HR Software

1. Clearly Define Performance Expectations

Post recruiting a talented employee for a certain job position, many organizations feel that their work is done. Rather explaining to the newly recruited what the management is really expecting from his/her end, they simply wait for the recruited to perform in accordance with their aspired vision. However, this a wrong practice to undertake.

2. Regular Performance Check-Ins

Like aforementioned, year-end reviews are either short in number or far apart. These kinds of performance evaluation cannot sufficiently bring in greater outcomes like anticipated. So its high time that the business organizations break these clichés and bring in frequent and regular performance check-ins.

3. Blend Together Employee Task and Organization’s Strategic Plan

You can get relieved from the fear of ineffective employee performance, if you succeed in immersing a thought among your employees- that their individual performance is directly tied to the strategic goal of their organization.

4. Use Peer Reviews

Another incredible method to encourage effective performance management is to use peer reviews, i.e. 360-degree audits. Implementation of peer review strategy is highly helpful as it brings positive changes in the workplace. In opens a door for clear communication i.e. provisions the co-workers to praise their other collaborators to bring in more transparency and trust.

Open HRMS software is a human resource management tool that envisions in complete management of human assets in an organization. It provides all sufficient tools such as recruitment management system, payroll management system, time tracking, attendance tracking, employee performance management, etc. One can assuredly tie their business success along with Open HRMS.

Utilizing Open HRMS beside, the top officials can clearly define their expectation, also frequently communicate their need to their staff. Thus create a platform to enhance employee’s skills and better accomplishment of the business goals.

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A human resource software is a critical phenomenon for any organization as it helps the companies to manage their employee information and benefit plans in the most structured and streamlined fashion. It helps the HR professionals of an organization to approach the company activities in a professional and efficient outlook. 

In most cases, the Human Resource professionals face the shortage of resources and the constant change of employee data resulting in data redundancy and risk of faulty decisions. Taking into consideration, it is very important to have a strong, interactive and responsive software that can successfully and smartly handle the HR department of an organization. But often the choice of wrong software leads to paralyzing or degrading the efficiency of the existing database. 

So the question is how an HR professional or an organization select the right software for executing their departmental activities pertaining to human resources? Here are the keen elements that a company or an individual should look before selecting the HR software for their organization. 

First and the foremost element that has to be taken care of while choosing the HR software is, always choose that application that perfectly fits into your business workflow. Once you are well equipped with the necessities and capabilities of an organization, it will be easy for the company or individual to choose or understand the degree of flexibility and scalability that the HR software provides. It helps the HR professionals to determine whether the chosen software can sufficiently manage all the requisites like exporting employee data from multiple excel sheets, databases or other documents and how responsive it can act in availing with real-time information.

Secondly, as information comes from both authorized and unauthorized sources, the software should be self-sufficient with filtrations. The company should always opt for the HR software that has the capacity to filter information from multiple sources and later update them. Automation of the updated information can help a lot in segregating or eliminating the billing and eligibility issues when it comes into process especially the recruiting.

Along with employee recruitment, payroll management is an equally important function that any HR software should hold. With payroll management system, the HR professionals can easily make a change to pay scales, monitor the working hours of employee and also make sure the employee is availed to all his personal allowances and other mutual benefits from the organization. By choosing the right HR software, the human resource professionals can obtain greater efficiencies when data of employee information are obtained in real-time.

Always look for an HR software that offers the high degree of flexibility in communicating within the department and outside the community. An HR software should be robust enough to provide multiple levels of communication modes like mass emailing, electronic bulletin boards, filtrations based upon location, department, insurance plans, enrollment status, retirement status etc. With better-communicating software, one can target the right and potential customers.

An HR should always assess the implementation cost of an HR software as it can directly affect the company resources and future productivity. All the expenses including the annual, monthly, and one-time charges should be assessed.

The need for HR software is constantly increasing in the market. Therefore organizations should always choose an HR system that helps in growing the company needs.

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Software compatibility and integration with existing systems can be other concerns, in case, the businessmen are already into the use of one application. However, one can easily overcome this concern by checking with the vendor on potential compatibility issues. Human Resource, being a significant part of business organization, it cannot be played with the futile or inefficient application. The software for human resource management should be one that streamlines the functions of the HR department and make it more efficient. For instance, implementing an HR software can award the managers of business with more time via eliminating the repetitive tasks such as filling out employee forms or updating the personal information of an employee. Also, it can automate any human resource be it employee recruiting, employee benefits, employee training, or employee payroll.

Once you list out the processes that come difficult in your day to day activities, it can be easier to choose your HR software. Here’s a checklist for good HR software.

Payroll & Tax

Payroll is an inevitable phenomenon in business. Therefore, a good payroll management system should be the foremost lookout in your HR software. Instigate whether the HR software chosen can deal efficiently the payroll and taxes. Can it fully integrate the tax filing practices and so on? Having, a payroll management system can cover you with a blanket of legal and labor rights of the nation.

