Evenesis

When hosting virtual event, it is just not the event quality that matters but equal attention must be given to the platform hosting the event. With technical glitches, the effort put in arranging the event and its value will be lost. Therefore, choosing the right virtual event platform is necessary. The four main virtual events being hosted these days are webinars, virtual conference, internal hybrid events and external hybrid events.

Webinars

A webinar involves few speakers presenting their content in front of a virtual audience from every corner of the globe. It is typically of 40–80-minute duration and concerns a particular topic that involves people in a panel discussion. Those who are attending the webinars are usually asked to pay by the companies hosting them. The video conferencing tool used in webinars must have a Q&A facility. Paid events generally have 100% attendance.

Virtual conferences

Just like live conferences, virtual conference include sessions like keynote, multi-session panel discussions, presentations, breakouts, and other engagement activities. This is more complex and needs to be supported by high-end virtual event platforms.  

Internal Hybrid Events

These are in-company events that could be about a Townhall, sales kick-off, countrywide networking, training event, departmental event or just a meeting. This could span beyond borders for multinational companies.   The platform needs to support complex meetings without any interruption.

External Hybrid Events

These events are hosted outside the organization’s circle. They could involve, dealer meets, stakeholder meets, industry conferences and virtual exhibitions etc. They demand very dependable software support. You must have a highly efficient virtual event platform to host this event.

Conclusions

The foundation of any event is determined by its registration process. Increasing event attendees through a smart and simple registration process is the key to selling maximum tickets for upcoming virtual or hybrid events. Making the registration process easy by automating a lot of the tasks through predictive and intuitive understanding, will attract increased attention to the event. That is the reason for choosing the right event registration software for your event.

When prospective attendees agree on making a commitment to attend the event which entails financial obligations, they expect an experience that does not engage too much of their time.

A well thought out online event registration would include the contact number and the email ID. After this registration, the attendee can purchase the event ticket. If the event is free the contact information and the telephone number can be gathered just before the event.

When organizing paid events, a variety of ticket types would be a better option for attendees. The different ticket types offer the flexibility for attendees to attend the event that they are most interested in according to their budget. Creating paid events are ensure attendance and affinity towards the event. However, for free events that are generally used for awareness or promotions, target wide attendee bandwidth to collect valuable data that comes useful for event hosts and sponsors for later occasions.

Event registration and attendees fall under two different metrics. The attendees give you an understanding of the number of people who had attended the event. The registration metrics offer insight into the true number of people who attended or intended to attend the event. When comparing both you draw an analysis of how close both numbers are to each other. The closer the number the better for your event success. An advanced event registration software allows you to track the event metrics along with the attendee metrics for a more defined assessment.

What are the exact needs of event registration software?

With event registration software, you can accept online registration, automate the online event registration process that gives an intuitive and predictive experience off registration to attendees. The ease of registration along with ticketing options makes the hosting of such events easy for planners and for attendees. The segmented ticket options along with early bird pricing incentives within a limited time expedite the registration process.

The capability of tracking every registration from the sign up to the revenue collected. The extended event experience that an event registration software offers is highly capable. It offers a complete insight into the budget and future marketing plans from a one-point platform.

Some of the most essential yet basic features that an event registration system should have are:

Ticket types: creating multiple ticket types for the event can benefit attendees. Event attendees can choose their event and you can get an estimate on the returns after hosting the event. Incentivizing your ticketing options with early-bird discounts or breaking up the ticketing pattern in admission tickets, VIP passes, members tickets that give a little more from the general experience.

Event registration forms following online registration through automating and simplifying the process can engage better registration. Encouraging people with a call-to-action note can draw greater attention towards the event as you market it on social media.

An event calendar on your website gives attendees of quick view of how the event plans to unfold and attendees can schedule their calendars better. Creating an attractive event calendar will also help attendees to understand and quickly grasp the features through color codes, categories images and other demarcations.

Attendees can be made to commit to the event through an online payment. Ensure that the payment options are risk-free and the payment is directly transferred to your bank account.

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