#workforce monitoring software

AI-Powered Employee Monitoring That Drives Real Results

Agentic AI

Analytics for Enterprises Driven by AI

Get complete Employee Monitoring visibility into your team’s work with AI-powered insights. Track productivity, identify inefficiencies, and improve performance — all from one secure and intelligent platform.

Request a Demo

Schedule a Call

Serving 3000+ clients across 19 countries with 45,000+ users

Workforce Analytics is Broken.

Scattered data, unclear productivity & invisible attendance

Let’s Fix it.

Track work, monitor hours, manage attendance, and see where time goes. AI-driven insights and recommendations help optimize productivity.

3 Key Pillars

Transform Data into Decisions that Drive Enterprise Growth

AI-Powered Workforce Analytics

Get macro and micro-level visibility into team performance, productivity trends, and operational bottlenecks.

Enterprise-Grade Compliance & Security

Ensure data governance, role-based access, and seamless integrations with your IT ecosystem.

Actionable Insights, Not Just Data Powered with AI

Move beyond raw metrics — empower leadership with real-time, decision-ready dashboards.

Not Limited To Just Monitoring, It's More

It nourishes and elevates productivity and overall employee engagement to build a balanced workforce like never before.

30%

Time saved from employees repeated, tedious, and regular tasks

40%

Elevated productivity, resulting in a better outcome and an organised team workflow.

40 min

everyday, saved in distributing assigned tasks to prevent a cluttered environment

Features That Power Intelligent Workforce Transformation

AnalyticsVisibilityInsightsWorkflowComplianceDashboardScalabilityRisk Alerts

AI-Powered Productivity Analytics

Leverage advanced machine learning to move beyond basic time tracking. vsg-365.ai analyzes behavioral patterns, application usage, and workflows to deliver deep insights into team productivity—empowering leaders to benchmark performance across departments, geographies, and roles.

Outcome: Data-backed decisions that drive measurable efficiency gains.

One Platform, Endless Integrations

vsg-365.ai fits right into your digital ecosystem. Sync employee productivity tracking, attendance, and project data across your favorite business tools, all in real time.

Microsoft Teams GreytHR Zoho Keka

How Our Productivity Software Works?

Deploy Fast. Scale Effortlessly. See Impact Instantly.

Install Lightweight Agent.

Quick deployment across 1000s of devices with minimal IT intervention.

Configure Dashboards & KPIs

Tailor insights to what matters for your leadership and operations.

Drive Continuous Improvement

Trusted by over 400,000+ users in 25 countries, ProHance is a workplace analytics and operations enablement tool for managing a distributed workforce using data & analytics.

It analyzes time spent on applications, quantifies output and offers insight into work patterns. The software offers 200+ reports for the workforce with real-time visibility into their key time metrics.

It is a no-code product for small or enterprise-grade businesses to startups and Fortune 500 companies.ProHance can integrate with leading HR and project management systems like Workday, SAP, Oracle, JIRA, Darwinbox, Rippling, etc.

It is ISO 27001 and SOC 2 certified, along with being EU GDPR and HIPAA compliant. Depending on the availability of data, ProHance can be up and running in less than 2 weeks in your environment.

Having said that, even though it comes with its set of benefits, it lacks majorly at certain forefronts.

Source

Source

Source

This is why we have come up with the top 5 ProHance alternatives so that you are not stuck in a loop.

Top 5 ProHance alternartives

Here is our list:

VSG-365.ai

Toggl Track

Desk Time

Hubstaff

Monitask

Let’s dive into them in-depth.

VSG-365.ai

DDDM is the process of using company metrics and KPIs to guide decisions instead of relying solely on intuition. This approach ensures decisions are grounded in facts and measurable outcomes.

Types of HR Analytics

Source

vsg-365.ai is a comprehensive workforce, HR, and people analytics platform designed to boost employee productivity.

It optimizes workplace efficiency, accountability, and performance, all within a single solution.

Trusted by over 5,500 companies and 200,000 users, vsg-365.ai ensures 99.9% uptime for seamless operations.

