ARDEM Incorporated

Data is imperative in organizations to respond to changing business environments, make informed decisions, and establish strategic goals. To cope with such dependency on data, organizations need solutions for major concerns related to data processing. These concerns include:

High Error Rate: It varies from insufficient training, repetition, deletion, illegible handwritten forms to misinterpretation. Without verification, it can increase to 4%. It means two entries out of five will be incorrect. An acceptable benchmark for data entry error rate is 1% only.

Unoptimized process: An excellent manual data entry speed from documents varies between 10,000 and 15,000 keystrokes per hour. Most likely, the data entry process remains unoptimized in organizations.

Quality Check: It is an integral part of the data process. Organizations have to invest in additional personnel to ensure the accuracy of manual data entry.

Volume: A business may require to go through a large volume of data entry with successful business initiatives. It requires quick scaling that is not that easy in the case of an in-house data entry system. Such pressure may lead to an increased error rate.

A company can outsource data entry services as a solution to these concerns.

Key Factors to consider while deciding on a Data Entry Outsourcing Company

Specify Your Requirements - It is the first step before committing to a data entry service company. You should have a clear map of your business’s data entry requirements, like your data process may require advanced calculations or specific technology (i.e. OCR – Optical Character Recognition).

Data Security - Data security is the most important factor for organizations. It is necessary to check and understand the security infrastructure of the data entry service provider. Make sure it uses best practices with multiple layers of security.

Accuracy and Quality Levels - Look for the audit system to detect errors and deliver accurate data and check for a dual key system. It would be wise to partner with a company that is offering automated data entry services that result in higher accuracy, i.e., 99.97%. If you are particular about your set quality standards, you can ask the service provider to follow them.

Technological Infrastructure - You must be wishing to partner with advanced automation but quickly adaptable technologies. It helps for quick and speedy data processing.

On-Time Delivery - Ensure that the service provider assures you of 100% on-time delivery and assist even with the increased data volume during the scaleup phase.

Industry Experience -You can outsource to a well-established data entry service provider. It can help you with all sorts of data entry challenges with the right talent and technology. An experienced partner knows how to handle data in line with the client’s goals.

Industries and Data Entry Services

Organizations make considerable efforts and make high-cost investments in developing data management strategies. An outsourcing partner can assist you with various data entry services without huge costs. Data entry services list include:

Online and Offline Data Entry

Image Data Entry

Quickbooks Data Entry

Insurance and Claims Data Entry

Utility and Invoice Data Entry

Catalog Data Entry

Data Extraction

CRM Data Entry

ERP Data Entry

High-Volume Data Entry

Outsource Data Entry Services by Industry

Here are the data entry services examples across Industries:

Healthcare and Life Sciences – Medical Claims Processing, Test Requisition Form Processing, Insurance Applications, Medical Coding and Billing Services.

Logistics and Supply Chain – Bill of Lading entry and processing, Freight Bill entry and processing, Order Fulfillment – shipping labels creation, order entries, and invoice processing.

Utilities and Energy – Utility bill data collection, processing, auditing, and analysis.

Finance & Accounting – Automated data collection from vendor invoices, physical mail, digital bills, and web scraping.

Retail – Sales Order Processing, Order Data Enrichment, Processing and verifying rebate claims, Processing orders.

Most organizations outsource to a business processes outsourcing company to accomplish the main objective of improved cost-efficiency. You can outsource data entry services with the renowned BPO service provider – ARDEM for better ROI.

Most enterprises need to decide what part of their businesses to outsource and which part to continue with in-house resources. The decision is simple when it is just about cost advantage. But there are many other unanticipated benefits that an outsourcing partner can provide. To maintain steady growth and improve productivity, companies find a balance between in-house and outsourced resources.

Here are the top 5 reasons for outsourcing in 2022 in the US –

1. Leverage Well-established Procedures

Outsourcing providers are truly professionals leveraging existing and new technologies. Companies can in-turn leverage outsourcing providers’ well-established processes to stay competitive in the industry. You can find well-defined and reliable outsourcing models defining workflows for logistics and supply chain, account receivables, payables, data entry, accounting, and others to take care of your tasks. You can select the right outsourcing partner for US accounting services to ensure accuracy.

