AptusSoft

Our flagship product, Enterprise Club and Activity Management System (ECMS), is designed to realize the potential of integrated data working through state-of-the-art software systems. ECMS offers a complete suite of modules designed to help you manage all aspects of your business.

AptusSoft - Club Management Software Features

Membership Management - Add, edit, and retain member information within minutes. Also secure billing information with a custom billing template with flexibilities like recording and targeting member interests.

Realtime Scheduling - An integrated real time scheduler to identify (local & remote) class and session resources. Track resource allocation and assign, schedule sessions on daily, weekly or on random selection

Account Management - An online accounting module with Chart of accounts, GL postings, transaction view with an extensive reports module with provision to quickly add custom reports and integrate external report writer tools.

Locker Management - A real time graphical locater with a powerful retention management module with ability to drill down to member level details for any given period. The Fitness management Software also has an export option to export all details to a choice of formats for further in-depth analysis

POS Management - Supervise discounts and manage every register from a single point with fully networked and touch screen enabled POS.

Most organizations are overseen on the web and clubs are the same. To accomplish most extreme profitability, clubs need to keep up a flawlessly synchronized task that pretty much rules out mistake and club programming are the approaches to do that.

Each sort of club has various tasks running at the same time – from running client activities parallel to overseeing various informational collections of the clients. It expels the problems of the manual record support and chops down the invested energy by a decent edge finishing the procedures significantly quicker.

For what reason Do You Need a Membership Software?

Complete computerization process

​Getting membership software for your business will robotize the all out procedure of the clients from the purpose of time they join the club to including the subtleties, installments and bills online in a cloud server. You can likewise utilize this to store the dedication focuses, compensates, etc to give better client experience. It likewise spares important time for the representatives and streamlines the normal works along these lines keeping the blunders at the very least low.

Keeping the information protected and secure

Contingent upon the product you pick, you will probably store and protect the information without stressing over security or security. A portion of the great club programming have great security frameworks set up which will keep your client information secure. The encryption and validation strategies included guarantee that touchy information isn't undermined. From making solid exercise center installments to putting away touchy data of a patient's wellbeing information, clubs would now be able to rely upon the participation programming to protect the information.

Keep your new club prepared with participation software​

When you are opening another club, beginning your activities with a club the board programming will streamline your procedure down the line. You will most likely monitor every one of the subtleties of your clients, plan arrangements, look after installments, oversee special and showcasing exercises from a solitary interface and different insights regarding the participation. This gathered information will be a fortune trove later on to examine, adjust and improve your business activities and furthermore increase better bits of knowledge into your clients.

Keep up business efficiency

​When taking care of manual records, workers will undoubtedly blunder and commit errors. There are conceivable outcomes of things getting ugly when the records are traded by offices, etc. Be that as it may, when everything is in a solitary cloud server with access to every one of the offices, it rearranges the complexities. From making arrangements by observing the accessibility of staff without covering the timetable or to keeping up the installments for the participation through the club programming, organizations can undoubtedly screen their exercises with enormously builds the profitability of their representatives.

Reliability

A Good Club software can help you to manage your growing member, accurately process their bills, thereby eliminating human errors.

AptusSoft is a product of our parent company Vedas, established in 1989. AptusSoft was launched in 2004 and has been growing steadily with clients all over US and our product has evolved in many ways up keeping with the technology. Powered by a team that has for over 29 years consistently delivered leading edge solutions and helped businesses to operate profitably, AptusSoft – Club Management Solution helps clubs run a more fitter and profitable business. The completely hosted service connects every aspect of club operations, including front-desk, HR, member management, billing, scheduling, and security, helping you to save money and optimize all of your resources - membership, staff and facilities.

Scope -

Comprehensive member module that tracks a whole range of member information including related member, private groups /corporate membership handling; member tailored payment plans, employee to-do’s/tasks - manage workflows, real-time retention information, member activity tracking screens, never seen before point and chart features and extensive search

Ability to set auto pay for full or dues only at a member level with an option to set maximum draft if required.

