#open hrms

Efficient shift management is crucial for organizations that operate in industries with round-the-clock operations or flexible work schedules. Open-source shift management software offers cost-effective and customizable solutions to streamline shift planning, scheduling, and tracking. This article explores the benefits and features of open-source shift management software, with reference to OpenHRMS's Shift Management video.

Simplified Shift Planning and Scheduling 

 shift management software open source simplifies the process of shift planning and scheduling. It provides a centralized platform where managers can create, assign, and modify shifts based on workforce requirements. This software automates shift rotation, considers employee availability and preferences, and ensures adequate coverage for different shifts, improving overall efficiency.

Real-Time Shift Updates 

Open source shift management software enables real-time updates and notifications for shift changes or cancellations. Managers can easily communicate updates to employees, minimizing confusion and ensuring smooth transitions between shifts. This real-time visibility enhances communication and collaboration among team members, leading to better coordination and productivity.

Employee Self-Service and Availability Management 

Shift management software often includes employee self-service features that allow employees to view and manage their shift schedules. Employees can submit availability preferences, request shift swaps, and view upcoming schedules. This self-service functionality empowers employees, improves engagement, and reduces the administrative burden on managers.

Shift Tracking and Attendance 

Software compatibility and integration with existing systems can be other concerns, in case, the businessmen are already into the use of one application. However, one can easily overcome this concern by checking with the vendor on potential compatibility issues. Human Resource, being a significant part of business organization, it cannot be played with the futile or inefficient application. The software for human resource management should be one that streamlines the functions of the HR department and make it more efficient. For instance, implementing an HR software can award the managers of business with more time via eliminating the repetitive tasks such as filling out employee forms or updating the personal information of an employee. Also, it can automate any human resource be it employee recruiting, employee benefits, employee training, or employee payroll.

Once you list out the processes that come difficult in your day to day activities, it can be easier to choose your HR software. Here’s a checklist for good HR software.

Payroll & Tax

Payroll is an inevitable phenomenon in business. Therefore, a good payroll management system should be the foremost lookout in your HR software. Instigate whether the HR software chosen can deal efficiently the payroll and taxes. Can it fully integrate the tax filing practices and so on? Having, a payroll management system can cover you with a blanket of legal and labor rights of the nation.

Hiring

A lot of excursion goes into the talent acquisition or hiring of new talents. It one process in the business organization that demands an excessive amount of energy and money. Though large efforts go into it, there isn’t a guarantee that you end up with the right skills or talents. However, a recruitment management application helps to rightly locate the pool of resources. Everything right from advertising to employee onboarding is taken care of by the HR software’s recruitment system. Read the recruitment management system in Open HRMS.

Training & Support

We cannot expect the manager to personally take care of employee training and support if the workforce of your business organization is 100 or 1000’s. However, HR software in place can timely trigger the training schedules for employees. The HR software can notify the managers or other in-charges, which all employees are pending with their training programs or are waiting for the support of management to go next level.

Flexibility

If your software isn’t employee friendly and is rigid in surface, it is nowhere to bring fortunes to your business. Flexibility and easiness is the feature that takes any software close to heart. With flexible software, you get the freedom to access them from anywhere, any time on any device. This gives a sense of belonginess to the software application, and employees are inflicted to get closer to the business, improving overall efficiency and productivity of the business place.

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Payroll processing is one of the most critical yet very complex business processes ever. It is a very important process for every type of business and all are aiming to carry out this operation in the most efficient manner. Manually managing this complex process will always make so many mistakes and will cause serious consequences. Each and every process regarding the employee salary payment is well automated with an efficient human resource management system. In the modern business era, almost every business is moved to the business management software to manage each operation in a well-accurate manner.

The OpenHRMS software is one of the most eligible human resource management software which can easily manage all the complexities regarding Payroll, HR, Finance, Employees, and everything related to HR management effortlessly. The payroll software in the OpenHRMS platform can provide you an insight to ensure accurate and timely payment of employee salary and also follow the practices to the various laws and practices such as employee PF, PT, Labor law, minimum wages, payment of overtime wages, TDS deductions, contributions to other social security schemes and other necessary statutory compliances.