2. Maintain Focused Approach

Businesses need a focused approach to grow. Based on Clutch’s survey, businesses prefer to collaborate with their outsourcing partner to increase efficiency as they can focus on their core competencies. An outsourcing provider ensures high quality for business processes. Outsourcing services let companies stay focused on the important decision-making process. For example, accounting outsourcing helps your business run more efficiently by leveraging third party experience. You can rely on US Accounting Services you get from an experienced outsourcing partner with the highest of standards. It saves time, money, and effort and allows you to focus on the core competencies.

3. Fulfill Compliance Requirements at lower Regulatory Costs

Every company has to go through the impacts of the changing regulatory environment. In 2022, the USA midterm elections, various policy implications such as the Utilities in California and many others may affect many industries. From Accounting to technology and data security, privacy – a company requires a dedicated team. To be compliant with regulations, companies will look for competent outsourcing services for tax preparations. Most industries have strict regulations that can add costs to maintaining a staff to fulfill their compliance responsibilities. Outsourcing helps companies to be regulation-compliant at affordable costs.

4. Cost Advantage

Lower operational cost is the foremost reason why companies outsource. According to Deloitte’s report, one of the most trusted outsourcing and market research data, cost reduction is continuing to be the primary reason for outsourcing in 2022. Utilizing outsourcing services, companies can save on overheads as they need not make huge expenses on infrastructure or technology to add value to their businesses. Without much cost, companies can continue with remote accounting as competent outsourcing providers are using advanced cloud technologies to mirror business processes. Virtual Bookkeeping Firms are also working hard to meet increasing outsourcing demand after the ongoing global epidemic.

5. Improved Operational Efficiency

Leading Business Process Outsourcing companies leverage innovative technology to improve operational efficiency and deliver high quality to their clients. One such technology is Robotic Process Automation (RPA), which stands out as the leader in emerging automation. RPA is used to automate repetitive tasks in business processes using Bots based on defined rules. One of the examples is QuickBook Accounting Services. Bookkeeping in Xero and QuickBooks are among the powerful accounting solutions provided to small businesses. To stay ahead in the industry competition and overcome market challenges, 83% of financial companies are considering implementing RPA. RPA helps companies to experience higher accuracy, improved efficiency, and profitability.

For such benefits of outsourcing, financial companies are among those that outsource the most. One of the most renowned names in the Business Process Outsourcing (BPO) industry is ARDEM. ARDEM invests in technology and adapts their client companies’ work processes to support clients’ success. Whether it’s bookkeeping (from basic data entry to tax preparation), accounting, online form processing, data mining or data extraction, we can help you with our scalable solutions that fulfill your business needs as you grow.  Expertise in the accounting systems like Microsoft Dynamics GP, NETSUITE, ORACLE, SAP, and QuickBooks add to the ARDEM service quality.

ARDEM provides Business Process Outsourcing and Business Process Automation Services to established companies to help them improve operational Efficiency and Reduce Costs. For more information please reach out to us at  [email protected]  or call us at 908-359-2600. Originally Published by - https://ardem.com/

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Business Process Outsourcing is increasingly being used by established businesses to improve operational efficiencies. Covid-19 with an increased need for remote teams has further increased the need for business process outsourcing. Many businesses have pivoted over this past year and are managing this economic crisis by outsourcing their business processes to service providers such as ARDEM. Based on these four reasons you can decide on why your business should opt for business process outsourcing from an outsourcing partner such as ARDEM.

You Get To do The Task for Less Cost Than You Have In-house

Established businesses have continued to grow as an organization because they choose to delegate tasks in place of trying to manage everything in-house. One of the reasons for a business to outsource its business process is to help it achieve cost reduction to Why businesses choose to outsource the work to an outsourcing partner such as ARDEM is because they want to get their work managed without involving in-house team. This further helps the business to focus its internal resources on the core activity of the business.

Data Entry Outsourcing is being used by established Non-Profit Organizations(NPOs) to improve their operational efficiencies and reduce cost. Data Collection, Data Analysis, Data Research and Data Entry are effort-intensive  tasks for  organizations. NPOs  need to stay lean to  conduct their fundraising efficiently.

Specific Needs of Non-Profit Organizations

Non-Profits need to keep their administrative costs low to attract Donors.