Its employee monitoring system includes a screenshot feature to prevent data theft while enhancing productivity.

The desktop application is compatible with macOS 10.11 and later, most Linux OS versions, and all Windows systems from Windows 7 onward.

It continues tracking work even offline, automatically syncing data once an internet connection is restored.

vsg-365.ai adheres to top security standards, including SOC-2, GDPR, ISO, and VAPT compliance, with TLS/SSL and AES-256 encryption for data protection.

Best Practices in HR Analytics

To get the most from HR analytics, follow these best practices:

Price (per user per month)

Free — INR 0

Starter —$5

Pro — $9

Enterprise — Custom

Features

Attendance Management — Monitor attendance, generate detailed reports, and receive email notifications.

Real-Time User Activity — Track employee activity with instant alerts.

Productivity Application — Categorize applications to enhance time management.

Hourly Engagement — Evaluate daily work patterns and trends.

Activity & Inactivity Tracking — Measure active and idle time for productivity insights.

Goal Setting & Benchmarking — Define and track performance objectives.

Screenshot Monitoring — Capture screens to maintain productivity and security.

Location Tracking — Monitor GPS location for workforce oversight.

Project & Task Management — Streamline task allocation and project execution.

Best for

Growing businesses & teams who want to maximize their productivity from industries like IT/ITES, Staffing and Recruiting, Marketing agencies and more.

Why vsg-365.ai is better than Prohance?

Feature

VSG-365.ai

Prohance

Employee monitoring

✅ Yes

✅ Yes

Productivity analysis

✅ Yes

✅ Yes

Automated screenshots

✅ Yes

✅ Yes

Application & website usage tracking

✅ Yes

✅ Yes

Cloud-based

✅ Yes

✅ Yes

Real-time analytics

✅ Yes

✅ Yes

Idle time tracking

✅ Yes

✅ Yes

Project & task management

✅ Yes

❌ No

AI-powered insights

✅ Yes

❌ No

User-friendly interface

✅ Yes (Modern & intuitive)

❌ No

Ease of deployment

✅ Easy (Plug & play)

❌ Complex

Customization options

✅ High

❌ Limited

Mobile app

✅ Yes

✅ Yes

Workforce management features

✅ Yes

✅ Yes

Geolocation & remote monitoring

✅ Yes

❌ No

Cost-effectiveness

✅ Affordable

❌ Expensive

Toggl Track

Source

Toggl Track is an employee time-tracking software that enables your teams to track time on multiple platforms with just one click.

It lets you track time for all your activities throughout the day.Use it to bill clients accurately to the minute. Share comprehensive data with clients to foster trust. It has no sneaky surveillance. No screenshots, no mouse tracking and employees decide what to share as time entries.

It integrates with 100+ tools via browser extensions and a native calendar for your favorite project management tools like Asana, Todoist and more.

Toggl Track is available for Windows and macOS and on mobile for iOS and Android.

Users using Toggl Track have mentioned 40+ hours saved monthly, 100% time tracking adoption and a 20% increase in profitability.

Price (per user per month)

Free — $0

Starter — $9

Premium — $18

Enterprise — Custom

Features

Get rid of manual time entries and start-stop timers. Record your activities and idle time accurately to the second.

Sync your local activities across devices and disable syncing so that recorded activities never leave your device.

Track project performance and assess project profitability in real time to compare projects, months, and clients. See how labor costs stack up against billable hours.

Get a bird’s eye view of where your team is spending time. Reshuffle the work as needed.

Best for

Agencies, software teams, law firms, accountants, and enterprises.

Pros

A client used it for tech support and content development teams and claims it does a good job for very specific tracking and time management.

It’s simple to set up and get rolling.

Adding clients and projects is simple.

The interface makes it easy, and the Help features make things even easier.

Cons

Siloed, incomplete, or incompatible data can reduce accuracy.

Finding HR professionals skilled in analytics and data science can be difficult.

GDPR, HIPAA, and other rules complicate data handling.

Policies may need customization for different regions.