Hiring

A lot of excursion goes into the talent acquisition or hiring of new talents. It one process in the business organization that demands an excessive amount of energy and money. Though large efforts go into it, there isn’t a guarantee that you end up with the right skills or talents. However, a recruitment management application helps to rightly locate the pool of resources. Everything right from advertising to employee onboarding is taken care of by the HR software’s recruitment system. Read the recruitment management system in Open HRMS.

Training & Support

We cannot expect the manager to personally take care of employee training and support if the workforce of your business organization is 100 or 1000’s. However, HR software in place can timely trigger the training schedules for employees. The HR software can notify the managers or other in-charges, which all employees are pending with their training programs or are waiting for the support of management to go next level.

Flexibility

If your software isn’t employee friendly and is rigid in surface, it is nowhere to bring fortunes to your business. Flexibility and easiness is the feature that takes any software close to heart. With flexible software, you get the freedom to access them from anywhere, any time on any device. This gives a sense of belonginess to the software application, and employees are inflicted to get closer to the business, improving overall efficiency and productivity of the business place.

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Payroll processing is one of the most critical yet very complex business processes ever. It is a very important process for every type of business and all are aiming to carry out this operation in the most efficient manner. Manually managing this complex process will always make so many mistakes and will cause serious consequences. Each and every process regarding the employee salary payment is well automated with an efficient human resource management system. In the modern business era, almost every business is moved to the business management software to manage each operation in a well-accurate manner.

The OpenHRMS software is one of the most eligible human resource management software which can easily manage all the complexities regarding Payroll, HR, Finance, Employees, and everything related to HR management effortlessly. The payroll software in the OpenHRMS platform can provide you an insight to ensure accurate and timely payment of employee salary and also follow the practices to the various laws and practices such as employee PF, PT, Labor law, minimum wages, payment of overtime wages, TDS deductions, contributions to other social security schemes and other necessary statutory compliances.

Contribution Registers is one of the most important features which is significantly needed for a human resources management system. The most exclusive HR management software OpenHRMS has given this feature more prominence and it is handled in a very easy and user-friendly way. The Contribution Register option in the OpenHRMS platform can be viewed under the Configuration tab of the Payroll module.

The conversion from manual payroll management to an automated payroll management system can bring more benefits and contributions to you and your business. The OpenHRMS Payroll module and the features like Contribution register will ensure faster and accurate payroll processing and help to define Salary rules in the most sophisticated way. Moreover, the effective system can retain the employees, authority, Supervisors, and HR department comfortable.

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When payroll management system comes as part of an integrated human resource management application, it has several benefits to offer with. First and foremost, is totally eliminates the need of manual input of employee data required for payroll calculation. Being integrated, the payroll system can automatically deduct the data from the system needed for calculating the employee wage for the month. Be it the attendance records, timesheet data or loan deductions. Without much manual intervention, everything gets sorted internally. You need not live on the lengthy and complex spreadsheets to dissect each and every bit of data. Every applicable deductions and additions are automated in pay by payroll systems reducing chances of errors and mistakes.

Payroll management system can indeed be a critical pillar that holds your business from falling down. Because, any failure in fulfilling the payroll efficiently can lead to complete failure of the company.

Checklists of a Good Payroll System

Having a payroll system at your workplace many not bring the anticipated results. However, via choosing a right payroll management software can bring in all the changes such as easy and error-free payroll processing. Here is the checklist that defines what make a payroll software good and self-sufficient.

Have a look:

Complete automation of task, bothering least intervention of humans. Real-time, cloud-based payroll processing, making globally accessible. Easily configurable platform for easy modifications to be made. Cutting-edge data encryption assuring utmost data privacy and security. Customizable salary structures. Multiple salary structures and pay packages for same pay slab. Integration with the attendance management system. Integration with the leave management system.

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An HR Software or HR Module is an intersection of human resource management and information technology. Therefore, the HR Module in ERP comes with several features such as Employee Database, Attendance Management, Performance Evaluation, Employee Appraisal, Employee Timesheet for effective management of the human resource. In nutshell, a comprehensive HR Module will have all that set of features that a business aspires for adequate and efficient management of their human resource.

The prime benefit of having an HR Module in ERP is that every employee information is brought under one roof- a unified database. This helps in easy and quick gathering of employee information by the management. From the HR Dashboard, the manager can quickly glance the leaves, running contracts, work progress, pending tasks and much more. Further, the linkage to financial part makes the HR module in ERP all more flexible and rigid.

Using the application, the management can easily process employee payroll and other employee benefits. Unlike, the traditional manual sorting of leaves and workhours for calculating the pay, the software reengineers everything via automation. The digitalized process thus evades the possibilities of data redundancy, misrepresentation of data and other malice.