Data Entry in the NPO Back-Office is a significant task consuming extra resources and high cost. Non-Profit Organizations outsource data entry tasks to data entry outsourcing companies. The primary benefit of opting for  a specialized outsourcing service is that they can help both improve operational efficiency  service and also help NPOs reduce their costs.

Non-profit organizations can outsource repetitive tasks like data entry  finance, accounting and, bookkeeping which consume time and resources. Let us take  a look at the variety of back-office functions outsourcing companies can help  Non-Profit Organizations with:

Talent acquisition

Application processing

Fund Raising

Donor/Gift processing

Virtual training

Finance and Accounting including Bookkeeping

Document Processing related to funding/grant applications

Technology Benefits of Outsourcing for NPOs

Due to their  expanding scope of work and global presence, NPOs constantly need an upgraded and efficient technical platform to carry out their internal working processes. Purchasing and maintaining such advanced technology and hiring people who are equipped and experienced to handle such technology can prove to be expensive. More and more NPOs are benefitting from the technology that outsourcing service providers are able to offer. Why Outsource Data Entry “Outsourcing companies bring technology and process experience in data entry, data capture, data analysis, data mining, survey processing and a host of other back-office tasks.” Since the operations of these outsourcing companies are designed in a way to provide round the clock services to the client, an NPO based anywhere across the globe can get instant support, without the hassle of dealing across many time zones. Better Quality

Outsourcing services have dedicated Quality Control experts and Quality Control tools and processes to assure accuracy in data processing. The final deliverable always meets the client requirements. Every project is audited multiple times to assure high accuracy. Use of both manual checks and programmatic validations assure  error free output data, a much higher level than what is typically achievable if the same task were to be completed in-house. Benefits of data entry outsourcing for NPOs: Access to new innovative technologies Outsourcing companies use. Automation, machine learning and now artificial intelligence to deliver accurate data quickly. Manage Fluctuating Work Volume. Rapid adjustment to incoming work volumes can be achieved by Outsourcing companies. Immediate Access to Information. When the data is entered and processed using advanced automation, it can provide the client valuable and actionable insights immediately. This can facilitate  faster and  better decision making. Elimination of Management Headaches. Management of routine tasks, daily work volume fluctuations and large teams consumes much management time which could provide higher return on other core activities.  An outsourcing company is able to deliver quicker with higher quality and at a lower price point. How Do Companies like ARDEM Help NPOs?

There is a constant drive to spend less time on time-consuming and routine tasks to allow more time for executing business strategies. As a result, accounting is evolving through the use of both automation technologies and outsourcing.

Accounting departments are constantly under pressure to get more done with fewer people. Among those various time-consuming and repetitive tasks is Accounts Payable (AP). Different Accounts Payable (AP) functions can be outsourced and automated to save time, lower overheads, and increase efficiency.

Accounts Payable is a well-defined process that revolves around timely payments to the vendor, 3-way matching, correct charge codes, and reconciliation that requires qualified accounting analysts.

An efficient accounts payable process assures on-time vendor bill processing and getting payments out to your vendors on time. Corporations are increasingly turning to outsource companies for wide-ranging Financial and Accounting tasks, including Accounts Payable that require an entire team to manage and ensure the accuracy of the accounting transactions.

Outsourcing your AP processing results in process improvement with faster turnaround times, higher data accuracy, and lower costs. Outsourcing providers are aware of the best practices in the industry and apply them to your processes that result in high maximum accuracy and improvement on ROI, quality, and productivity. Also, choosing outsourced AP solutions helps businesses better allocate in-house resources and allows for greater focus on the essentials.

What to Outsource in AP

Accounts Payable Process involves:

Receiving the Vendor Invoice

Whether it is an automated AP or manual AP process, it begins with receiving invoices from the vendor. Accurate recording of the invoices is needed so that these invoices can be verified against the purchase orders, receiving reports, expense charge accounts, etc.

Review of the Invoice

The AP team reviews the received invoice carefully. It checks for vendor ID, items purchased, bill totals, issuing dates, and payment. It compares the invoices to purchase orders to ensure validity.

Invoice Approval

The invoice is routed for needed approvals based on the Table of Authority. The AP department has already matched invoices against purchase orders and receiving reports for the quantity and price. Certain purchases can be pre-approved, depending on your policies.

Record

The Invoice data is recorded in the company’s accounting system. The invoice and related data must be filed accurately for future reference.