Ensure algorithms are unbiased and data is accurate.

Transitioning to data-driven HR may face resistance from staff.

Desk Time

Source

Desk Time is an employee monitoring software that assesses the time spent by employees as productive, unproductive and neutral.

It boosts efficiency and automates time-consuming manual tasks. The tool can be used across mobile, desktop or over browser.

It is a powerful tool for medium to large businesses for project management, finances and HR. Desk Time integrates with powerful tools like JIRA, GitLab, Google Calendar, Trello, Outlook and Basecamp.

It cultivates a healthy work-life balance and instates proof-of-work.All the progress is stored or exported in reports with an option for private time off.

All the progress is stored or exported in reports with an option for private time off.

Price (per user per month)

Free — ₹0

Pro — ₹366.67

Premium — ₹513.33

Features

Get real-time information, identifying best workers and under and over-achievers to avoid burnout.

It has features like automatic time tracking, URL & app tracking, productivity calculation and project tracking.

Integrating the project management and calendar applications you already use can save valuable time and effort in the long run.

Customized settings ensure the data reflects their work as accurately as possible.

Best for

Medium to large businesses.

Pros

Easy to use and understand with a user-friendly interface.

A very good tool to measure employee productivity and efficiency as the product’s flagship.

Cons

Sometimes individuals can feel uncomfortable when their work is being monitored by their employers.

The design of the platform is old and needs to be upgraded as per design trends.

Hubstaff

Source

Hubstaff is a productivity and workforce management software designed for remote, mobile and growing teams to collaborate more effectively.

It provides insights into productivity metrics such as activity levels and app usage through dashboards. Most of its features are customizable, allowing users to tailor the app to their needs.

With built-in GPS time tracking, Hubstaff considers an activity rate of 50% or higher as a good productivity benchmark.

While Hubstaff is legally compliant, employee consent is required, typically agreed upon during the hiring process. Its compliance varies across regions, adhering to regulations like HIPAA and SOC-2.

Country-specific legal frameworks include:

Pros

United States: Electronic Communications Privacy Act of 1986

United States: Electronic Communications Privacy Act of 1986European Union: General Data Protection Regulation (GDPR)

Canada: Personal Information Protection and Electronic Documents Act (PIPEDA)

Hubstaff enables tracking of:

Pros

Hours worked

Earnings

Activity levels (based on keyboard and mouse interactions)

Screenshots (with options to blur or disable)

Apps and URLs visited (with options to blur or disable)

Locations

It offers 117 features and integrates with 35+ tools to streamline workforce management.

Price (per user per month)

Starter — $4.99

Grow — $7.50

Team — $10

Enterprise — $25

Features

Detect unusual activity by identifying suspicious apps, URLs, or unnatural keyboard and mouse movements to prevent false activity.

Monitor utilization rates to optimize team productivity.

Review key highlights, including hours worked and activity streaks, to maintain a balanced workflow.

Manage meetings and focus time effectively to enhance team efficiency.

Classify work hours as productive or unproductive with in-depth reports for better insights.

Best for

Software development, BPO, VA, SMB, Advertising, Marketing and Consulting industries.

Pros

Simple and user-friendly Chrome extension for seamless time tracking.

Affordable pricing with the flexibility to defer invoice payments to the next month without penalties.

Cons

Limited productivity monitoring features.

No option to downgrade your account.

ve seats but no way to change billing to stop getting billed for the seats removed.

Monitask

Source

Monitask is an easy-to-use time-tracking software for remote teams for timesheets and screenshots of employees’ workstations.

It monitors project management, productivity and attendance, and keeps regular communication transparent. Monitask has features like screen monitoring, employee scheduling app, activity level tracking, time tracking, check-in/check-out, work hours and attendance tracking.

Monitask does not keep track of sensitive information — no passwords or documents are stored on Monitask’s servers.

It can be used from Windows, macOS, Linux, Android, iOS and Chromebook.

