#unit2partc

Unit 2 Part C: manage the effectiveness of the project

Leading up to the event we met every Monday to plan the event, things came up about the artists performing, what artwork would be displayed, the layout of things like the PA system and stall positioning in the room.We met on the morning Saturday 16th December, before the gig, we discussed the practical issues about the event and how we would deal with them if something came up, how everything was going to operate that day and where everything would go.  And I met Beth to pick up the posters for promoting the event, I also posted on social media about the event before and during it.

The hashtag we created to get people posting about the event.

Live poetry in motion.

A photo of one of the post it notes hidden as a trigger point. 

I started writing the poetry triggers on pieces of paper but got some feedback from Zahra about using post it notes which was suggestion as they were colourful and made everything look so clear. 

I was nervous about how this would work out, my initial approach to positing them around wasn’t so creative, I ended up trying out putting them on fixing on the ceiling, under light switches, on the march table and Christmas decorations.

Here is the flow of work that was produced and contributed to by the audience members. This was in response to the art on the walls, music and post its.

People got involved with my work really easily, they contributed ideas, thoughts, lyrics that were triggered by the general mood of the room and music/art.

I told people how they could contribute, gave them pointers when they asked and reassured them that they could write about whatever they want but to feel to use the triggers around the room for inspiration.

The issues I came up against was making sure the post it notes weren't in the way of the artwork or musical equipment. The projector was also not so clear, it has some problems with speckles on the screen, we did what we could and spent some time propping it up in a part of them room that was clearly marked. 

I taped down cables to avoid any trips and slips. 

Beth wall of art.

Destiny and Beth DJing featuring one of my post it notes.

A series of posters by http://leamoraleschanard.com

Some feedback from Zahra the director of YWMP: 

How well do you think I have done on my side of the project? 

I think your ideas have been fresh, new and exciting, we have never hosted anything like this as part of YWMP. You are starting to form new ideas and see them through which is an important part of becoming a leader. Communicating your needs for this work to be achieved is key and you have really shown growth with asking for help when you need it.

Was there anything I could have done better ?

How is your project going? 

The project is almost under wraps. 

What is going well? 

The display of photos, as my partner and I have been able to work out, how many photos are needed for each side of the board, as the display is double sided. 

What have you had to change and why since your last report? 

The selection of photos and the presentation of quotes as we decided we wanted two particular shapes. 

Has this had any impact on your own role and what you were planning to do? 

We have good variety of photos, which means that our content is well balanced and that there are no duplicates. 

What ideas have you shared with the team? 

I shared different photo options with the group, so they could help me select the final photos for the project. 

How have you helped others? 

I’ve have helped my partner when she needed help editing photos and trying to recover several over exposed photos. 

I have also helped the bronze awards crew with their feed back and their artist research. 

What decisions have you had to take to make sure the project is a success? 

selection of photos 

colour correction 

choice of font 

layout and design 

What have you not been able to do within your role that you think would have made things better? 

I could have created my own invite, know knowing that there was option to create one. 

What were the leadership skills you chose to focus on? 

Taking feedback from others

Communicating with the crew

Drafting and Planning ideas for our project

What have you done during the project to help you improve in these areas?

Look at different ways how to collect feedback from my peers, some through verbal communication and others visually. 

How is your project going? 

Good.

What is going well? 

Communication between the my partner and myself and making sure that we have all the equipment we need for our exhibition, such as our own personal portfolios, along with arranging what size of paper we will be using. 

What have you had to change and why?

I’ve had to take more pictures for certain days, because for some shoots, I didn’t take a variation of photos. 

What ideas have you shared with the team?

Sharing the same idea of making sure that we did not have the same photos on our display, as we each to display photos taken by ourselves

How have you helped others? 

When there has been trouble with lighting, I have helped Miriam with the settings in the camera and making sure that the aperture and iso are apporiate for the shoot. 

What decisions have you had to take to make sure the project was a success? 

Take in consideration the space of the board and how much many photos will be displayed, along with showing everyone of the art awards crew within the photos. 

Are there any other things you have had to think about to make sure everyone was kept safe? 

Project Review 2: Date: 5/8/16

How is your project going?

My project is going as planned as i have completed most of my actions

What is going well?

I have printed my final selection of photos for the exhibition as well as beginning to print out the photos for my portfolio and the quotes and logos that will be on the display board.

What have you had to change and why since your last report?

In regards to my photos i haven't changed anything although, with the quotes Yasmin and i have decided to put them in two specific shapes rather than just a rectangle.

Has this had any impact on your own role and what you were planning to do?

It didn't have a large impact however i just had to make sure that we used a equal amount of the shapes and that the quotes fit inside. 

What ideas have you shared with the team?

I have shared my final selection of photos for the exhibition and some of the photos that i will use in my book.

How have you helped others?

I have helped my fellow cannibal goldfish member by giving them feedback as well as helping Yasmin select her photos. 

What decisions have you had to take to make sure the project is a success?

I have had to change some of the photos that i intended to print out for the display and book. I have also edited a couple of the photos so that they are good quality.  Yasmin and i have also had to make the decision on how we wanted to present our prints as we initially wanted to hange them from the museum ceiling but we realised that it wouldn't be successful as the room is quite small and is already filled up with work and pieces on the wall.