Payment

AP will process paper checks or pay through electronic mode with proper authorization and recording. Most suppliers offer a discount for early and timely payments. Therefore, most companies prefer to make payments on or before the approved date.

All the above functions in the accounts payable department can be outsourced to an Accounts Payable Outsourcing service provider. The outsourcing provider assembles a team of qualified accounting analysts that can work directly in your system or on its own cloud platform.

Savings from AP Outsourcing

There are many methods to calculate the cost a company bears to process each invoice manually. For cost calculation, you require: Average cost per invoice Total number of invoices received and processed Approval cycle time Discounts captured from the vendor Rate of errors and wrong or delayed payments To calculate the cost per invoice, divide the operating cost of the dedicated AP department by the number of invoices processed. Suppose you process 1,500 invoices per week and the cost to run your AP department is $15,000 per week. It comes to the per invoice cost of $10. As per the International Accounts Payable Professionals (IAPP) survey, the industry average cost to process an invoice manually is around $8. And this cost rises up to $15.61 if you have to handle invoice errors. You may need to perform a cost analysis to determine the viability of outsourcing the accounts payable process to an outsourcing AP provider. To perform a quick cost analysis: Outsource cost calculation will be based on the AP processes you want to outsource. Determine the in-house expenses that the outsourcing process can avoid. Estimate the total costs of outsourcing for the specified processes in step Deduct the costs of outsourcing from in-house expenses. It will show your estimated savings. Since accounts payable outsourcing partners have developed robust processes and benefitted from processing a large count of invoices in various formats, they can also help you by producing higher quality data with efficient processes for exception handling. Scaling Operations Capability When moving into new markets, adding multiple locations, and creating more business lines, you need a system that can match your scalability requirement. The expansion requires your focus and more time to devote to essential business operations. An outsourcing partner can assist by providing Accounts Payable services that can increase business process efficiency and improve audit controls, i.e., Obligation to Pay Controls, Data Entry Controls, Payment Entry Controls. AP outsourcing providers are equipped with the tools, skills, and technology that can help you manage your existing accounts payable functions efficiently. allowing you to integrate new capabilities in your more streamlined accounting environment. Growing companies support the accounting and finance teams with outsourced Accounts payable. AP automation is further allowing businesses to accelerate the invoice receipt process, shorten the multi-level approval process to reduce processing cycle times. More businesses are automating, and outsourcing accounts payable to streamline their finance & accounting operations and restructure their internal processes for scalability. Accounts Payable Outsourcing Results Increased Data Accuracy Accuracy is necessary to maintain your accounting system properly. A multi-step QC process eliminates errors and reconciles quickly if any issue is found with transactions. Increased Efficiency Benefit from the years of experience of your outsourcing service provider. Transfer the transactional routine AP tasks to your outsourcing partner and free up your time for the more strategic tasks. Faster Cycle Times Outsourcing helps you process your vendor bills faster and get those payments out on time. Cost Reduction With outsourcing Accounts Payable, you can avoid expenses of hiring, training daily staff management, and other hassles of running an in-house Accounts Payable process. Outsourcing partner provides you with experienced and trained professionals lowering your costs and improving your results. Easy Integration Where needed, the processing work completed on the outsourcing vendor platform can be easily integrated with your current accounting system. ARDEM Capabilities in AP

Business Process Outsourcing (BPO) has continued to evolve over the past decades. In the early 2000s, with the rise of the internet, general tasks and processes like calls, customer care and manufacturing were outsourced to countries with lower labor wages.

From the 2010s we have started to see even more skilled tasks like programming, software development, accounting and even creative design works being outsourced to take advantage of the labor of growing economies like China, India, and Vietnam.

Many companies question why they should outsource or what benefits they would see related to their specific projects and tasks. In order to get you started, we’ve answered some of the most common questions that may be floating through your mind.

How is Business Process Outsourcing Different Today?

Business Process Outsourcing continues to evolve and grow.

From the point of outsourcing of discrete tasks that were part of a larger business process to the outsourcing of the complete business process.

From processes with well-defined rule structure to processes which need to adapt to change.

From processes which were solely effort driven to man-machine processes.

Lastly, the shift onto process automation and use of AI for self-learning processes.

Why Do Businesses Outsource?

The end objective of business process outsourcing has always been the same. The outsourced state should be an Improvement on the current state. This could be Cost Reduction. This could be increasing the Speed of the Process. This could be Improving Quality.

