HRAPP | Best HRMS and Payroll Management Software

One of the most critical functions in all organizations is talent acquisition. The quality of the hiring process impacts the success of the organization. Bad hires ruin a company's reputation and cost a company time and money. Good hires elevate a company’s brand and drive its level of productivity and growth. HR software not only simplifies the process of talent acquisition but also raises talent standards. So, if you are looking for recruitment software to assist you with talent acquisition or need it to refurbish your existing processes, then the following steps may be helpful.

Consider integration from the start

Some HR software has in-built talent acquisition functionalities which allow automatic flow of recruiting information into the staff database after the hiring process. Standalone HRMS makes it extremely difficult to extract necessary information about the candidates after hiring to load into the employee database and payroll. So, one should always consider integration in the start to avoid headaches later.

Prioritize Mobile Functionality

Nowadays, most people apply to jobs using their mobile phones. As per research around 45 percent of candidates use their mobile devices to find out necessary information regarding job positions or companies even before applying to a particular job. Mobile functionality is not an added advantage anymore; rather it is a necessity for recruitment and talent acquisition.

Consider Candidate Experience

Job experience of any candidate may state whether they will apply to your organization or not. Candidates mostly take impression about an organization on the basis of their experience with the recruitment process of that organization. This impression also dictates whether or not they will stay in your organization after hire. Candidate experience similarly affects talent standards as applicants will recommend your organization to their friends on the basis of their experience.

Look for Analytics

Analytics can be helpful for planning future recruitment needs, identifying matters resulting in high turnover or optimizing your sourcing. Necessary information about the following can greatly assist you in boosting your talent acquisition process. More than just setting up a system and hoping for the best, using analytics will help you to constantly fine-tune your strategies for acquiring talent.

Scale to your needs or not

Benefits of having Recruitment Software:

Recruitment Software Speeds Up the Recruitment Process

The recruitment software integrated into the human resource management system (HRMS) enables HR professionals and managers to access and reach their employers as well as job applicants from literally anywhere and at any time. With recruitment software in place, the HR professionals always remain updated since all the necessary changes are introduced automatically by the software. Recruitment Software helps HR professionals in choosing the right candidates in less time.

Recruitment Software Grows Database

With recruitment software in place, there is no need to filter the piles of paper as the recruitment software stores all files, job applications and resumes in one place. The recruitment software also enables candidates to login through a portal and upload their resumes on their own thereby allowing them to achieve a wider reach.

Recruitment Software Reduces Administrative Work

Recruitment software saves hours of work by posting jobs automatically on different online job portals. With recruitment software in place, one can post jobs on a range of job boards with a single click. The recruitment software enables the usage of a shared calendar and simplifies scheduling of interviews.

Recruitment Software Increases Hiring Quality

Recruitment Software stores resumes and job applications in one place and enables HR professionals to classify the candidate profiles according to specific requirements in turn allowing them to find eligible candidates within a short period of time.

Recruitment Software Improves Communication

Recruitment software enables recruiters to stay updated with whatever task they are handling. In addition, it also enables them to update information from time to time during each stage of the recruitment process.

Recruitment Software Keeps Track on Each Job Applicants

The recruitment software ensures HR professionals consider each and every applicant while filing for different job openings by updating actions taken on each job applicants with notes attached to ensure none of the applicants goes missing.

Recruitment Software Improves Performance

Recruitment software allows HR professionals and managers to keep a track on all the job applicants. It also helps them to analyze the number of job positions filled and also the number of rejected applicants which in turn helps them to notice the important opportunities and inefficiencies thus helping them to become a better recruiter.

Recruitment Software Secure Sensitive Data

Cloud-based HR software makes it easy to store files and paperwork in the cloud with apps such as Google Drive, Box and Dropbox. And being digital, it allows the human resource employee to easily search and print a file within seconds

In this fast-paced world, organizations which are still running using 90s technology will surely get left behind. Cloud based HR systems provide companies and businesses with computing power and also ability to thrive and survive in the information era.

Cloud based HR system has changed the way Human Resources work by several means. Some of them include:

1. Reduces paperwork

Days of storing and maintaining employee records and data in large files are long gone. Finding and searching for a certain file was kind of an exercise in and of itself. This lack of digitization was the reason which made the human resource departments more lethargic and less effective back then.