Price (per user per month)

Free Trial — $0

Pro — $4.99

Business — $6.99

Enterprise — Custom

Features

Its key features include time tracking & timesheets, apps and internet tracking, activity monitoring and multiple screenshots.

It offers project management and task management for monthly stats, accounting summary and time entry details.

It is secure with 2-factor authentication, advanced reporting, Public API Access, higher API limits and screenshot storage.

All of the time-tracking and screenshot data is securely stored and encrypted using 256-bit AES encryption.

Best for

Freelancers, contractors, remote employees and employees who work from home occasionally.

Pros

It is a good solution. If clients call to have help with changing some of the features Monitask has great customer service.

Clients like all the different personalizations you can do, it’s cool that you can have different settings for different team members. I also like the ability to have different projects.

Cons

One of the features that Monitask missing is the client platform.

Not a con but a mirror to entrepreneurs as they often feel they are not spending “enough” time working on various projects.

VSG-365.ai has all the features of ProHance and even more

ProHance alternatives are VSG-365.ai, Toggl Track, Desk Time, Hubstaff and Monitask.

If you are looking for a tool that does employee productivity monitoring and more, VSG-365.ai has your back.

It offers:

Workforce Analytics

Employee monitoring

Field tracking

Time tracking

…and more!

What is Remote Team Management Software?

Remote team management software is a type of software that helps managers and team leaders to effectively oversee and coordinate the work of team members who are working remotely. This can include tools for communication, collaboration, employee time tracking, Project Management, Employee Monitoring and other features that help to ensure that team members are able to work efficiently and effectively while working remotely.

Remote team management software Features?

Remote team management software can include a variety of features that help managers and team members to work efficiently and effectively while working remotely.

Some common features of remote team management software include:

Project management: Remote employee monitoring software for creating and tracking tasks, assigning work, setting deadlines, and managing budgets.

Time tracking: Remote employee monitoring software for tracking the time spent on tasks and projects, to help with time management and billing.

Collaboration: Remote employee monitoring software for working on projects and documents together in real-time, including features such as document editing, commenting, and version control.

Task tracking: Remote employee monitoring software for creating, organizing, and tracking tasks and to-do lists, including features such as due dates, reminders, and notifications.

The specific features offered by different remote team management software will vary, and it’s important to consider which features are most important for your team’s needs when selecting a tool.

Why Remote employee monitoring software important for Business

Remote employee monitoring software is important for business for several reasons:

Productivity: Remote employee monitoring software by tracking employee activity, businesses can see if their employees are working effectively and efficiently. This can help identify areas for improvement and increase overall productivity.

Compliance: Remote employee monitoring software can ensure that employees are following company policies and procedures, as well as industry regulations.

Time management: Remote employee monitoring software can help managers track employee attendance, vacation time, and sick leave to ensure that work is being completed on time and that there are no gaps in coverage.

Communication: Remote employee monitoring software can help managers and employees communicate more effectively, especially if they are working in different locations or time zones.

Overall, remote employee monitoring software helps businesses to better manage their remote workforce, increase productivity, and ensure compliance and security.

How to Setup Remote Employee Monitoring Solution for Your Business

There are several steps you can take to set up a remote employee monitoring solution for your business:

Determine the purpose of the monitoring: It’s important to have a clear understanding of why you want to monitor your employees and what you hope to achieve.

Choose the right tools: TrackOlap Remote Employee Monitoring Software available for remote employee monitoring, including time tracking software, project management tools, and productivity monitoring software. Choose the tools that best fit your business needs and budget.

Establish clear policies and guidelines: It’s important to clearly communicate your expectations and policies around remote employee monitoring to your team. This can include things like the specific types of activities that will be monitored, how often monitoring will occur, and how the data will be used.

Train your employees: Make sure that your employees understand how the monitoring tools work and how to use them effectively. TrackOlap Providing training and support it can help ensure that the monitoring process is smooth and efficient.

Regularly review and assess the effectiveness of the monitoring: Periodically review the data you are collecting and assess whether the monitoring is meeting its intended goals. If not, consider making changes to your monitoring approach or tools.