What Processes are Businesses Outsourcing?

Almost every business process. Any process that requires human intelligence. This process could reside anywhere on the spectrum of “minimal human effort+ intense technology” where RPA and AI tools are being used today to “high human effort+ less technology” for tasks which still require much human interpretation, or, problem solving skills.

How Does ARDEM Help its Outsourcing Clients?

By being able to offer our clients business process outsourcing services across the complete spectrum from a “minimal human effort + intense technology” solution to a process which needs “high human effort + less technology”. By having strong Business Process knowledge and past experience in delivering outsourcing solutions across many industries. By bringing the best Talent and the best Technology to build the best solution for the client.For more information on Outsourcing, feel free to contact ARDEM at [email protected] or call us at 908-359-2600.

Data is the lifeblood of every organization. While some companies have the internal resources to manage large volumes of data, not all have this luxury. At times, it can appear that managing the data entry in-house is the best option, however, this can prove to be very time-consuming and costly.

A reputed company that can handle a large volume of data and can provide you with an efficient team and tools to manage your data is the best choice for your business. ARDEM has been a reputable outsourcing company, providing cost savings and higher accuracy of data entry for almost 20 years. Outsourcing with ARDEM will enable your internal team to focus more on company growth and productivity.

Outsourcing to an expert, such as ARDEM, can help you to alleviate these five common data entry challenges.

Data Entry Outsourcing Reduces your Management Stress

Processing high volumes of data requires sizeable teams. The management of staffing and training can be quite burdensome. Outsourcing to a partner allows you to offload the day-to-day management. You have the ability to “set it and forget it” knowing that a trusted team is aware of all of your requirements.

Utilize teams with previous experience to limit training and ramp-up

Much of the headache with high volume data entry is the training that is required for each individual. Outsourcing to ARDEM allows you to take advantage of experienced analysts who have worked on similar projects in the past. A team of skilled, bright, motivated analysts are handpicked to satisfy the project’s needs. While data entry may seem like a repetitive task, having people who are knowledgeable in the industry greatly improves productivity and accuracy. Save time and money by getting a trained team to manage your work and ramp up your growth.

Flexible teams reduce the turnaround time

Planning for a high-volume project has certain challenges in and of itself. But what do you do when you have a high volume one day and low volume the next? When you outsource your data entry to ARDEM, you allow us to manage those daily, weekly, monthly fluctuations.  Our scalable team helps you to meet your deadline without having underutilized staff which increases your overhead or overutilized staff which can stress your team or decrease morale within the office.

Improved processes to increase efficiency and quality

Progressive companies always strive to reduce cost by relying on an experienced outsourcing company.  By using automation and cutting-edge technology, ARDEM can capture your data in a quicker and more efficient manner. Receive analytics about your data to help your company grow

Sometimes extraction of data is all that you need. Other times it is helpful to dedicate the time and resources to analyzing and deciphering what the data means. Outsourcing to ARDEM can provide you both solutions. We have teams of qualified Data Scientists who are eager to provide trends and statistics related to your data. Rather than spending that time in-house, why not let your outsourcing partner put in the work for you so that you have everything you need at your fingertips? After reading the 5 Reasons Outsourcing Data Entry Processes Benefits You! Are you looking to outsource your business data entry process? If yes, choose exponential growth for your company and get started with ARDEM today. For more details about data entry outsourcing, email us at [email protected] or call us at 908-359-2600.

What are five sure signs that say your business is ready for outsourcing? This decision is something that comes after internal discussion and in-depth research. It can be time-consuming as well as time-saving to some companies depending upon their mindset about outsourcing. Signs that state the time to outsource begin with rethinking previous notions about outsourcing.

It is always good to trade your weakness for rewards. The key benefits you can get from outsourcing are access to expert staff, the company focus, reduction in cycle time, reduce cost and overhead expenses associated with training, administration, and HR. Finding yourself in a place where you lack focus toward your business is the loudest alarm to outsource business. If trivial tasks take your maximum attention and not core business tasks, it’s time to think about outsourcing. Lack of primary focus can lead to mismanagement and non-compliance with quality standards. And once the quality is at risk, every investment can backfire. So, to understand how we can assess early that our business is soon heading towards getting outsourced-

Shortage of Expert Staff

The main reason why your business needs an outsourcing partner is that company has more workload than it can currently manage. Shortage of expert staff can cause an imbalance in workload management and work division. That opens the door for a business to outsource business for proper delegation and execution. Finding the right employee will take time, so a great alternative option is to outsource. When a company chooses ARDEM Incorporated as an outsourcing partner, the business gets success delivered with quality.