What have you not been able to do within your role that you think would have made things better?

During the filming week i was not able to take photos during the actual take which was  shame as it would've allowed me to capture stunning photos of the action taking place.

Were there any other things you had to think about to make sure everyone was kept safe?

The only thing that we had to think about was where we were going to place the board as it could be easily knocked over and someone could've also been injured.

What were the leadership skills you chose to focus on?

The leadership skills i chose to focus on was my planning, managing and communication skills  

What have you done during the project to help you improve in these areas?

What is going well?

Much more! Lesley and Linda have told me that since we spoke about the things I needed to work on, I have immediately stepped up! This meant a lot to me, because after the conversation, I was making a conscious effort to show them what I was capable of as an Intern. 

What have you had to change and why since your last report?

I use my initiative much more. So I know what I need to do on a daily/weekly basis, and I just do it. Setting/Packing up is just something I do regularly. When I feel that I don’t have much to do, Instead of sitting around, I ask Linda or Lesley if there is anything I can do. I was pretty nervous the session after our meeting, because I was desperate to come across well. But as they day went along, I could feel within myself that I was doing better. I also had verbal feedback from Lesley and Linda which confirmed this. The Shoot and Edit week was another chance to prove my worth, and I just kept everything that was said in mind. What kept going through my head was ‘Don’t just stand around!’ I always either tried to find something do, or asked for something.  I’ve been a lot more conscious about how I come across to Linda, Lesley and the rest of the group. My main goal has just been to stay busy! I certainly try to get involved and contribute ideas more. Of course I’m still not perfect with this, but I’m making the effort. 

Has this had any impact on your role and what you were planning to do?

This whole process has truly helped me. Getting positive feedback from Lesley and Linda made me feel great, and I feel that I’ve changed a lot since the beginning of the project. I feel that I play my role much better and that has made things much clearer to the group that I’m actually a member of staff too. This is clear because I’m always trying to stay busy. I feel that the Internship has impacted me in other ways too. Even outside of work, I’ve had comments that I’ve changed (positively). I feel that all of the things I’ve had to improve on are not just relevant to this job, but life skills.

What ideas have you shared with the team?

I’ve generally contributed ideas to the team whether that be ideas for the film, or anything else. This is harder because of my quiet nature but I’m still making the effort.

How have you helped others?

I picked up the Display Board for the exhibition from another centre, and learnt how to set it up. When Yasmin and Miriam arrived, I taught them how to set up the display board for the exhibition at the screening.

What decisions have you had to take to make sure that the project is a success?

I have had to make sure that I make decisions collaboratively with Lesley and Linda as the project went along, so we would meet up a regularly as possible to discuss the project and sort out anything that needed to be completed. 

What have you not been able to do within your role that you think would have made things better?

I would have liked to do even more admin work. I had the opportunity to do this, but I would have preferred to do even more.

Were there any other things you had to think about to make sure everyone was kept safe?

1A Centre do a good job of keeping the young people safe. The main times you need to think about it is when we’re out and about and the young people are crossing roads etc

What were the leadership skills you chose to focus on?

I chose to focus my Communication and Confidence.

What have you done during the project to help you improve in these areas

Simply improving and getting positive feedback has made me more confident in my ability. I still make mistakes for sure, but I still feel that I’ve improved a ton. My communication can still do with some work, but I’m taking steps to improve.

Evidence of delivering project: 

PROJECT REVIEW 2 - 2nd August 2016:

HOW IS YOUR PROJECT GOING?:

It’s still actually going really well, honestly. The majority of the design is pretty much complete in Photoshop, and I’ve only got a couple more tweaks to make due to some really neat suggestions from the team. All in all, the project’s turning out super-great so far.

WHAT IS GOING WELL?:

It turns out that the chosen proposal was a lot easier to pull off in Photoshop than I first thought, and I thankfully haven’t had any problems with any of the software (although I did have to reinstall the Wacom drivers at first, which took a bit of time). Designing the actual logo has been a breeze so far, and I’m actually really enjoying it to be honest.

WHAT HAVE YOU HAD TO CHANGE AND WHY SINCE YOUR LAST REPORT?:

Since my last review, I’ve done some major adjustment to the outline of the fish due to the rest of the team not really liking the plain edges of the current design. Some members of the group also suggested that I also export a couple of versions with different background colours for different situations. For example, for the main film we’ll be using a version with a black background due to it looking more professional and for the twitter account we uploaded a version with a light-blue-ish background to make it fit in a bit better with the rest of the page. The core design is exactly the same though, which is the most important bit really.

HAS THIS HAD ANY IMPACT ON YOUR OWN ROLE AND WHAT YOU WERE PLANNING TO DO?:

I was planning to just leave the logo without the outline, but due to the rest of the team wanting an outline I decided to add one and the design looks much, much better as a result. So yeah, always listen to your team because sometimes their input can be really useful.

