#writeandprintletters

As paper-based business processes still play a large role within most organisations, there is a real need for control and efficiency around print and mail. This is especially true for transactional documents like statements, invoices and letters, which need to be produced and sent out quickly, while ensuring accuracy and avoiding duplicated mailings.

Manually processing these documents is costly, time consuming and inefficient. Automating these processes provides significant cost savings and productivity gains, while reducing errors through improved data consistency. This approach also reduces dependency on individual employees, freeing them up to focus on other important tasks.

Automation makes it easy to produce and send your letters in the way you want, when you want. Whether you need to send one quick letter following a customer request or are producing a larger batch of documentation, an automated system will make the process as seamless as possible. This includes document composition, review and approval workflows, digitised form generation, inkjet addressing or machine inserting, stamp affixing and hand assembly.

The Pingen App provides a sophisticated control center and detailed letter tracking that gives you full visibility of every step in the process, from digital transfer to printing to handover to the post office. Our international print and distribution network ensures your letters are printed as close to your recipients as possible for the best postage rates, while our range of unique finishing options such as Google Street View, handwritten yellow letters and newspaper tear sheets add a wow factor that will help you stand out from the competition.

SITES WE SUPPORT

Whether you’re asking for cash donations or in-kind gifts, fundraising letters are a critical tool that every nonprofit organization uses to ask for support. In this article, we’ll share 12 Fundraising Fundraising Proposal Letter Best Practices that will help you write more persuasive fundraising letters that will raise more money for your cause!

Begin with a brief introduction that introduces your nonprofit organization and describes the fundraising project you’re seeking to accomplish. Then, identify your reader directly by name and describe how they’re personally connected to the project or cause – for example, “I know how important it is for underprivileged neighborhoods to have access to health and wellness services.”

Then, provide specific details of the problem you’re trying to address and how their donation will solve it (e.g., “A gift of $50 can provide food for X number of pets at the animal shelter”). Finally, state your goal and the progress your fundraiser has made towards that goal so far.

Consider including a success story from your previous event, crowdfunding campaign, or in-kind donation request. This will help your donors feel more confident in your ability to handle their donation, and it also helps to build trust!

Lastly, include your contact information and let your donors know how they can donate by phone or online. You can even provide an easy-to-use link to a fundraising website where they can make their donation using your nonprofit management software.

SITES WE SUPPORT

Send physical mail online is a great way to send any letter you need to be printed and posted. This is a popular method for sending business correspondence, personal letters, subscriptions, and more. It’s fast, easy and affordable.

Many people still prefer snail mail to email for important documents. It’s often more professional and carries a sense of authority and urgency. It can also create good relationships between businesses and their customers. It can be used to promote special deals, new products, or even just to remind people of your business.

It’s also easier to read than a computer screen and it can last much longer on someone’s desk or in their home. This gives it a chance to make an impression and get noticed, unlike emails that are often deleted or forgotten almost instantly. This can also be a great opportunity to create a call to action that encourages the receiver to take further action.

If you want to avoid the trips to the post office and spend more time on your business, consider getting a Physical Address with Digital Mailbox service from iPostal1. When mail arrives, we’ll send you an email or mobile app notification and scan all the interior documents into your account so that you can view them from anywhere, anytime. This is a perfect option for those who travel for work or are away from their homes for weeks or months at a time.

SITES WE SUPPORT

When your business or organization needs to send out a lot of promotional material at one time, bulk mailing is an excellent way to cut down on costs. Bulk mailing allows you to take advantage of lower per-piece postal rates, making it more affordable for companies of all sizes to conduct large-scale marketing campaigns.

The United States Postal Service defines bulk mail as physical mail that is prepared in larger volumes and mailed at reduced postage rates. This includes letters, flyers, circulars, advertising, newsletters and bulletins. The postal service also offers special discounted rates for nonprofits to send bulk mailings.

Generally, businesses use bulk mail to introduce new products and services to customers, as well as to thank clients and prospects for their business or to offer them deals. Using bulk mailing, it is also easy to target specific demographics. For example, a women’s wear boutique could target all the women in a particular town or city at once with a direct marketing campaign.

Preparing bulk mail is a little more complicated than simply printing and folding your materials, as there are USPS guidelines to follow. USPS requires that your mailings be properly presorted, barcoded and inserted into the proper envelope for each class of mail you’re sending. This is why it’s important to use software designed to prepare bulk mail, such as the Postage Saver Software program (USPS PAVE certified).

It’s also important to know how many pieces you need to qualify for each postal rate. To qualify for Every Door Direct Mail, you need to send a minimum of 200 pieces. There are higher minimum requirements for carrier route and presorted mail.

SITES WE SUPPORT

Corporate communications are critical touch points with your customers, donors and supporters. Whether you need to send out a welcome letter, letter of acknowledgement, disclosure or another important corporate communication, utilizing a printing and mailing service is one of the best ways to save money.

When you outsource your letter printing, you can focus on more valuable tasks such as acquiring new customers and following up with leads. Depending on your company size, most of you produce a surprising amount of paper communications ranging from accounting invoices to compliance notifications, reports, surveys, charity donor requests and other vital information. This is a time consuming and expensive project to handle in-house.

The bottom line is that your current in-plant printing and mailing operation costs you a fortune. There are fees for ink and paper, equipment and leased space, staffing, storing and warehousing supplies and keeping up with ever changing USPS rules and regulations for rate discounts. Not to mention, your employees are spending precious time handling customer communications that don’t fall within their core competencies.

Outsourcing your printing and mailing with the right partner can be a game changer for your organization. Your cost per piece will decrease and the accuracy of your letters will be improved greatly when you work with an expert. These companies specialize in large volumes of customer communications and are more likely to have the best printing technology for suppressing bad addresses, pre-sorting your mail and ensuring it arrives in its target recipients’ hands.

SITES WE SUPPORT