Blurred Company Focus

The company’s focus is blurred out when a business tried to manage everything on its own. To restores focus, the company outsources the unimportant task to a contractor. As a result, the company can take charge of things that truly matter to them and outsource the remaining. As a result, the goodwill increases with quality efficiency on the process that was tough to handle previously. Process or services attain a 100% functional score when you join hands with third-party contractors.

Escalated Cycle Time

Companies find it difficult when hit by fluctuating work volume. So, they fail to meet the demand of processing bills at a faster pace. But if they delegate the work volume to a contractor like ARDEM. It helps them reduce the cycle time in place of escalating the cycle time. As a result, customer trust in the company is reinstated.

Higher Cost

When a business chooses to outsource, it avoids cash burnout. The company can reduce its increased costs by investing the same funds into making trusted relationships with outsourcing contractors. That yields good returns on investment by reducing overall costs in terms of money, time, and effort.

30-50% Operational Cost is Saved When a Business Choose to Outsource.

High Overhead Associated with Training, Administration, And HR

For Large Businesses, outsourcing can add additional benefits like reducing in-house training and the labor cost of hiring. This collaboration saves on hiring more people and gives a pool of employees access from the outsourcing partner resource. Another benefit is the elimination of the burden of payroll taxes when outsourcing. Most companies will not choose to block money by buying everything. So, they need an outsourcing contractor to get some tasks done. That saves their cost, time, and effort.

72% of Companies are planning to adopt Robotic Process Automation to enhance Work and Efficiency.

As a result of outsourcing, businesses receive profit maximization, cost-saving, and risk-sharing. With outsourcing, there is no more concentration of power but delegation of authority for good. Shared resources reduce the risk to security. Every business wants to serve the economy and wants to earn from it. Business can turn into a liability if assets are not well managed. A company attempting to manage it all ends up compromising a lot in terms of time and energy. So, outsource with ARDEM incorporated and witness success driving results. These are 5 Sure Signs Your Business Needs Outsourcing that help you decide whether or not outsourcing is for your business. For more such blogs stay tuned to our blogs. We keep posting educating content on such topics to help your business operate better.

Back office operations can be referred to as processes that are carried out to keep an organization running efficiently. While back-office functions may not be customer-facing, they definitely play a major role in determining customer experience. Back office support solutions are designed to help companies execute their backend tasks more efficiently.

In other words, the success of an enterprise’s front-office services is related to the efficiency of its backend operations. Naturally, a smoother back-office function results in faster and more efficient customer service and vice-versa.

Clutch has released its list of top BPO companies in 2021 and we are happy to see ARDEM rank among the top 10 back office support providers.

Discover why ARDEM ranks among the top 10 back office support providers.

Back-office tasks usually comprise administrative and support tasks such as settling claims, clearances, bookkeeping, accounts payable processing, accounting, data entry, document indexing, transaction processing, and more.

Despite seeking operational efficiency, most businesses find themselves bogged down by bottlenecks such as paper-based and manual processing, careless mistakes/errors, outdated workflows, etc.

As a top back office support provider, ARDEM offers dependable solutions for effective administration and executing large-scale data transaction processes.

The ARDEM Advantage in Back Office Support

Offering Advanced Data Management and Document Conversion

ARDEM offers advanced data management and document conversion services for effective back office support.

Our data entry solutions deploy proprietary methodology to combine double-key data entry, OCR data capture, and data mining to accelerate data processing from incoming documents and high-volume transactions. We further provide live analytics and actionable business insights for smarter decision-making.

Apart from ensuring faster data processing and lower prices, we also deliver 99.97% accuracy to help you avoid any costly errors.

Our back-office support solutions also offer comprehensive solutions for large-scale document processing for both electronic and paper-based documents in varied formats.

We use our high-speed scanners for faster document conversion, indexing, and archiving millions of records for easy retrieval and proper record-keeping. All processed files are uploaded directly into your database for easy and timely access.

