching used for models! Since, the advent of various advanced technologies, digital enhancement has found a place in various business domains, especially in the fashion industry. However; over a period of time, it has come under fire for portraying (and promoting) unreal and unhealthy body images.

Image retouching is a highly debatable topic where some feel it is absolutely fine for magazines whether fashion or beauty related to have photo shopped images, while some are totally against this practice of altering the reality. And with numerous such instances where photo enhancement has gone over-board resulting into oddly-proportionate body parts (like a Barbie Doll!) has caught the attention.

One should know that image enhancement and retouching in Fashion industry is a double-edged razor!

It has always faced harsh criticism but, you cannot ignore its usefulness in fashion industry. A fashion photographer encounters numerous problems while taking that perfect shot! Sometimes, bad lighting ruins outdoor photo-shoot session. They might have to deal with the menace of photo bombing. If everything goes well, fine details like flying hair, threads, unwanted shadows or red-eye takes away all the charm from image.

A camera, no matter how proficient and advance, does not guarantee completely flawless results. A professional photographer has to frequently deal with these crucial problems while meeting the deadlines. In such situations, having another photo-shoot is certainly unfeasible an option.

No need to trash the images, instead get it retouched!

Photo enhancement and retouching circumvent the issues that you might come across while trying to capture the shot. The images which become blur or dull due to bad lighting can be fixed and converted into high-definition photos and then can be used on any media – print and electronic, alike. Moreover, it is not just limited to removing noises or correcting the color contrast. Image

enhancement professionals can and certainly give a more glamorous touch to your models. The model may be having a bad hair day or acne popped up right before the shoot and you cannot postpone or delay the shoot. Though, make-up fixes it up, perfection gets amiss. A photo retouching expert, not only fixes it up, but even adds perfection to it. The fly-by hair or acne on the model’s face gets masked, without making any noticeable difference on the skin-tone. Red-eye is the most annoying thing that gives a very horror-movie like feel to image, and photo editing makes this red-eye effect disappear, as if it was never there!

Photo bombing has become another menace that bothers fashion photographers. While on an outdoor shoot, an animal, an unwanted object or even some human, inadvertently photo bombs at the very moment, you capture the image. Getting the exact shot again might not be viable, but editing the image is. The professionals mask these photo bombers, making them disappear! Often fine creases on the clothes or skin pigmentations become visible, playing a spoil-sport. A photo retouching professional, not just remove these blemishes, but also accentuates the facial feature making them more attractive, yet very real.

Just the right amount of image retouching may work wonders!

It retains originality and gives the photo a very realistic touch; thus making your model look more human and not like a doll manufactured in some factory.

We are rapidly moving towards a paper-free world! With numerous sophisticated gadgets and technologies engulfing the world and our daily activities; various conventional tools and methods are on the verge of extinction. In fact, with technological evolution at its zenith; traditional paper-culture is now becoming obsolete.

One of the major reasons for this enormous popularity of paper-less culture can and should be typically attributed to effective data processing abilities. These days any form of hard-bound data can be converted into various electronic formats effortlessly yet effectively.

With paper-culture bidding a final farewell; along with an advent of devices like Kindle, Nook, iPad, etc.; converting data from manuscripts or printed books into electronic formats has nowadays become quite common and hence gained immense popularity among publishers, worldwide. Since, digitized books are very easy to carry as compared to those bulky bundles of printed books; more and more people prefer these palm sized devices. Whilst, eBooks are becoming a craze among tech savvy book lovers, it has become quite a challenging and daunting task for many publishers to digitize their books and reach out to this emerging section of readers.

The journey of books to e-books becomes smoother and effective when, along with emerging trends, older forms of literature are made available to readers and it is here that data processing hand holds publishers. While new books are directly available on various digital media; there is a great need to make the already existing massive collection of older literature available to modern readers.

How Data Processing helps Your Publication Company?

Cost-Effective Solution:

Going by traditional methods of book publishing; a publisher spends huge amount of money on the overheads. These include building infrastructure, salaries and expenses incurred on publishing books. As a matter of fact, this is one of the most evident reasons why publishing companies, these days hardly prefer just “publishing”. However, easy availability of digital publishing and data processing solutions, publishing companies have successfully cut down on their overheads dramatically, which allowed them to engage in more of publishing tasks – and that too without making those huge investments.

Greater Accessibility:

With mobile inclination gripping this generation, immense popularity of electronic books made its distribution widespread among various digital formats and platforms. Getting equipped with data processing solutions certainly gave a boost in extending the reach of eBooks to a huge audience. In fact, going with the trend, a lot of publishers have turned to data processors in order to get their on-paper data converted into various digital forms to reach out huge numbers of audiences across the world with help of best and reliable ePublishing company.