Key Benefits of using HR modules

Businesses that have gone for ERP integration especially the HR Module in ERP is more to benefit than explained below:

Free to Manual Undertakings

Via integrating HR Modules in ERP, a large percentage of HR functions are to be automated. Processes starting from employee recruitment, providing onboard training to employees, calculating their payroll and other compensations, engaging and monitoring the employee performance, needless to say managing the employee retirement, everything gets automated via HR module. The end-user need not roll their sleeves up and flip through large paper files digging data. Everything gets streamlined, organized and structured with HR automation, freeing management from manual processing.

Easy sharing and Enhanced collaboration

With all information under one roof, the HR module makes it easy to share information along every stretch of employees. It makes sure that no employee is deprived of real-time alerts and other pertinent information. The same way it endures transparency via better communication, enhancing better collaboration between employees. Data can be easily shared, compiled to insightful reports, brought under a central location making it simpler for teams to work together.

Clearer Picture of HR

It is very well hard to pick up a transient image of your employee resource, particularly with regards to recognizing potential asset setbacks (e.g. workers who are continually late, double-booked vacations and so on). With the help of the HR module or HR software in place, it becomes easy to quickly locate such deficiencies and trigger alerts to evade their possibilities in the future. No matter, what your employee size is. A robust HR software always remains self-reliant and scalar to the growing needs of the business.  

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Software compatibility and integration with existing systems can be other concerns, in case, the businessmen are already into the use of one application. However, one can easily overcome this concern by checking with the vendor on potential compatibility issues. Human Resource, being a significant part of business organization, it cannot be played with the futile or inefficient application. The software for human resource management should be one that streamlines the functions of the HR department and make it more efficient. For instance, implementing an HR software can award the managers of business with more time via eliminating the repetitive tasks such as filling out employee forms or updating the personal information of an employee. Also, it can automate any human resource be it employee recruiting, employee benefits, employee training, or employee payroll.

Once you list out the processes that come difficult in your day to day activities, it can be easier to choose your HR software. Here’s a checklist for good HR software.

Payroll & Tax

Payroll is an inevitable phenomenon in business. Therefore, a good payroll management system should be the foremost lookout in your HR software. Instigate whether the HR software chosen can deal efficiently the payroll and taxes. Can it fully integrate the tax filing practices and so on? Having, a payroll management system can cover you with a blanket of legal and labor rights of the nation.

Employee Leaves and Absences

As discussed in the opening line, it is very important that you track your employee’s participation and engagement at work so as to assure the productivity of the business in total. If the workforce is huge in size, they cannot be handled manually and demands a leave management system to do this. Employees leaves and attendance management system can establish transparency in the conduct as both team and managers can efficiently communicate with each other and keep track of their statuses.

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Open HRMS Feature list include HR Dashboard, Recruitment, Appraisal, Employee Database, HR Administration, Payroll Management, Attendance and Leaves, HR Reports, Employee Benefits, Lawsuit Management, Custody Management, HR Reminder, GOSI contribution, Advance Salary, Branch Transfer, Disciplinary Tracking and so on. To know more on HRMS features, refer our website.

We know that payroll is the element that keeps any business running. Even the slightest mistake in the payroll management can cost your business huge and rupture its structure. Open HRMS payroll management module provides with several intuitive features like- contract management, leaves, attendances, timesheets, related to the payroll. The open-source human resource management system automatically generates the payslip upon the configuration of contracts. If an employee’s contract is active, payslips can be generated in seconds. And the contract comes inclusive of all pertinent information like basic pay, working schedules, duration, etc. The additional plugins further extend the functionality of Open HRMS payroll management.

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Today the business organizations are really conscious with their employee management tactics and techniques, so as to keep them safe from drowning. They understood the importance of adopting the latest technologies in the market, so as to keep their business safe and secure, also to keep them firmly positioned.

They find the conventional management tools like paper forms, emails, excel sheets no more aid them in surviving in the competitive world. The chance of successful and long survival is pretty low using traditional management techniques. Therefore many businesses is making themselves immune to disasters like legal complications, resource crunch, payroll mishaps etc. via adopting new employee management technologies and procedures in their business set up.

One such major adoption in the business set up is the automated leave management system. Today many industries are into the adoption of automated employee management system in order to enhance their productivity and employee engagement.

Major Benefits of Automated Leave Management System

No data loss As every information under the system is automated, there comes no fear of getting your data lost or misplaced. Here every information will be stored in the cloud so that it can be accessed from anywhere on any device.

Easy Accessibility and Approval The software helps in easy accessing of the information from any place across the globe. It helps with the management in accessing the employee attendance records and thereby approving the leave requests. Meanwhile, the employees get notified on their approval/rejection of leave requests and can also track holiday accrual, leave history, etc.