A choice of member, employee authentication - scanner, bar-code

Seamless and secure multi-location access

Manage documents, scan, store, review, merge and e-mail contracts or waiver documents

POS with itemized approval based discount, categorized item display backed by a powerful inventory system, including Item master, class, item tax, GL profiles, centralized and multi-location handling, item priority, user definable charge code, custom item class color codes

Ability to house charge /card on file or other payments types at POS with ability to email or print multiple receipts.

Cash, credit card, EFT, discount coupons, gift checks, member discount coupons, and a variety of other payment handling.

Unmatched Retention & locker management, graphical interfaces with ability to drill down to details and options to export to all popular formats csv, excel, html etc.

Powerful, integrated scheduling, facility and (user definable) resource handling (for physical training, Yoga, Massage, tennis, racquet ball or any other sport or club activity) to manage (one to many) instructor led classes, session scheduler, active scheduling grid, usage charts, choice of payment distributions that works closely with our POS, Inventory, and payment modules

Member Online Access - Blended to the club website, members securely manage their profiles, “Ask the facility”, review upcoming schedules, register and pay for classes, schedule court time or other fitness activities all real time, make payments on balance amount owed, change card on file

Ability for non-members/guests also to sign up online for membership and other programs.

Extensive inventory management for service and non-service items with ability to track on hand, cost of goods as well as inter-site transfers.

Comprehensive reports module with ability for each user to manage his or her list of favorite reports and report filter. Extensive reporting that covers all aspects, all sections of the system. All reports presented with convention report view or grid based reporting with the ability to export to choice of formats; view each member details

Ability to set auto reports to have financial reports automatically emailed at the end of the week or month.

Weekly instructor auto emails listing their upcoming classes for the week.

Ability to do multi location reporting and sales/income comparison across locations

Track complete employee details including access locations, modules, multi-department wage rates, Check-in, assigned to-dos. Manage multi-training instruction compensations, schedule and availability and much more

PCI Compliant CC and ACH processing.

GL tracking and posting with exports to Quick Books, Sage, Peachtree, CSA and other accounting systems

Multi-tiered security - Location, module, intra-module function and feature level access

Ability to fine-tune and integrate with vendor / partner systems like never before in this industry

The various modules include:

Prospecting Module

Member Module, Member Check-in/out

Scheduling

Member Communications

Operation center

Employee Time sheet - Check -in /out, To-do-s, Employee availability, scheduling

POS, Inventory, Item & Tax profiles

AR, Corporate account handling

Task Management

Reports

Locker Mgmt., Retention / Int. Tracking

Instructor or "Pro" flexible compensation, Value Pack / Series Sale

Retention Tools and Biz Stat

Chart of Accounts, GL posting, profile

Update profiles, Register for classes, schedule activities

Lot has changed in the last few years!

Aptussoft is doing very well with the new web version and making inroads into CA and CSI clients. We have the most in-depth, ERP level functionality software product in the Club Industry with the best Data Analytics and reporting.

We also offer the best Credit Card rates in the industry with our new processor, First Data which can save you ton of money!

I think it will be worth your time to take a look at us again.

Customized club software, designed to manage all the club activities with just one click.

AptusSoft automates many of the administrative tasks for a sports team, running them like a machine in the background while you focus on what’s important — your players and the game.

Our premier product, Enterprise Club and Activity Management System (ECMS), provides you with a complete suite of modules designed to help you manage all aspects of your business, from planning, billing and collections, to staff and facility optimization and member acquisition, upgrades, and retention. ECMS is designed to grow with your club, allowing you to seamlessly expand your activities and locations.