Well-Optimized eBooks Search Engine:

Since the content in digital formats can be easily optimized for popular search engines; your reader can conveniently find the content, just by narrowing down the options or aiming for a particular genre. It becomes more like “one stop solution” and so it is no surprise that increasing number of authors and publishers alike are largely relying on search engines to generate traffic for works. No doubts that growing number of electronic books because of data processing solutions will prove to be a boon for publication industry.

The day is near when ecommerce portals will completely take over the conventional brick-and-mortar stores!

You get everything from groceries to electronics on these virtual stores; in fact online purchasing has become a very 21st Century phenomena. Since, the number of ecommerce sites is swelling; the competition too is getting fiercer you need to have things in place to make it appealing to a customer’s buying instincts. Several factors go into making ecommerce stores a success, and one of them is clear, attractive and high-definition images.

They say “A picture is worth a thousand words”. This concept definitely stands true when it comes to eCommerce stores. Since, visiting customers cannot use their sense of touch or smell to judge the product; they have to simply rely on their visual sense while purchasing. So, when these potential customers stop by your store; you must treat them with clear, attractive and well-edited photos; compelling them to pick up an item.

In other words, Product images are not just a visually-tempting addition to the store; they are in fact a requisite to ensure success of your online store. Professional image editing and retouching for eCommerce sites help you in form of traffic-generating element for your store.

How does image retouching and editing help your eCommerce store? We have noted some amazing solutions image editors and re-touchers offer to give an appealing look to your product images.

Image Cropping and Re-sizing:

Since customers select the product simply by looking at it, you need to give them that perfect view. For which the image needs to be cropped and resized to suit various angles. This has to be in thumbnail, normal and zoom view for getting better perspective. Additionally, any unwanted objects, borders or blank spaces needs to be removed from the images; so the shoppers can intently focus on the product.

Noise Reduction:

Too grainy images can make the image look very blur or unclear; product image specialist eliminates extra luminance and color noise; so that you can have a clear and better view of the item.

Background Removal:

An unclear image background acts as a major distracting force making the buyer not focus on the key object. Professional image editor removes such distracting backgrounds, and replaces it with a clear background without affecting picture quality.

Color Correction:

They adjust color, contrast and brightness of the photos making them look more vibrant and lively; thus highly appealing to the visual sense of the buyers.

Photo Retouching:

It leaves an ever lasting impact on your visitors; when the true essence of the image is brought by removing unnecessary lens glare, spots, blemishes and scratches from it.

Watermark Removal:

Want to stop unauthorized use for your image? Put your logo or watermark; in fact why dont you go for professional image editors; they will do this with ease. With well-edited and high-definition product images, you can not only make the store more persuasive; but even build a successful brand image and gain a competitive advantage in the market.

Successful business is all about amalgamation of numerous processes. These operations are closely inter-linked and a single mistake can raise the flag at the right moment. The only thing that helps in maintaining a healthy operational structure of the company is well-maintained and researched database. In this information-obsessed world, it forms the backbone of any operation. Therefore; a lot of organizations gradually have realized the need to have a well-kept database.

But not to forget that Data processing is a difficult, yet a very critical task that requires excellent data gathering, analyzing and processing skills. Gathering data from various sources, especially when there is an abundance of it on the internet, then putting it in proper format, is a super-duper time-consuming and challenging task. It is here that outsourcing data processing comes to the rescue!

Outsourcing has become the success-mantra of our times – Though shrouded with criticism and controversies; it has definitely proved to be a path-changer. Data processing is an enormous thing – It involves a lot of segments like form processing, survey processing, credit card processing, so on and so forth. With such numerous branches and sub-branches; outsourcing becomes your rescue ranger!

It not only helps in cutting down the operating and management costs to a great extent (close to 60%), but also allows you to channelize your time, energy and money on other core areas which often gets neglected. Apart from saving around your revenues, there are several not-so-known benefits that outsourcing data and information processing has to offer.

Large Volume of Data Processing Will no longer be a Dreadful Task Processing large volume of data is indeed a nightmare of many organizations – It not only takes days and days of valuable man-hours, but also energy resources (electricity, of course).

However, you can mitigate this burden, by outsourcing it to a more professional company who have a knack to process massive database. These companies have a pool of dedicated human resource which can process data; no matter how huge and huge it is. This way, you can, well, save the priceless man-hours and also cut down on the infrastructure cost. And efficiently processed data will add to cherry to the cake!