Contribution Registers is one of the most important features which is significantly needed for a human resources management system. The most exclusive HR management software OpenHRMS has given this feature more prominence and it is handled in a very easy and user-friendly way. The Contribution Register option in the OpenHRMS platform can be viewed under the Configuration tab of the Payroll module.

The conversion from manual payroll management to an automated payroll management system can bring more benefits and contributions to you and your business. The OpenHRMS Payroll module and the features like Contribution register will ensure faster and accurate payroll processing and help to define Salary rules in the most sophisticated way. Moreover, the effective system can retain the employees, authority, Supervisors, and HR department comfortable.

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When payroll management system comes as part of an integrated human resource management application, it has several benefits to offer with. First and foremost, is totally eliminates the need of manual input of employee data required for payroll calculation. Being integrated, the payroll system can automatically deduct the data from the system needed for calculating the employee wage for the month. Be it the attendance records, timesheet data or loan deductions. Without much manual intervention, everything gets sorted internally. You need not live on the lengthy and complex spreadsheets to dissect each and every bit of data. Every applicable deductions and additions are automated in pay by payroll systems reducing chances of errors and mistakes.

Payroll management system can indeed be a critical pillar that holds your business from falling down. Because, any failure in fulfilling the payroll efficiently can lead to complete failure of the company.

Checklists of a Good Payroll System

Having a payroll system at your workplace many not bring the anticipated results. However, via choosing a right payroll management software can bring in all the changes such as easy and error-free payroll processing. Here is the checklist that defines what make a payroll software good and self-sufficient.

Have a look:

Complete automation of task, bothering least intervention of humans. Real-time, cloud-based payroll processing, making globally accessible. Easily configurable platform for easy modifications to be made. Cutting-edge data encryption assuring utmost data privacy and security. Customizable salary structures. Multiple salary structures and pay packages for same pay slab. Integration with the attendance management system. Integration with the leave management system.

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An HR Software or HR Module is an intersection of human resource management and information technology. Therefore, the HR Module in ERP comes with several features such as Employee Database, Attendance Management, Performance Evaluation, Employee Appraisal, Employee Timesheet for effective management of the human resource. In nutshell, a comprehensive HR Module will have all that set of features that a business aspires for adequate and efficient management of their human resource.

The prime benefit of having an HR Module in ERP is that every employee information is brought under one roof- a unified database. This helps in easy and quick gathering of employee information by the management. From the HR Dashboard, the manager can quickly glance the leaves, running contracts, work progress, pending tasks and much more. Further, the linkage to financial part makes the HR module in ERP all more flexible and rigid.

Using the application, the management can easily process employee payroll and other employee benefits. Unlike, the traditional manual sorting of leaves and workhours for calculating the pay, the software reengineers everything via automation. The digitalized process thus evades the possibilities of data redundancy, misrepresentation of data and other malice.

Key Benefits of using HR modules

Businesses that have gone for ERP integration especially the HR Module in ERP is more to benefit than explained below:

Free to Manual Undertakings

Via integrating HR Modules in ERP, a large percentage of HR functions are to be automated. Processes starting from employee recruitment, providing onboard training to employees, calculating their payroll and other compensations, engaging and monitoring the employee performance, needless to say managing the employee retirement, everything gets automated via HR module. The end-user need not roll their sleeves up and flip through large paper files digging data. Everything gets streamlined, organized and structured with HR automation, freeing management from manual processing.

Easy sharing and Enhanced collaboration

With all information under one roof, the HR module makes it easy to share information along every stretch of employees. It makes sure that no employee is deprived of real-time alerts and other pertinent information. The same way it endures transparency via better communication, enhancing better collaboration between employees. Data can be easily shared, compiled to insightful reports, brought under a central location making it simpler for teams to work together.

Clearer Picture of HR

It is very well hard to pick up a transient image of your employee resource, particularly with regards to recognizing potential asset setbacks (e.g. workers who are continually late, double-booked vacations and so on). With the help of the HR module or HR software in place, it becomes easy to quickly locate such deficiencies and trigger alerts to evade their possibilities in the future. No matter, what your employee size is. A robust HR software always remains self-reliant and scalar to the growing needs of the business.  