Cloud-based HR software makes it easy to store files and paperwork in the cloud with apps such as Google Drive, Box and Dropbox. And being digital, it allows the human resource employee to easily search and print a file within seconds!

HR Software having seamless cloud storage integration allows users to store each record secure, organized and easily accessible.

2. Provides real-time accurate performance

Assessing employee performance is the key function of any human resource employee. Previously this process involved endless documentation and used to take long hours. Analyzing the data and then implementing necessary training to address a particular concern took ages.

Cloud HR software allows the human resource managers to monitor employee performance in real time. Data analyses can be done in a swoosh using Cloud HR software which helps the HR departments to act accordingly in just a matter of hours.

3. Increases staff engagement

Cloud HR software engages employees by taking advantage of big data and mobile technologies. For example, the HR manager can send out a pulse survey to all staff to provide their feedback about how the company can better serve them.

4. Provides employees to access their pay and benefits

Cloud HR software allows each employee to keep a check on their pay and benefits anytime, anywhere. They can easily access their salary, taxes, 401k and more.

5. Enables fast deployment of HR systems

It is usually safer to keep payroll processing under the umbrella of in-house system rather than outsourcing the task to a payroll service. Companies can handle access rights with payroll software to guarantee that only the most critical staff can use the system and view the stored information.

Payroll software packages automate all aspects of payroll operations. The payroll software makes the whole payroll process more efficient and much easier by:

·      Implementing and setting the payment method for employees

·      Calculating wages of the employees

·      Scheduling data and store pay

·      Retrieving data for filling taxes

·      Storing data about different benefits

·      Storing data about retirement

The main advantages of using Payroll software are as follows:

Easy to make changes

The leadership teams and managers have complete access to the payroll software and can tailor the payroll software accordingly. Authorized users can open the payroll software and make the necessary changes required in case something needs to be adjusted. On the other hand, companies employing a payroll contractor must contact that business to alter any of their procedures. Compared to the rapid-fix advantage of an internal payroll system, this can have a much longer turnaround time for key changes.

Internal Control

Companies and businesses don't need to worry about the different third parties poking around finances and getting information about the employees.

It is usually safer to keep payroll processing under the umbrella of in-house system rather than outsourcing the task to a payroll service. Companies can handle access rights with payroll software to guarantee that only the most critical staff can use the system and view the stored information.

Easy Access

Most of these payroll software packages offer mobile first design and online delivery architecture. Using these features, internal people who want to gain access to the payroll data of the employees can get it whenever they want.

Long-Term Vendor Relation

Payroll software simplifies payroll processing, reducing mistakes and errors that are more probable to occur with the manual system.

An automated payroll system allows employers to process their payroll via a computerized scheme. A manual payroll scheme involves processing of the payroll by hand and is thus a much slower process than an automated system. The former simplifies payroll processing, reducing mistakes and errors that are more probable to occur with the manual system. For every organization, payroll is a business critical operation. Employers must pay their staffs on time to avoid poor performance, low morale and possibly even legal and reputational difficulties. A good computerized payroll system enables a company to carry out their play run with greater efficiency, speed and confidence.

Advantages of payroll software:

Most businesses opt for payroll software over manual processing as the software helps them to:

·        work out the payroll deductions and calculations faster.

·        to generate play slips accurately

·        calculate expenses, bonuses, holiday pay etc with minimum effort

·        print P60 and P45 forms for employees

·        send returns to HMRC

·        automate year end reporting

·        reduce the burden of compliance

·        store important data such as annual reports, pay slips in a secure accessible system

Other advantages include:

Linking the payroll software with time recording

By linking payroll to time sheet systems, employers can record employee attendance and can automatically transfer information about the amount of hours worked into the payroll system to make the payroll calculations much easier.

Using the payroll software for reporting

Payroll systems can provide a wealth of reports by using basic payroll data, along with attendance data and hours worked. This enables an in-depth assessment of staff costs for the business across departments and even individual employment and contracts.

Helps to make the correct payment

Payroll software ensures that all your employees are accurately paid. It notifies you about the tax updates and takes away the pain associated with optimizing the different salary structures.

