Apr 17
UAE EPC vendor registration guide covering steps, required documents, eligibility requirements, & smart strategies to get approved and grow
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UAE EPC vendor registration guide covering steps, required documents, eligibility requirements, & smart strategies to get approved and grow
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What certificates are needed for product approval in Saudi Arabia?
Product approval in Saudi Arabia is primarily handled through SASO’s Product Safety Program (SALEEM) and the SABER platform. For regulated products, such as electricals, building materials, toys, tyres, and many industrial items, you need to get a Product Certificate of Conformity (Product CoC) to show that the product meets SASO technical regulations and standards. Additionally, you will require a Shipment Certificate of Conformity (Shipment CoC) for each shipment for the customs to clear the goods at Saudi ports.
Approved certification bodies such as Intertek, QIMA, and others test and review your products, and documents, issuing certificates when they’re satisfied. All consignments, including non-regulated ones, now need SABER shipment certificates for smooth clearance. Planning SASO/SABER approvals alongside vendor registration can avoid delays at the border and guarantee that when you win a tender, your products can be imported and delivered promptly.
How long does vendor registration take, and what does it cost?
Timelines are influenced by the portal and how organised you are. If your documents are complete and meet the portal’s criteria, standard vendor registration can take around 3-4 weeks on general government platforms like Etimad. More specialised portals like Saudi Aramco or SABIC usually require additional technical questionnaires and pre-qualification steps, which can extend the process to 6-8 weeks. Regarding costs, many government portals do not impose a registration fee, but you should plan for expenses related to document translation, legalisation, and internal administrative time.
Certain corporate portals might impose annual vendor fees that usually range from around SAR 1,000 to SAR 10,000, based on category and scope. These expenses are a normal part of the investment for business setup in Saudi Arabia, especially if you aim to pursue large or long-term contracts.
How does Vendor Registration work in Saudi Arabia?
Vendor registration in Saudi Arabia is the official process that enables your company to become an authorised supplier for government agencies or large private organisations. After registering, you receive a vendor code that allows you to access tenders and submit bids directly. You will need to complete an online form and upload documents such as company certificates, financials, and technical details. For those considering business setup in Saudi Arabia, successful vendor registration can lead to major projects and contracts in various sectors. There are different portals available for oil, technology, utilities, and more. Each portal has its own set of requirements, so make sure to verify the specific portal where you intend to register.
Getting Vendor Requirements: Government requirements: A valid copy of the Commercial Registration (CR) Certificate A valid copy of
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GeM Portal Registration Online
The Government e-Marketplace (GeM) serves as an internet-based platform designed for the acquisition of goods and services by both central and state government bodies.
Public procurement has traditionally played a crucial role in government operations. The introduction of GeM by the government aimed to elevate transparency, efficiency, and the speed of public procurement processes.
GeM offers various features such as e-bidding, reverse e-auction, and demand aggregation to assist government users in attaining the most favorable value for their expenditures.
Benefits of Registering on GeM Portal
Access to National Public Procurement market
Special provisions and sections for startups, MSME, and Emporium products
Fully online, paperless, and contactless platform
Multiple invoices for a single order
Easy access to participate in bids/reverse auction
The clock has been enabled in RA to display the remaining time for seller participation
All sellers will be shown reasons for rejection
Seller friendly dashboard for monitoring supplies & payments
Seller belonging to North-East states and J & K are exempted from ITR at the time of bid participation
Dynamic Pricing - Price can be changed based on market conditions
Direct access to Government departments and their organizations
Documents are required for GEM registration:
PAN Card
Udyog Adhaar or MSME certificate
GST registration certificate
Mobile No. and Email ID
Cancelled cheque copy
Aadhaar Card of applicant
If necessary, other supporting documents such as photos, a product list, etc.
*If you want to know about CDSCO Registration, EPR Registration, NGO Darpan Registration, GeM Registration, or APEDA Registration
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