#productivitymethods

The productivity method helps you get your tasks done and progresses you in achieving your goals.

The mistake most people make when thinking about a productivity method is that they look at it as if it’s a magic ability to change who you are in an instant.

In reality, all productivity methods intend to help you structure processes and help you make better decisions when it comes to your time and where to spend it.

How to choose the right productivity method for you

The first thing you want to do when considering productivity improvement methods is your natural tendencies.

Ask these question:

Are you an organized person?

Are you a procrastinator

Are you messy?

Are you a morning person?

Do you have problems focusing?

Do you need help prioritizing?

What are your strengths?

Here Are the Best 5 Productivity Methods In Your Daily Life

Best 5 Productivity Methods In Your Daily Life

1. The Pareto (80/20) technique

The Pareto Principle, also known as the 80/20 rule, applies to a surprising amount of everyday things.

When you work, the top 20% of your time generates 80% of your revenue.

If you use a productivity tracking tool, you might notice that you have focused bursts where you get a lot of work done, then a lot of time that doesn’t seem to generate much.

Spend the first 80% of your day working only on those priorities. Then, you can shift focus to lower priority tasks at the end of the day if you need to.

This productivity improvement system works well when you have control over your priorities and to-do list. It’s great for an entrepreneur or freelancer but not ideal for someone in a production role.

You can use the 80/20 technique when prioritizing is your biggest concern. It’s a good way to decide what gets done and what doesn’t.

2. Time blocking

Time blocking is a popular technique because it’s simple, effective, and works in most situations.

The idea behind time blocking is that you break your day into focused blocks of time and schedule specific tasks in each block.

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Start by making a list of everything you need to accomplish by the end of the week.

Don’t overlook meetings, checking your email, and breaks. Those take up time in your day, and you should plan for them, too.

When you get an alert saying that a time block is over and it’s time to work on something else, move to the next task. It’s okay if you didn’t finish the task. You can come back to that later in another scheduled time block.

Time blocking is ideal for people who need to manage a lot of different tasks and priorities. If you already work from a calendar, this will be an intuitive system for you.

3. The Pomodoro Technique

Pomodoro is a type of tomato. It’s also a productivity system. The name “Pomodoro Technique” comes from the tomato-shaped timer that inventor Francesco Cirillo used to measure his work time and breaks.

This productivity system works on a structured schedule of focused, uninterrupted work time and scheduled breaks. Here’s how to do it.

Pick a task to work on. Choose only one task and get rid of all other distractions. Close your browser tabs, turn off your Slack and social media notifications, and get ready to focus.

Set a timer for 25 minutes. Once the timer is running, you’re in focus mode. Work on your chosen task and resist the urge to do anything else until after the timer goes off. This 25-minute work segment is called a Pomodoro.

When the timer goes off, make a mark that you’ve finished a Pomodoro and take a five-minute break. Even if you’re still in the mood to work, take a break. Use your timer to make sure your break is just five minutes.

After finishing four pomodoros, take a longer break. Your long break should be at least 15 minutes, but not more than 30. Give yourself time to mentally decompress. It’s a good idea to walk away from your desk during this time.

4. Getting Things Done (GTD)

Getting Things Done is a productivity system by David Allen, author of the book by the same name.

This system starts with a brain dump (to get everything out on the table, or, in this case, paper or a computer screen), and then sorting those tasks into six different areas of focus: Current actions, current projects, areas of responsibility, 1-2 year goals, 3-5 year goals, and general life goals.

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From there, you can start prioritizing tasks and making real, tangible progress that makes what once seemed like a mountain of to-do list items more manageable and realistic. This is good news, considering data that shows employees who feel capable of accomplishing their workload have increased productivity over those who don’t.

5. Bullet Journal

Bullet journaling was developed by digital product designer Ryder Carroll.

Carroll was diagnosed with ADHD and learning disabilities as a young adult, so he had to find new ways to be productive–which is how bullet journaling was born.

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Writing lists of prioritized daily, weekly, and monthly tasks. But the Bullet Journal is done by hand, which may help to slow your thinking down, focusing on each task in more detail as you write it down.

Bullet journaling is essentially a productivity system that serves as a form of mindfulness designed to help people organize their what while remaining mindful of their why.

There’s a whole system and language to this approach that teaches users how to get the most out of the system, which you’ll see in the short video below.

“Bullet journaling changed the way I think about work, specifically around the idea of building your own flexible system.