Generate Pay slips

Using premium payroll software enables you to produce pay slips with distinct templates rapidly and easily for your entire workforce with minimum amount of information

Added Security

By managing payroll internally with payroll software, the organization eliminates the uncertainty resulting from sending of an employee's private information to a third party

Saves Time and Money

An organization needs more time and resources to manage its own payroll when compared to payroll outsourcing. Payroll software with a range of automated features helps to speed up every aspect of the payroll process

Fewer mistakes

4. In the Registration Request Successful pop-up, click Proceed to Approval.

HRAPP has partnered with ICICI Bank for an integrated platform. Any HRAPP clients using ICICI Business Banking can utilize HRAPP PayOut feature for their salary process.

Registration Process

To register/link ICICI account with HRAPP, its one-time registration and follow the below steps

1. Navigate to ‘Organization’ tab and select ‘EFT Configuration’.A pop-up will appears.

2. Select the Bank Name and Enter the ICICI Corporate ID, Debit Account Number, User ID and then click submit.

A pop-up is shown with “CONFIRM REGISTRATION” message.

3. In the Confirm Registration pop-up, click YES for an ICICI connected banking.

4. In the Registration Request Successful pop-up, click Proceed to Approval. 

5. While clicking Proceed to Approval, it will redirect to the ICICI Business Banking Portal for self-approval.

6. If self-approval not done, a pop-up will display in the HRAPP Dashboard.

Salary Processing from HRAPP

After the completion of registration, use the HRAPP Payout feature to process the salary.

HRAPP got a great feature for you! Relax and have a look at the feature!

Switch to a one-stop solution for direct salary payments at the click of a button.

Eliminate the stress of tricky salary calculations with our Smart Payroll Operations.

We are happy to bring you our new feature – HRAPP PayOut

HRAPP has partnered with ICICI Bank, India’s largest and most preferred private sector bank for an integrated salary platform.

Now imagine that if you could manage and streamline all your HR and payroll operations through a single application then what about the salary payment?

Our PayOut feature will move you to the step forward. You could even make salary payment directly from HRAPP.

Features of Connected Banking

Connect our feature-rich HRAPP to your ICICI business banking account and transfer salaries to your employees within a minute.

Direct Salary Payment

Process salaries instantly through HRAPP without juggling between your payroll software and your business banking accounts.

One Click Payroll Processing

Say goodbye to writing cheques, visiting banks or creating payment instruction files with instant payroll processing. Get more salaries processed in a shorter time with just a click.

OTP Based Authentication

To validate the authenticity of the Administrator, every time the payment is processed.

Manage Settlement with Auto-Reconciliation

Automatically fetch transaction details on HRAPP and track transactions going in and out of the application without any hassles.

HRAPP is one of the best online HR software that empowers you to manage all your HR and Payroll workflow with ease. Our cloud-based HRMS and Payroll management software is integrated with various enriched features, such as:

Employee Self Service to empower your employees and managers to execute common HR tasks with ease.

Expense management to scale your payroll on the go using HRAPP's expense management module. RAPP comes enabled with OCR and Machine Learning capabilities to help optimize employee efforts in making claim submissions.

HRAPP's EFT (Electronic Fund Transfer) module features a unique one-click payroll process. The module allows you to store account information securely, creates and transmit transactions and post payments automatically.

HRAPP payroll management services are designed to simplify the payroll processes while your business scales and grows.

HRAPP provide document management service allow you to go green by converting hard copy documents into electronic data.

You can also use HRAPP's document management module to upload and manage employees ID proofs, Certificates, and other important documents.

In addition, HRAPP also provides ATS/recruitment module that enables your organization to centralize data, organize and automate the recruitment process. Using HRAPP, one can easily create custom reports, manage attendance, employee salary in a go.

Our new version, HRAPP v1.5 enabled with roster management facilities. The new version also enabled with a brand new UI that is incredibly responsive and can also be accessed with the aid of any devices without the need of a platform targeted applications. It has a built-in chat facility that enables the customers to have workforce collaboration across the organization which improves the productivity and turnaround time for employees.

Therefore, if you are looking for the best HR software in India then, count on us. Free demo available.

Integration in HRAPP allows the users to use their existing biometric device with the HRAPP - HRMS and Payroll Software easily.

Collaborate the inventory HR Apps to manage all your HR workflow with ease. The app is designed with industry specific flexible features to facilitate smooth HR operations.

Implement HRAPP, a high end human resource management system software for your new venture. This is an intuitive HR software for small business embedded with flexible modules.

HRAPP is the ultimate HR software India designed to drive accuracy in HR operations. It is an all in one solution for salary software, #attendance software and payroll software.