WHAT IDEAS HAVE YOU SHARED WITH THE TEAM?:

After working on recreating my main idea within Photoshop, I shared my results with the rest of the group and they influenced the direction I took afterwards with the outline, so I’ve shared basically most of my output with ‘em.

WHAT DECISIONS HAVE YOU HAD TO TAKE TO MAKE SURE THE PROJECT IS A SUCCESS?:

Overall I’ve left most of the big decisions to the rest of the group so that their voice is heard in the design process for this logo, so I mostly just ended up making smaller decisions during the design process in Photoshop (for example, the main colour of the logo itself).

WHAT HAVE YOU NOT BEEN ABLE TO DO WITHIN YOUR ROLE THAT YOU THINK WOULD HAVE MADE THINGS BETTER?:

To be perfectly honest I was given a ton of freedom for this project, so there hasn’t really been anything I’ve been completely restricted from doing for this logo. Maybe I would’ve left the outline off and just changed the logo colour for different situations (y’know, like most professional logos), but I’m not too fussed overall. 

WHAT WERE THE LEADERSHIP SKILLS YOU CHOSE TO FOCUS ON?:

I chose to focus on taking in feedback from the rest of the team and to always present multiple options when presenting ideas to the group.

WHAT HAVE YOU DONE DURING THE PROJECT TO HELP YOU IMPROVE IN THESE AREAS?:

How is your project going?

It’s been very interesting to learn about the comedy and meet everyone. I had a chat with Lesley and Linda in regards to the Internship, and they told me how they thought I was doing so far. They told me that there was a lot that I needed to step up on, as I’d evidently been struggling with the role for the first few weeks. They wanted me to improve on the following:  Using my own initiative, promoting the project via social media, providing ideas for the group and just generally showing passion for the course. I was still learning where everything was such as the equipment, but it was clear that I needed to speed things up! On a fast paced course like this, there’s no time to slack.

What is going well?

Whilst I’m still getting used to the internship, It has still been great to learn so much about Comedy and meet the rest of the group. It’s been a very different experience so far in comparison to last year, and I’m really enjoying it.

What have you had to change and why?

I’ve had to change all of the things that Lesley & Linda brought up to me. So I’ve pretty much had to:

Use my own intuitive more. So to expand on this. I shouldn’t always have to be urged to do something - I should just do this. This is becoming easier as there are certain tasks that I have to do regularly, but I should use my common sense, and just do something If I feel it needs to be done.

Promoting the project via social media - I needed to start promoting the project on twitter and sending out tweets about the project. I hadn’t really been doing this beforehand, but it’s something that I’d been urged to start doing.

Make it clear that I’m a member of staff - This is a slightly harder one to do, but I’ve been taking steps to do so. I just have to make it clear to the group that I’m a participant and a member of staff, so I need to find a middle ground.

What ideas have you shared with the team?

I pitched my idea of my script to the rest of the team, and got their feedback on whether it was good or not.

How have you helped others?

When the team ran out of props or needed beverages/refreshments, I would always be the person to go out and buy it.

What decisions have you had to take to make sure the project was a success?

Before the project began, I came in and met with Lesley and Linda and helped them to plan the project. So we had to take all the right precautions to make sure everything was going to run smoothly.

Are there any other things you have had to think about to make sure everyone was safe?

PROJECT REVIEW 1 - 1st August 2016:

HOW IS YOUR PROJECT GOING?:

Pretty well, actually. I’ve just presented three (albeit very rough) potential logo designs to the rest of the group, and they’ve chosen one of them for me to start developing into a finalised logo design. So yeah, it’s actually going alright.

WHAT IS GOING WELL?:

Well, for a start the design chosen by the group was actually my favorite out of all 3 suggested designs presented, which is a nice bonus for me I suppose. In addition, during my discussion with the rest of the group a lot of useful suggestions were thrown around based on my proposed designs, and I’ll keep a lot of these in mind when designing the logo itself. For example, one of these suggestions was to make the exclamation mark tail look a lot more like a tail by curving it a lot more and such, and I’ll definitely be taking this advice to heart when working on the tail in Photoshop.

WHAT HAVE YOU HAD TO CHANGE AND WHY?:

First off, the other two designs that weren’t chosen by the rest of the team were, simply put, scrapped due to the team not liking them as much as the chosen proposal. After that though, most of the remaining input was mainly just little suggestions and tweaks about how to bring this design up to the high standards of the rest of the project.

WHAT IDEAS HAVE YOU SHARED WITH THE TEAM?:

As I’ve said before in this post, I shared three potential logo designs with the rest of the team and asked them for input on which one to develop as a final logo. They ended up choosing my first proposed idea, so this selected design is gonna be the one to be developed as a final logo.

HOW HAVE YOU HELPED OTHERS?:

I’ll be helping the rest of the group by providing them with a quality logo for the project whilst they crack on with working on the actual film. 

WHAT DECISIONS HAVE YOU HAD TO TAKE TO MAKE SURE THE PROJECT WAS A SUCCESS?:

When presenting the initial proposals, I decided to hold a quick vote to make the decision for which logo design I should continue developing. This sped up the decision process a ton and gave me a bit more time to start working on the design within Photoshop.