Real-time Information As said prior, there is no mismanagement in leave request or its approval. Employees can timely requests their leave taking care of the availability of co-workers, the deadline of their projects, leave balance and more. Every data pertaining to the employee leave will be stored in the database and using those, the employee can forward his/her request to the boss. Meanwhile, the boss can use the very same set of information to approve or reject the employee request forwarded by the representative. Thus both parties can keep in track of each other actions.

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Leave and attendance management of the employees are the most important aspects to manage in the case of the HR department operations. These are routine operations where the attendance is monitored and managed daily, the same as in the case of leave management. Therefore, automating it is vital. Are still confused about the need for an automated leave management system? Here are the various aspects which showcase the importance of an automated leave management system for your business.

Bring Human Error To Zero Percentage

As automation is brought into the operations the interference of the executives to the management of the attendance management is almost zero thus the chances of human error are also reduced to zero. With the OpenHRMS attendance management module the attendance of the employee can be monitored with biometric devices or the login or log out from the facilities log register.

A systematic process on leave request and guarantee.

With OpenHRMS software we will be able to bring in a systematic way by which the leave requests are being generated by the employees and have been approved or granted by the HR managers. The Approval aspect will automate the process where the requests generated are directly sent to the managers and once approved the day or the days for the respective employee is marked as absent.

Automated data storage in your servers or cloud

The data defined in the HR operations of the company with the OpenHRMS software are stored in one central database which can be on a local server or a cloud-based one. The details of the employees as well as the description of their qualifications and resume details along with the certification details are saved in their database. This is an automated operation that will save all the data that you have described in the OpenHRMS software providing you access to it back when needed.

Automated Alerts and Warnings

The alert messages regarding the due date of certification of employees, appraisal management, and many more aspects can be configured in the OpenHRMS software. These alerts can be described when you define the details on the employees under the employee resume details. Furthermore, the auto-generated warning messages can ensure that the respective employee or the executive is reminded of certain aspects while performing an action or the deadline of an event or a task to be completed.

These are the certain aspects of automation that the use of OpenHRMS, a dedicated HR management solution with a well-defined leave management system, brings into operations.

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The perfect HR dashboard

Analyzing various information and performance of the employees and then planning strategies for the improvement of the organization is made possible via the HR dashboard. Not only HR managers but also company executives can make use of the HR dashboard. The connection between company executives and HR should be very strong. Through the HR dashboard, both these teams can function parallel without the scope for confusion. A perfect HR dashboard will provide an accurate and clean display of performance indicators. The main features which an HR software should have for aiding the HR department are;

Perfect filtering: even if the software is capable, it is not recommended to monitor all the data to sort out a particular factor. It is because it is just time wasting and useless work. The HR dashboard should be highly adaptive to filter the unwanted data and just to pick the most relevant ones.

Smart decision making: the HR dashboard should help in smart decision making. The HR dashboard metrics should be in such a way that it should help HR to predict future action based on past actions. For example, if in a company all of its elite employees are selected from a particular job portal, then during a new opening, the HR only need to consider that job portal for shortlisting the candidates. The information on the job portal shall be available from the HR dashboard.

Provide a deep and complete view: the HR dashboard should provide a detailed view of all the data like employee information, payrolls, leave management, reports, etc. Each information shall help HR in planning and executing new strategies for the welfare of the company. Also, the data should be easy to access and user-friendly.

Now the open HRMS software is the perfect solution for HR management activities. The dashboard in open HRMS is feature rich and modern and it will surely aid the HR department for its smooth functioning. Let’s go through the various features of open HRMS software.

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What is Open HRMS?

It is open-source software that has the capability to support the business groups to manage different human resources management-related operations. A tool conceived and developed by Cybrosys Technologies, the Gold Partner of Odoo, this application can offer complete support for managing employees.

I hope this blog will help you to understand a few things about how the Open HRMS dashboard functions.

Open HRMS dashboard

Whatever be the application, the dashboard could be considered as the living space of that application. This is a user-friendly as well as pleasing space for the employees and managers. With an attractive design and layout, the Open HRMS HR dashboard can help the user to get a glance at all HR-related operations.

Open HRMS is a tool that can benefit small, medium, and large industries. The tool can be used equally well by the people.

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The primary objective of Open HRMS suite is to establish and maintain a dynamite and active workforce in an organization and fulfill the needs, and requirements of both employees and organizations. The advanced modules in the platform help you to keep track of various tasks, data, and processes tangled in the HR department of your organization. The automated actions of the system allow you to save more productive time. Also, it will help you to reduce the complexities associated with your task. In short, everything you need to manage your employees is readily available in one central place. The sophisticated HR software, Open HRMS is more suitable for your modern business. The highly integrative, more scalar, flexible software platform assists you in securely handling your everyday HR routines and administration.

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