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Software compatibility and integration with existing systems can be other concerns, in case, the businessmen are already into the use of one application. However, one can easily overcome this concern by checking with the vendor on potential compatibility issues. Human Resource, being a significant part of business organization, it cannot be played with the futile or inefficient application. The software for human resource management should be one that streamlines the functions of the HR department and make it more efficient. For instance, implementing an HR software can award the managers of business with more time via eliminating the repetitive tasks such as filling out employee forms or updating the personal information of an employee. Also, it can automate any human resource be it employee recruiting, employee benefits, employee training, or employee payroll.

Once you list out the processes that come difficult in your day to day activities, it can be easier to choose your HR software. Here’s a checklist for good HR software.

Payroll & Tax

Payroll is an inevitable phenomenon in business. Therefore, a good payroll management system should be the foremost lookout in your HR software. Instigate whether the HR software chosen can deal efficiently the payroll and taxes. Can it fully integrate the tax filing practices and so on? Having, a payroll management system can cover you with a blanket of legal and labor rights of the nation.

Employee Leaves and Absences

As discussed in the opening line, it is very important that you track your employee’s participation and engagement at work so as to assure the productivity of the business in total. If the workforce is huge in size, they cannot be handled manually and demands a leave management system to do this. Employees leaves and attendance management system can establish transparency in the conduct as both team and managers can efficiently communicate with each other and keep track of their statuses.

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Open HRMS Feature list include HR Dashboard, Recruitment, Appraisal, Employee Database, HR Administration, Payroll Management, Attendance and Leaves, HR Reports, Employee Benefits, Lawsuit Management, Custody Management, HR Reminder, GOSI contribution, Advance Salary, Branch Transfer, Disciplinary Tracking and so on. To know more on HRMS features, refer our website.

We know that payroll is the element that keeps any business running. Even the slightest mistake in the payroll management can cost your business huge and rupture its structure. Open HRMS payroll management module provides with several intuitive features like- contract management, leaves, attendances, timesheets, related to the payroll. The open-source human resource management system automatically generates the payslip upon the configuration of contracts. If an employee’s contract is active, payslips can be generated in seconds. And the contract comes inclusive of all pertinent information like basic pay, working schedules, duration, etc. The additional plugins further extend the functionality of Open HRMS payroll management.

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Today the business organizations are really conscious with their employee management tactics and techniques, so as to keep them safe from drowning. They understood the importance of adopting the latest technologies in the market, so as to keep their business safe and secure, also to keep them firmly positioned.

They find the conventional management tools like paper forms, emails, excel sheets no more aid them in surviving in the competitive world. The chance of successful and long survival is pretty low using traditional management techniques. Therefore many businesses is making themselves immune to disasters like legal complications, resource crunch, payroll mishaps etc. via adopting new employee management technologies and procedures in their business set up.

One such major adoption in the business set up is the automated leave management system. Today many industries are into the adoption of automated employee management system in order to enhance their productivity and employee engagement.

Major Benefits of Automated Leave Management System

No data loss As every information under the system is automated, there comes no fear of getting your data lost or misplaced. Here every information will be stored in the cloud so that it can be accessed from anywhere on any device.

Easy Accessibility and Approval The software helps in easy accessing of the information from any place across the globe. It helps with the management in accessing the employee attendance records and thereby approving the leave requests. Meanwhile, the employees get notified on their approval/rejection of leave requests and can also track holiday accrual, leave history, etc.

Real-time Information As said prior, there is no mismanagement in leave request or its approval. Employees can timely requests their leave taking care of the availability of co-workers, the deadline of their projects, leave balance and more. Every data pertaining to the employee leave will be stored in the database and using those, the employee can forward his/her request to the boss. Meanwhile, the boss can use the very same set of information to approve or reject the employee request forwarded by the representative. Thus both parties can keep in track of each other actions.

You can read about it further in our blog listed below