Get the Processed Data in Whichever Format You Desire!

The raw data you receive might be in various formats – It can be on paper, in form of images, scanners or forms. It takes a lot of time to extract and then process it in the desired format. You might also not have the technical resources at your disposal.

Here comes the Data Processing into picture – when outsourced, these companies offers all the technical resources and expertise to capture data from any kinds of input formats and get it in the format you want.

Streamlined and Consistent Data is Something, You Cannot Ignore! As mentioned in the above point; raw data comes in all form – This makes it extremely difficult to maintain consistency.

An expert company will help you to get the all the pieces of data into place! The data and information, once processed is presented in form of illustrated and elaborate tables, graphs and charts, giving it a coherency. In fact, such informative representation helps you in getting a bird’s eye view of the thing, offering sufficient details.

Moreover, unstructured data from the web extraction gets streamlined and more structured in form of spreadsheets and databases; hence, the end result is extremely streamlined and uniform information.

Outsourcing to data processing will not only save money, energy and time; it also gives you that world-class quality giving you a competitive edge in the market.

Having entered into an information driven era; industrial dynamics have undergone a tremendous change – There is no place for any sort of irrelevant, erroneous and unstructured set of information. It will take your organization to rock-bottom, making it difficult to keep pace with extremely competitive global market scenarios.

Several industries, therefore, realizing the significance of relevant and structured information; are getting professional data processing experts on board to help their organizations deal with the cumbersome and daunting task of data management.

In fact media and publishing houses, where information, pours in literally, are the ones who have benefited and can benefit further-immensely with dedicated data processing specialists. Media houses have flourished with all their might while dealing with an ocean of data which needs to be processed, then structured and represented in the most compelling and comprehensive manner. Past few years have been quite eventful for media and publishing houses, though they have been growing with leaps and bounds, and now with the advent of internet – it has reached all-time high in its growth graph.

Tons of data pouring in daily from several resources and getting it in order and in a comprehensive information format, thus has become a pressing issue for every media house these days. And therefore, hiring data processing experts to accomplish this tiresome and time-consuming task in the most effective and quickest manner is a widely preferred option!

Data Processing for Media and Publishing Industry – Why and How?

Media houses, particular the ones who are into print media, usually have a massive stock of articles and news items. They mandatorily have to maintain an archive which again is a daunting job. Data processing in form of data conversion, therefore; becomes all the more important. But not to forget that data processing of any form need a lot of professional skills and technical knowledge, which only data processing specialists can handle effectively and efficiently.

• These data processing specialists are equipped with right manpower and technologies to get paper-bound data converted into electronic formats like HTML, XML, PDF, ePub, Word, Excel, etc. The second benefit is that they do not compel you to shell out exorbitant amounts, as they are extremely affordable and time-saving. Your archives become more streamlined and easy to retrieve, allowing you to focus more on your core competencies.

• Media and publishing houses are flooded with a lot of paper-bound data in form of images and write-ups, which need to be converted into electronic format for archival purposes and also due to the reason that nearly all newspapers and magazines today have their online versions. It is noteworthy that data processing also deals with image conversion, where hard copies of images are converted into various electronic formats, compatible to several browsers.

• As we mentioned, media and publishing industry is very dynamic, where any event becomes breaking news. The new information keeps flowing in rapidly and this data is usually in unstructured, un-even and non-comprehensive form. For making comparative studies of market scenarios, or understand viewer’s/reader’s preferences or simply archive each set of data coming day in and out, you cannot afford to have a raw database. Instead it should be the one which is properly structured to understand the gist. Data processing specialist processes this raw data by first collecting it from various sources – right from internet to hard-copies. Then they process it, analyze it and put it in appropriate or required formats (excel, word, graphs, table, etc.), All this to give a structure and shape to the by and large uneven and raw set of information.

Don’t you think that such processed information, will halve your burden, empowers you to get hold of information in a snap and then carry on with your core activities in effortless yet productive manner.

In this information-obsessed age, a well-maintained and uniformly structured information cache plays a vital role. If you belong to the world of media and publishing, and even if you don’t, data processing services can become a boon for that heap of data that needs to be put in its right place!

It is certainly not an overstatement to say that digital revolution has engulfed the world, completely! None of the sphere remains untouched as it has transformed every walk of life. And in this digital-oriented world; podcasts have rapidly made their way into wider public domain; in fact it is enjoying quite popularity across several industrial verticals.

And since, podcasting has been around now for over a decade; various businesses are effectively putting this crucial medium to successfully carry out various marketing and promotional activities; not to mention, even celebrities, like President Obama, have participated in podcasts several times.