Offering Large Volume Transaction Processing and Management

At ARDEM, we combine OCR-backed data capture with effort-based processing to build successful solutions for processing large volume transactions to ensure operational accuracy and efficiency.

Our flexible solutions combined with our round-the-clock operational shifts ensure that all incoming documents are immediately ingested into our processing cycle and delivered in real-time.

Virtual Training Services for Building Successful Remote Teams

In the age of digital collaboration, the ability to partner with high-performance remote teams is crucial for competitive agility and success.

ARDEM’s virtual training systems mirror your current process and train remote teams to execute your processes perfectly from start to finish.

We recruit and train skilled talent with adaptable skills in standard industry practices for high-performance results. Using our virtual training platform, we evaluate and revamp operations to boost productivity and efficiency. This eliminates risk and allows us to provide fully trained teams that are ready to provide back-office support.

Our solutions are specially designed to reduce in-house errors, free up your internal staff, and help you focus on serving your customers better.

Now, that we have explored the factors that make our back office support solutions stand out from the rest, let’s see how ARDEM builds you a fully integrated outsourcing team for success.

Building Remote Teams for Providing Effective Back Office Support

Starting with an Experienced Project Manager

Once you are officially on board, a Project Manager is assigned to serve as your main point of contact. Their job is to ensure that your project runs smoothly, and they will communicate between you and your team.

In case you face any issues with your project or need to update your solutions, you can discuss your requirements with your project manager, and they will ensure that everything proceeds swiftly and smoothly.

Delegating the Right Number of FTEs for Instant Scalability

Depending on your scope of work, we will train and provide just the exact number of full-time employees to carry out your processes successfully.

Additionally, as your processing needs increase, we will allocate more resources and ensure immediate scalability to ensure that your processes continue uninterrupted.

Providing Full IT Support and a Team of Qualified Developers

Outsourcing projects require a bit of IT support to ensure that everything runs smoothly. Whether it be day or night, our IT department is always available to provide support when necessary, which ensures that your work never stops.

A truly effective back office support solution backed by the latest business process automation requires innovative solutions backed by advanced technology.

Our development team can help create custom solutions using our proprietary automation bots that are self-sustainable and capable of executing multi-sequence steps to execute your processes flawlessly.

We combine machine learning, artificial intelligence, and robotic process automation to maximize your ROI and help you achieve operational efficiency with automated workflows for efficient backend support.

Ensuring Open Communication

Communication is the key to building a successful business process outsourcing solution. At ARDEM, we take pride in becoming a part of your business team. We are always available exactly when you need us and are always ready to serve you and address your concerns.

We value building intimate, long-lasting, and mutually beneficial relationships with our customers. We further aim to create a fair and honest work environment where we enjoy working with each other.

We know that our paychecks come from our customers. We do everything we can to exceed our customer’s expectations. We believe that we have an amazing ability to solve complex problems and that with hard work and persistence we can succeed.

We are fair and honest in our interactions. We are responsive.

If you would like to learn more about how we can build you effective back office support solutions for cost-savings, faster processing, and accuracy, get in touch with us to schedule a free consultation today!

As per a recent Deloitte study, the COVID-19 pandemic has altered the course of BPO solutions and data entry services significantly, propelling them towards greater transparency and innovation for higher flexibility and deeper business insights.

Even as the sudden and unprecedented switch to remote working took the world by surprise last year, BPO companies like ARDEM channeled their remote working and collaboration capabilities to help companies adapt to the changing times.

According to Deloitte, this flexibility, responsiveness and digital adoption will continue to shape the outsourcing industry in the years to come as companies and businesses over the world look for smarter digital solutions and innovative outsourcing partners.

To this end, Clutch has published its list of the top BPO firms for data entry services and we are more than happy to see ARDEM ranked 6th on the list of top data entry service providers for 2021.

“We greatly appreciate being recognized by Clutch as a top BPO Firm year after year.”

The ARDEM Advantage in Data Entry Services

ARDEM Incorporated started over 16 years ago as a government contractor, digitizing and processing data for some of the nation’s most important state and federal institutions. Since then, we have partnered with some of the most recognized and well-established companies in the world to engineer successful data entry services that enable smarter decision-making.

