#tender process

The Malaysian Anti-Corruption Commission (MACC) has launched a preliminary investigation into alleged corruption and irregularities in the MyKiosk project tender process under the Housing and Local Government Ministry. This follows a complaint from a political party. MACC’s Governance Investigation Division is also conducting a parallel probe. The investigation focuses on potential corruption and…

#Vigilance #Raid चंबा नगर परिषद में टेंडर प्रक्रिया में हुई है गड़बड़, विजलेंस में दबिश देकर खंगाला रिकॉर्ड

Himachal News: हिमाचल प्रदेश की नगर परिषद चंबा में शुक्रवार सुबह विजिलेंस विभाग ने दबिश दी। नगर परिषद पर विकासात्मक कार्यों को लेकर हुई टेंडरिंग प्रक्रिया में गड़बड़ी करने के आरोप लगे हैं। एएसपी विजिलेंस अभिमन्यु वर्मा की अगुवाई में दबिश दी गई। विजिलेंस टीम ने रिकाॅर्ड को कब्जे में लिया। एएसपी विजिलेंस अभिमन्यु वर्मा ने बताया कि शिकायत मिली थी कि मिंजर मेले के दौरान हुए सफाई कार्य सहित अन्य…

A tender refers to an offer made to supply goods or services at pre-agreed prices. Upon acceptance by the client, the tender becomes binding for both parties, and procurement policies dictate the tender acceptance process. The emergence of e-Tendering aims to eliminate the malpractices associated with traditional bidding methods, and the advent of e-Procurement software has further facilitated this process.

Understanding the public and private sector tenders

Public and private sector tenders differ significantly in their approach. Traditionally, public sector procurement was divided into three stages:

Expression of Interest (EOI),

Pre-qualification Questionnaire (PQQ), and,

Invitation to tender (ITT).

In contrast, private sector procurement has these stages, with acronyms starting with "R": Request for Information, Request for Tender, Request for Quotation, Request for Proposal, and Request for Offer.

However, the public sector now effectively merges EOIs and PQQs into a single Supplier Questionnaire (SQ). One noticeable difference between the two sectors is that public tenders are more prevalent and accessible to the public than private tenders, which are harder to source.

Types of e-Tendering in India

To ensure fairness in procurement without any prejudice, government projects are typically kept as open tenders. Typically, there are three types of tendering methods: open tendering, selective tendering, and negotiated tendering, which are chosen based on the requirements of contracts.

Open tendering is the most common method used in the engineering and construction industry., As it allows anyone to submit a tender to supply the required goods and services. While this approach provides opportunities for emerging suppliers, evaluating contracts can be time-consuming, since not all bidders are suitable for the contract.

Selective tendering is an alternative to open tendering that allows suppliers to submit tenders by invitation. This method is suitable for contracts of a particular size and complexity, and it builds client confidence as only a few suitable firms meet the criteria.

Negotiated tendering starts from tendering till dispute resolution. The contractor is involved in the project from the start, resulting in effective communication and information flow. This approach is suitable for highly specialised contracts, such as engineering and construction contracts.

Steps for applying for tenders through e-Tendering process

Successful public tendering is a highly structured process that involves the following steps:

1-Identify relevant opportunities on the specific portal according to your requirements. 2-Make sure you fulfill the requirements by going through the specifications in the tender notice. *Consider the following questions before proceeding: *Can your organisation afford the time and cost involved if you don't win? *Does your organisation meet the technical skills and expertise required? *Does the work fit with your organisation's strategy? 3-Express your interest to the buyer through an "Expression of Interest" or by downloading the tender documentation online. 4-Tender invitations can be issued through Request for Information, Request for Proposal, Request for Quotation, or Request for Tender. 5-If the open procedure is used, submit a full tender at this stage. Otherwise, for all other processes, buyers use the restricted procedure to trim the number of applicants before the tender stage. 6- The next steps in the public tendering process involve completing the Pre-Qualification Questionnaire (PPQ) and receiving an Invitation to Tender. The PPQ helps the buyer to select suitable suppliers and streamline the process. To aid in this process, the government has released a standardized Selection Questionnaire for scrutiny. 7-After the PPQ is received, it will be evaluated against the buyer's criteria. Tenders that meet the requirements increase the chances of winning the tender. Once the evaluation is complete, the successful tenderer will be notified, and unsuccessful submissions will be rejected. If your tender is successful, you will be added to the buyer's shortlist. 8-The next crucial step is to submit a full tender response. This is where you have covered all the initial steps in the tender process, and the buying authority is satisfied that you have the necessary resources and expertise to meet the requirements.

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