Looking at present scenario; it seems podcast industry is set to go the big-way in near future. With these evolutions and changing dynamics; needless to say that one requires thoroughly professional and dedicated podcast transcription services that leverages the business and garner optimum benefits.

How transcriptionist can change the face of your business (for good; of course!)

• Makes website rich with fresh and original content – As you know digital marketing is pacing up; the transcriptionists can provide you with valuable content to take forward the marketing campaign. How, you will ask? – The transcripts provide you with rich content that can be later used for websites or can be posted as blogs. These transcripts provide fresh and original content, which apparently is the crucial factor to grab the attention of web crawls and users, alike. In other words, you can give a thrust to your website and subsequently to your business (in the long run).

• SEO gets a new life – In addition to this, a good transcriptionist will give a tremendous boost to SEO and act as a powerful search engine optimization tool. Search engine marketing is passing through a very critical phase; where things change at the drop of the hat; posting podcast transcripts on various associated sites, and then giving backlinks to your site is the most cost effective ways to fulfill search engine optimization requirements to its fullest.

• One of the best ways to archive your data – Apart from giving a boost to your digital marketing campaigns; there are several instances where accurate podcast transcription services acts as an orientation point and helps in archiving the data. Since, there are all the chances of actual recordings getting lost or damaged; transcripts becomes saviors in such situations.

• In addition to this, transcriptionists provide an alternate channel to post the podcasts (with the transcripts). In fact, this is considered as one of most effective ways to reach out to huge number of web users on a global level since; you can post transcripts alongside podcasts.

• Patience is a virtue that is missing in present generation; as there are many people who are unable to sit through an entire broadcast. A transcriptionist gives that much-needed text format; which user can go through and get the gist in a glance. Going through 30 minute podcast takes comparatively shorter time than listening to it. Similarly, you may attract those people on your site who simply love to read, and may not prefer listening or watching a recording.

Wrapping it up; with podcast transcription services you can easily hit the goldmine and some make easy money online. Transcribing all podcasts; religiously following each and every recording certainly leverages profits margins.

We have entered an age where relevant, comprehensive and apt information has a pivotal role to play! In fact, it would not be an exaggeration to say that around 80% of business processes across the world, today, somewhere relies on effective online data harvesting and scraping.

This “dependability” on data has turned web scraping and data harvesting into a full-fledged industry with millions of dollars as yearly turn-over. As a matter of fact, it has become a favorite technique for many market researchers to understand the in-and-out of the volatile marketplace.

However, a recent verdict from the highest court of European Union brought grim news for the web scrapers. The European Union’s top judiciary body passed a verdict last week that that Ryanair has all the rights to block or enforce conditions on price comparison websites which are mining data from the airline’s online database without taking prior permission.

Yes, for all those who harvest data from a certain website to get insights about current market scenarios; the CJEU, highest judiciary body of European Union passed a verdict which has brought web scraping services under the radar. The verdict came in the case where an airline operator Ryanair and a Dutch price comparisons business, PR Aviation came in a legal face-off.

Since, the news actually has stirred a controversy – a very crucial one – Is web scraping unethical? Well, this question will have a number of answers and all of them will be extremely objective.

A start up might simply love it; since it does not require extra investments; yet it offers powerful means to gain an insight in the volatile market. Thinking from the perspective of a start-up company; data collection or harvesting is crucial, since, it helps them to gain fruitful insight into the ever changing business scenarios, as well as helps in further strategizing their moves.

And it always happens, every story has a flip side – it might be a blessing for the small-scale or start-ups; but can lead to severe bottle-necked servers for big-wigs.

Bots and spiders are used to crawl through site to capture the information, which adversely affects the speed of the servers and ultimately slowing the site, resulting into high bounce rates. Moreover, the bots that are used to crawl through the sites create various real life problems where big companies complain that these bots makes the sensitive data on their sites extremely vulnerable. According to Incapsula.com; there are over 30% bots and spiders which are malicious and puts cyber security at stake. The email spamming is nothing but a result of (illegal) web scraping. Perhaps, this explains why big heads start getting shivers down their spine on hearing the term web scraping. However, you cannot generalize everything! – There are several professional web scraping service providers who abide by the general rules and regulations; as well as make sure that they nowhere intrude the secure scape in the site. In other words, they get adequate and appropriate authorization from the concerned web resource.

These professional service providers will not engage in what may be called an offensive attack – They will not intrude the protected space (containing sensitive data like email ids of the respective clients, credit card numbers or other details of financial transactions).

