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Webmail solutions - Free Email Services <\p>

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Webmail solutions - At leisure Email Services <\p>

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Webmail solutions - Free Email Services <\p>

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Effective communication is the key to managing any business. Whether it is a large scale business or a small scale one, good communication keeps all the tasks and various operations flowing smoothly and efficiently. So how does one bring about this competent communication system for a business in today’s fast moving world? With the help of Information Technology, of course, the advent of digital communication systems has made this job much simpler than it used to be in earlier days. Modern digital tools allow a business to set up a central Communication Server that is well equipped to easily handle all types of contact between the employees of a company. Be it landline or mobile telephony, video calling, Email, audio and video conference calls, Fax, the server is capable of managing all of that and more. The central system also acts as contacts and employee information database and a files server as well. Important documents can be stored within the server and can be accessed by any authorized personnel from any location.

A server that is set up for office communications is also used for providing Email Solutions for the company. For example, the SecuraNET server for communications acts as a virtual post office. All Email communications are transmitted through the server and messages are stored on the server for easy retrieval from any location. The different types of Email protocols, like POP3, SMTP and IMAP are supported by the server. These protocols can be configured as required by the office and can receive Emails either from the internet service provider or directly from the internet. We now live in a world of mobile communication, hence it is essential that the server is able to handle mobile telephony and it allows cellphones to be able to connect with it to send and receive Emails. Smartphones of today can be configured to be tethered to the Email server to handle Email transmission, thus making communication more easy and efficient.

Our world has gradually transformed into one that is greatly dependant on the digital platform. Advancements in Information Technology has brought about major changes in the way we communicate with each other and hand written communiqué has given way to the digital format of Electronic Mail or Email, particularly where business correspondence is concerned. So, how does this Electronic Mail work? The central character in this process is the Email Server. This is like a virtual post office that manages all the Emails passing through it and receives them for the intended contact or sends them off to the required destination. There are various protocols that are used to facilitate the Email exchanging process. When an Email is sent, it uses standard SMTP. This Simple Mail Transfer Protocol forwards the mail to its correct location. This works in tandem with two other protocols that are used for receiving Emails. These are the Post Office Protocol or POP3 server and the Internet Mail Access Protocol or the IMAP server.

The process of sending and receiving Emails through the Mail Server is facilitated by the use of mail clients. These are programs that allow the user to type out an Email and connect to the server to send it across to the addressed person. The mail client also acts as a receiving agent for any Email communication addressed to the user. Some popular Email applications that are used nowadays are Outlook, Thunderbird, Eudora, Pegasus, Gmail, etc. An Email address acts as the unique identifier for a person and when sending or receiving mails, this is what determines where exactly the Email needs to reach. Once sent, the Email passes through the SMTP server, which resolves the Email ID and associated domain for the receiver and then forwards the mail accordingly. If there is an error in the address or a problem with the destination domain, then the server retries four times before rendering the transmission a failure and bouncing the Email back to the sender. If the address is resolved successfully then the SMTP server sends the mail to its address where it reaches the receiver through the POP3 or IMAP server configured at his end.

Email servers are programs that are used to send and receive multiple messages from more than one computer. Email solutions are not depended on any specific geographical location – emails can be sent to any region of the world 24 hours a day. While there are many public email server systems found in the world such as Gmail, Yahoo mail, and so on, many businesses are seen using and maintaining their own servers. This is called dedicated email server.

Dedicated email servers give complete control of one’s email lists. That is, a professional can use the emailing engine to send and receive any number of messages per day without being answerable to any third party. Public email servers have some restrictions with regard to the number of emails send every day. Sending large number of emails or large files may take longer time to get delivered. However, when dedicated communication email server is used then such problems can be easily resolved.

A completely controlled email server solution can ensure a business privacy, better control and avoidance of any unwanted emails and viruses. Moreover, privately owned email servers don’t have restricted space or time limit – you can send large bulk of emails to multiple recipients at any moment.

There are certain advantages of installing dedicated email solution over the usage of a public server.

Emails reach faster

Using a dedicated server will let you send large volumes of emails within a short span of time. Emails get delivered faster compared to public email servers. It also becomes much easier to open an email attachment or download heavy file rather than to wait for long to open or download the same. Besides, mails reach your inbox faster as well.

Per user mailbox charges nil

A communication email solution doesn’t require you to pay for every user mailbox that you access. Thus, with your own in-house businesses communication server system, you can save cost and at any time access different mailboxes.

Add/remove users without taking permission

There is absolutely no need to take permission from a third party to add or remove a particular user from accessing your email server. For example, you can easily remove an ex-employee from viewing all your business emails henceforth. Similarly, a new joiner can easily be added to access your business emails.

Usage of printers and faxes

Businesses can easily use printers to print out an email hard-copy. Similarly, fax machine can be used to fax an important message to another person.

Elimination of spam mails

Any kind of spam mails, malware, viruses, etc. can be eliminated completely once you start using a business email server. Public email servers easily allow individuals to send you rubbish emails or emails that don’t interest you. However, such spam or unwanted emails can be avoided once you install a business email solution.

Less costly

At a quite low cost, you can get a business email server. Many companies offer great discounts to businesses who wish to purchase a dedicated mail server. Besides, you can maintain full privacy and control using a professional email server solution.