ECMS Features

On-line and in-house membership sign-in                                      

In-house self-serve kiosks

On-line member access

Extremely rapid payment

In-house digital scheduling

Multi-profile door access

Unlimited locker and other rentals

Multi-point member communications

Social media integration

Don’t Just Manage Your business – Grow It

AptusSoft’s flagship product, Enterprise Club and Activity Management System (ECMS), is an enterprise level club Management software which offers a complete suite of modules to handle every aspect of Club management and scale your business to greater heights. An integrated package which can manage club activities, gym facilities and serve sports, health and fitness management saving time and resources. It’s integrated modules take care of all aspects of Club management activities and manage any environment with ease.

 Club Management Software Features

Membership Management - Add, edit, and retain member information within minutes. Also secure billing information with a custom billing template with flexibilities like recording and targeting member interests.

Realtime Scheduling - An integrated real time scheduler to identify (local & remote) class and session resources. Track resource allocation and assign, schedule sessions on daily, weekly or on random selection.

Account Management - An online accounting module with Chart of accounts, GL postings, transaction view with an extensive reports module with provision to quickly add custom reports and integrate external report writer tools.

Locker Management - A real time graphical locater with a powerful retention management module with ability to drill down to member level details for any given period. The Fitness management Software also has an export option to export all details to a choice of formats for further in-depth analysis

POS Management - Supervise discounts and manage every register from a single point with fully networked and touch screen enabled POS.

 Multi-Location, Multi-Activity Club Management Solution, Suited For -Sports Franchises (Tennis, Swim, Gym, Racquet, Golf, Soccer & More), Wellness Centers, Sports Performance Enhancement Centers, YMCA, Recreation Centers, Campus Athletic Centers, Club Resorts, Corporate Centers, Government Establishments and More.

How it Works

AptusSoft is designed with a logical, highly graphical interface that makes it very easy to learn and use. To make things easier, we host information and training session to help everyone understand the system’s capabilities, and learn how to do the most common tasks for their jobs. We will meet with your staff to walk through its features, and show them how the modules that relate to their work will help them do their jobs better. Then, during installation, we’ll host hands-on training sessions to help everyone learn the most common tasks for their roles at your club.

We’ve more than doubled our business in the past ten years by keeping our customers happy! 

If you're not using club software, you may saving little money for not using it but you may losing much more money. How? If you browse through some information on Google, you’ll see how the comprehensive tools provided in a customized software package can help you reduce administrative tasks, enable your staff to work one-on-one with members, and grow your business. You'll also find several other reasons for this and you may wonder why you missed this. A club management software is a way which saves your time, money, cost and help you managing everything from check-in to payments and membership data.

Now, you'll think that how to choose the best Club Management Software?

Answers is, a good club software should be the customizable solutions which understand all of your business needs and makes your business more efficient. Here at AptusSoft, experiences working closely with hundreds of clubs in the US and provides personal touch services.

Easily Help You To Save Time and Money

We Get You More Out of Club Resources

Help Increasing Member Satisfaction and Value

Meeting With Staff to Understand All Club Needs.

Fine-Tuning Our software to Fit Your Operations.

Extensive Personal Training With Every Installation

Experienced Support Team

Building New Features That Take Advantage of Technology And Club's Best Practices.

If you’re using a basic check-in system for your club, you’re losing business.

That’s a strong statement, but if you look at the benefits of a strong club management software, you’ll see how the comprehensive tools provided in a customized software package can help you reduce administrative tasks, enable your staff to work one-on-one with members, and grow your business.

When you choose a flexible software that's scalable with your business needs, the list of advantages is interminable:

Productive Membership Management

Top club administration software solutions are cloud-based applications, which means you don’t need to download an archaic application to your computer. Instead, you and your staff can manage members by logging into an online Dashboard.

If you choose to implement access monitoring, your members can use in-app bar codes or membership cards with swipe technology. Such cards ensure members can avail of self-service check in, saving you time in your busy day. The software stores all attendance information about in your Dashboard, so there's no need to juggle multiple lists and binders.