Ethical or Not; one cannot deny the fact that web scraping is definitely has a crucial part to play as it ensures a business to flourish. However, scanning the present situation, it is important that taking a professional’s service to scrape data will certainly lead to a right path where legalities and ethics will not be compromised.

Mistakes happen!

It can happen with anyone, as humans are prone to errors! Like for example, deleting an important file; it can wreak havoc for transcription services! Losing of an important document is equal to huge loss in business.

I am sure it would have happened, quite a number of times; that by mistake you have deleted an important file. A moment of carelessness or slip of the mouse is all that takes for a file to disappear from your system permanently.

Yes, sometimes, this can be averted by a quick reaction and may be a little bit of luck helping you out.

However, if god forbid, you pressed Shift+Del; it can remove the file from an external server or temporary file folder on a permanent basis.

So, what if you have accidentally deleted a file; there is nothing to worry – you can Archive the files and ensure a quick retrieval of the files at a later stage. Archiving is all about storing the file in a separate file so that it can be used when you lose the original one.

Many transcription service providers have a secure, online account where you can upload your voice transcription files and download the transcripts and create Archived Documents.

This provision helps you to automatically save the documents on a different server system; from where you can fetch it at a later stage in case of any loss of file.

There are Numerous Benefits of Archiving the Voice mail Transcription; 3 of its Key Benefits are Mentioned in the below list:

Archiving Benefit #1: Secured Access to the Stored Transcripts

Mainly important if you are using a shared server or computer to store your transcripts. This part covers both confidentiality issue of providing secure access to your files, and an accident proof method to make sure anyone doesn’t remove the files from the hard drive by mistake.

Archiving Benefit #2: A Copy of a Transcript will always be With You

In case, you want to make any amendments to the document, you will have to download and save it to your own device. However, it is necessary to have an original copy of the transcript at times, and it is always good to have them on hand.

Even if you are not planning to use the archiving system as the only storage system, you can always have a backup, which will never go amiss; especially you can have the original document at any time.

Archiving Benefit #3: You can Access Your Files Anywhere

Internet connections have become common; and so rather than having to save copies of your transcripts on different devices, with the Archiving system; you can access your documents 24/7 from any computer and from any geographical area.

Primarily, you will be spared from the trouble of moving files onto the proper devices, and those instances where you forget will no longer be a problem. So, it boils down to one thing – Archiving transcription document is the best way to ensure that your files are safe and secure.

With the technological advancements, no industry has remained untouched! It has made its presence felt in almost every industry and has made a great difference in the way the normal business operations were conducted. And among many different areas, banking industry has been a foremost benefactor of the technological progress.

The traditional methods of maintaining financial database, account management, and invoice management, which were once considered too tedious a task, have become easier and hassle free. Banking Data Entry, as you can say, has become an unbeatable force!

It has not only helped in smooth banking operations; but has also helped in impeccable management of the invoice process; Data entry into the invoice system keeps you abreast the fast pace of your business.

It has become an inseparable part of this industry as it offers automated and faster solutions supporting the industry. There are numerous service providers offering a wide range of different services to make the invoice data entry streamlined and hassle-free.

Some of these services include:

• Entering the data from hard copies from the invoices • Scanning of hard copies for data entry • Data capturing, sorting and indexing to have a flawless result • Filling the Excel sheet as well as MS Word document to enter data • Entry into database programs and software applications To get excellent outcomes, you can also outsource the invoice forms data entry services. There are a wide number of offshore companies in India and other Asian countries, which offers superior quality in affordable rates.

Apart from this, there are other advantages as well:

• Organization of the invoices on a centralized electronic platform • Easy and Quick access to invoices • Permanent and secure storage invoices • Reduce any kind of threats or loss of data • Automated and Streamlined sales, invoice, billing and management process In addition to this, data entry is a complex task which involves larger process and initiative.

With the above mentioned advantages you can clearly leverage your banking process by:

• You can save around 60% of revenue on the operating costs • An accurate final output, which the least possible error, which is necessary for banking services. • Quick results, without putting the quality on stake. • Most of the data entry companies offer Non-Disclosure policy resulting into complete security of the financial data.  The privacy of the client’s information is not at all compromised. • The banking operations can be leveraged with the thorough, verified and finished data entry process. • With the deployment of state-of-the-art technologies these companies ensure superior quality data entry services. • For a smooth execution, as well as for successful completion and on-time delivery of the assignment, the companies hire dedicated and trained project manager.

In the end, data entry services for banking industry have contributed tremendously towards smooth and quick financial transactions.