Our data entry services are engineered to streamline the management of your enterprise data for faster processing and sharper business insights. As the data from all incoming documents and daily transactions is processed and delivered on time, you gain timely insights into the state of your business and internal operations.

Armed with this information, you can strategize more effectively and implement new measures right on time to stay ahead in a constantly shifting marketplace.

Discover Strategies for Successful Data Entry

ARDEM offers you advanced data entry services for all your processing needs.

Ensuring Accurate and Timely Data Entry

ARDEM’s proprietary data entry solution combines double-key data entry and proprietary methodologies for processing precision that ensures 99.97% accuracy for every project, every time. We ensure that your data is passed through several QC checks to eliminate errors and deliver the highest possible level of accuracy.

Offering Flexibility and Scalability

Our data processing solutions are designed to expedite huge volumes of data with continual processing.

Our operations team in India works in 3 round-the-clock shifts to ensure uninterrupted processing and timely delivery of your data. Additionally, our expert team of data entry operators and process engineers are adept at extracting data from multiple sources including physical and electronic documents, images and other digital formats. We even extract and process handwritten data from hand-filled forms and large-scale drawings for reporting and record-keeping.

As our clients’ processing needs expand, we learn to predict and forecast their needs, assigning more virtual analysts and more automation bots to process the fluctuating volumes of incoming data.

High-Volume Transaction Processing

ARDEM’s team is adept at processing high-volume transactions to optimize your workflow. Our high-volume data entry services can extract, verify and process data from your daily transactions that include order processing, claims processing, bill/invoice processing, etc.

Our team accurately captures and processes data from your daily transactions to ensure that each and every one of them is verified and fulfilled on time to increase efficiency and optimize your cash flow management.

Combining Automated Data Capture + Effort-Based Processing

We offer our clients superior data entry services that combine automated OCR data capture with effort-based processing to build a truly flexible solution for your data processing needs.

Automated data capture allows us to process your data in real-time while effort-based processing eliminates the limitations of technology when faced with complexities such as unclear images or incomplete data fields.

Providing Actionable Insights for Smarter Decision-Making

We receive and extract large batches of raw, unstructured data into a regulated pattern that enables us to map out and identify crucial business insights that enable our clients to make smarter and more informed business decisions.

Our proprietary digital platform, the ARDEM Collaboration Manager, allows you to stay connected with your team members via email, chat, and video calls to review the status of your projects and follow up on issues related to your project in real-time.

The ARDEM Collaboration Manager also offers you additional reporting capabilities to increase data visibility including live dashboards that allow you to keep track of counts, metrics, and progress of your accounts payable, utility bill processing, survey campaigns, and more.

Additionally, these dashboards also offer you customizable views, allowing you to view the metrics and analytics of your choice.

Creating Cost-Effective and Reliable Solutions

Our data entry services further offer you considerable economic advantages as we provide you high-quality services at competitive rates with an immediate cost reduction of 30%. As your project continues, we continue to add and build in additional efficiencies to increase your savings for a higher ROI.

Implementing Protocols for Advanced Data Security

We’re an ISO27001-certified data entry company and experts at keeping your data secure.

We are aware that with data security comes great responsibility, and that’s exactly why we address security at 3 main levels: Physical, Network, and Employee. We have appropriate redundancies are in place at all 3 levels and employ a slew of security measures including VPNs, SSLs, encryption protocols during file transfer and at rest to keep your data secure.

Apart from our security compliances and protocols, we are also extremely careful about who we expose your data to. In terms of our data entry services, access to sensitive data is given on a strictly need-to-know basis, and we have measures in place that ensure that your data cannot be moved, saved, edited, or seen by unauthorized team members.

Additionally, all data is processed in compliance with HIPAA, PCI, PII, PHI, and GDPR regulations, respectively.

At ARDEM Incorporated, we like to think of ourselves as a strategic outsourcing partner providing automated business solutions that help our clients work smarter.

We partner with some of the most well-established companies in the world along with several state and federal agencies to deliver truly transformative solutions.

We believe in diving deep and truly understanding our clients. This enables us to engineer solutions that match their present and future goals for business growth and improvement.

We aim to support both businesses and the people that run them, to create opportunities so that the lives of many can benefit from the new possibilities that arise.

If you would like to learn more about how we can help you utilize your data better for smoother functioning and sharper business intelligence, then do not hesitate to schedule a free, no-obligation consultation with our team today!