Event Scheduling

With club management software, you can schedule events such as classes, courses and appointments with the flexibility you need. Depending on the software provider you choose, you can also integrate these schedules seamlessly with your website and Facebook page. 

Once you modify your schedule in your Dashboard, you'll see it update across all locations simultaneously.

 Email Marketing Capabilities

Club & Gym management software offers an “all-in-one” management dashboard designed to integrate administrative and engagement tasks associated with running a member-based organization.

The best club management software solutions include functionalities like:

Online registration and payments for members and events.

An easy-to-update club website with an event calendar, and online     resources.

Simple member communication through automated invoices, emails, and     newsletters.

A full contact database that's easy to search, filter, and update.

Financial reports, analytics, and membership summaries.

A mobile app to let you manage and communicate with members on the     go.

On top of eliminating administrative work, club management software can actually kick-start new growth for your club by:

Giving you a modern, mobile website, which is attractive to     prospects and easier to find on Google.

Automating member retention techniques like setting up renewal     reminders, and recurring dues. 

Telling you which of your members are unengaged, so you can reach     out to these people with simple win-back techniques.

As soon as you select a club management software solution for your organization, you’ll see the real and immediate effects it can have on freeing up your time and helping you grow your club. You need to look these things before buying Club Software.

1. Accessibility on your preferred platforms.

Looking at the software’s System Requirements can help you identify what platforms can be used to access the software.

2. Ease of Use

This is often overlooked because everyone gets sold on price or feature-rich products. More important for a company than rich features, is knowing how to properly use the software to meet your needs and end-user adoption.

3. Cost of the software

At first I tried to stray away from this aspect, because cost should not be the final deciding factor when looking at different CRM softwares. In fact if I were to place my top 10 essential factors in order of consideration, this would be last on my list. The other 9 factors should help direct you to finding the best CRM for your business.

You should also ask the vendor to discuss any hidden costs you may encounter to avoid any unpleasant surprises.

4. Software Company Stability

It seems like every other day a new CRM software is made available for consumers. With so many options, choosing a CRM can become overwhelming. Consumers have learned that ‘biggest’ is not always ‘best’. However, biggest usually complements stability, which can be invaluable for your investment.

5. Who has ownership of your data?

As many software companies have transitioned to offering software at a subscription, and your data is hosted in a Cloud environment, this question becomes more relevant.

6. Support

It is inevitable that at some point you will need some type of support for your CRM. It is not a matter of ‘if’, but ‘when’. Some systems include support with their license. Having good support for your CRM will give you peace of mind and keep you up and functioning when things may go sour.

7. Meeting Needs and Reporting

This is where we finally talk about features in a CRM software. You ultimately want to find a software that will meet your needs and be able to provide you with the reporting you find necessary to run your business.

8. Trials or Demos

You don’t want to invest in a CRM software without trying or receiving a demonstration of the software. You don’t buy shoes without trying them on first do you? Learn the system, get a feel for its interface and navigation.

 You may utilizing the obsolete techniques for managing your club operations, at that point you are risking your business growth cause of this. It’s hard to accept but its truth, you want to know!

These days, clubs can easily execute their internal operations but the reality is that it’s hard and stressful. There are always a much things to manage into any club operations business where the most important part is membership management. As billing, member retentions, planning’s, reports, revenue management, merchandising and event strategies etc. Every club’s business health as well as growth depends on successful prospecting which can easily achieve by the reliable club management software that help you efficiently, this is where AptusSoft can help you!

One of the best as well as most powerful benefits of we provide is having access to all aspects of your club through one integrated system. We manage each part of your club operations such as front-desk, HR, marketing, scheduling, and security, helping you to save you time and cost for management of your club. Where, hundreds of clubs worldwide used AptusSoft’s integrated solutions. The cloud-based solution has helped dozens of club owners and managers in the U.S. any other countries as well.

 The list of benefits you can gain by opting to AptusSoft as follows –

 - Saving your cost and time

-  Much More out of Club Resources

-  Increasing member satisfactions

-  Helping your your club’s unique needs.

-  Custom fine-tuning software to fit your operations

-  Personal training and support

-  Always available to answer your questions

Moreover, our check-in module includes such features as:

 -  Rapid, multi-mode check-in

-  Member preferences, usage and account status

-  Member schedules

-  One-click check-in for families

If your club is using the outdated methods, then you are in trouble. It might be surprising for you? But it is the reality.

Nowadays, with the advancement in technology, clubs can easily streamline their work process, which is stressful. There are lots of things to manage in clubs but the most crucial aspect is maintaining the data base of members, the billing process, member retention etc. A reliable club management software can efficiently help you with this, so what can be better than AptusSoft!

AptusSoft is a comprehensive, integrated solution for club management used by hundreds of clubs globally. It vigorously connects with every aspect of operational activities that includes, front-desk, HR, marketing, scheduling events, and a lot more. This eventually saves you time and money and optimizes all the resources such as member, staff, and various facilities.

Our cloud-based solution has helped many club owners and managers in the U.S. Below are the list of benefits you can gain by opting to AptusSoft:

- Save time and Money

- Optimize more of your resources

- Increase in customer satisfaction

- Data is stored in the cloud

- Easy billing process

The benefits doesn’t end here, our new flagship product Enterprise Club and Activity Management System (ECMS), is specifically designed to analyze the potential of integrated data through advanced software systems.

ECMS is capable of managing all the significant aspects of your business:

- Annual planning

- Billing and collections

- Staff and facility optimization

- Member acquisition, upgrades, and retention

We're providing Free Trial of our Club Management Software to all the new customers for a limited time period only. We have every confidence in our product. We are sure once you try AptusSoft you will see the great benefits to you and your members. There’s no harm in taking advantage of the free trial and seeing what AptusSoft has to offer. We think it’s likely you may be pleasantly surprised.

Visit Our Contact Page to Get Started - https://goo.gl/GbvTW4 or Call Us Directly at - 781.275.9191. No Set Up Fees, Pay Only If You Choose to Use the System.

Increase your Business Profitability with Club Management Software

Do you still have that basic check-in system in your club?

Then, your business is in deep trouble!

It might sound counter-intuitive, but you have to face the reality and adopt a flexible and scalable automated platform that streamlines all your processes from check-in, to administration, to your back office processes. A club software offers integrated solutions to businesses to efficiently manage their increasing members, process payments, retain members, etc.

So, AptusSoft is what you need!

AptusSoft is one such solution that help to save you time and money and effectively optimize all your resources - members, staff, etc. With an experience of two decades, AptusSoft was built for hundreds of clubs in the US to streamline their process with customized solution. Our aim is to provide comprehensive services that connects every aspect of club operations, including front-desk, HR, marketing, scheduling and lots more.

It might sound counter-intuitive, but you have to face the reality and adopt a flexible and scalable automated platform that streamlines all your processes from check-in, to administration, to your back office processes. A club software offers integrated solutions to businesses to efficiently manage their increasing members, process payments, retain members, etc.

So, AptusSoft is what you need!

AptusSoft is one such solution that help to save you time and money and effectively optimize all your resources - members, staff, etc. With an experience of two decades, AptusSoft was built for hundreds of clubs in the US to streamline their process with customized solution. Our aim is to provide comprehensive services that connects every aspect of club operations, including front-desk, HR, marketing, scheduling and lots more.

Key features:

·         Smart Check-In

·         Robust Membership Prospecting

·         On-line Services

·         Comprehensive Data Access and Reporting

Along with this, we have our flagship product Enterprise Club and Activity Management System (ECMS). It has been developed after understanding the pain of club owners to realize the potential of integrated work through an advance software system. It seamlessly stores all the data in the cloud, hence building a paperless environment among the business.

To learn more, request a free demo.