#procurement specialists

Adecco is currently recruiting for a Procurement Specialist, Bilingual for a 2-year contract with possibility of up to 2-year extension with our Crown Corporation Client in Montreal, QC. The successful candidate must hold a valid Secret Security Clearance.

The Procurement Specialist, Bilingual will have the following responsibilities:

Prepare Procurement instruments using DRMIS for materiel and inventory replenishment;

Liaise with 3rd parties to discuss plans and prepare records of conversation;

Review and analyze stock and identify those that are obsolete;

Perform quality assurance oversight for stocktaking activities at warehouse and vendor facilities;

Prepare supply requisition documents;

In consultation with the QAM, report on verification of vendor compliance to rules and regulations for the Repair and Overhaul of all inventory;

Prepare and submit Quality Observations to the QAM;

Perform Material Management activities in accordance with DQA Quality Management System for warehousing, shipping and receiving, stock control, coordinating and performing audits, and stocktaking investigations;

Establish, verify and modify cataloguing data;

Manage records and documents using RDIMS;

Review and analyze DRMIS reports and data for items selected for repair and overhaul (R&O) by the respective team lead, and provide information regarding past activities, and current requirements and the impact on the Material repair cost (MRC);

Verify compliance in the form of supply process audits pertaining to the management of equipment supplied;

Manage stocktaking oversight for warehouse and vendors by assisting, auditing and investigating 100% stock takings. Reporting on discrepant count submissions to reveal possible accounting flaws;

Support warehouse operations, with receipt shipping, material identification, material handling and storage of equipment and material; and

Lift heavy items up to 15 kilograms.

The Procurement Specialist, Bilingual must meet the following mandatory requirements:

Secret Clearance

Degree or Diploma in related discipline combined with experience;

Relevant Professional Certification (asset);

3+ years in Procurement and/or Supply Chain;

2+ years investigating inventory management adjustments using a computerized materiel management system;

2+ years shipping and receiving using a computerized materiel management system;

2+ years stocktaking using a computerized materiel management system;

2+ years performing supply chain related transactions within the Inventory Management module of SAP;

Experience performing supply chain related transactions within the Inventory Management module of Defence Resource Management Information System (DRMIS) (asset).

If you are interested in applying to our Procurement Specialist, Bilingual position, please submit your resume as soon as possible by clicking on the 'Apply with Adecco' button.

Adecco is currently recruiting for a Procurement Specialist, Bilingual for a 2-year contract with possibility of up to 2-year extension with our Crown Corporation Client in Montreal, QC. The successful candidate must hold a valid Secret Security Clearance.

The Procurement Specialist, Bilingual will have the following responsibilities:

Prepare Procurement instruments using DRMIS for materiel and inventory replenishment;

Liaise with 3rd parties to discuss plans and prepare records of conversation;

Review and analyze stock and identify those that are obsolete;

Perform quality assurance oversight for stocktaking activities at warehouse and vendor facilities;

Prepare supply requisition documents;

In consultation with the QAM, report on verification of vendor compliance to rules and regulations for the Repair and Overhaul of all inventory;

Prepare and submit Quality Observations to the QAM;

Perform Material Management activities in accordance with DQA Quality Management System for warehousing, shipping and receiving, stock control, coordinating and performing audits, and stocktaking investigations;

Establish, verify and modify cataloguing data;

Manage records and documents using RDIMS;

Review and analyze DRMIS reports and data for items selected for repair and overhaul (R&O) by the respective team lead, and provide information regarding past activities, and current requirements and the impact on the Material repair cost (MRC);

Verify compliance in the form of supply process audits pertaining to the management of equipment supplied;

Manage stocktaking oversight for warehouse and vendors by assisting, auditing and investigating 100% stock takings. Reporting on discrepant count submissions to reveal possible accounting flaws;

Support warehouse operations, with receipt shipping, material identification, material handling and storage of equipment and material; and

Lift heavy items up to 15 kilograms.

The Procurement Specialist, Bilingual must meet the following mandatory requirements:

Secret Clearance

Degree or Diploma in related discipline combined with experience;

Relevant Professional Certification (asset);

3+ years in Procurement and/or Supply Chain;

2+ years investigating inventory management adjustments using a computerized materiel management system;

2+ years shipping and receiving using a computerized materiel management system;

2+ years stocktaking using a computerized materiel management system;

2+ years performing supply chain related transactions within the Inventory Management module of SAP;

Experience performing supply chain related transactions within the Inventory Management module of Defence Resource Management Information System (DRMIS) (asset).

If you are interested in applying to our Procurement Specialist, Bilingual position, please submit your resume as soon as possible by clicking on the 'Apply with Adecco' button.

Accounts payable is a term that we must understand in order to be effective procurement professionals, and that all executive team members must understand in order to successfully run a business. In simple terms, accounts payable is a record of what the company owes in terms of payments owed to others, such as suppliers and service providers.

Accounts payable has a credit line that matches the balance owed, similar to a credit card. Money is spent under the agreement that the money will be paid back in full. This means that the total accounts payable liabilities should equal total amount of credit and the accounts payable and the balance sheets should be the same.

Accounts Payable Must-Haves

Unless you’re an accountant, you likely aren’t familiar with the most commonly used accounts payable terms. Fortunately for you, we have listed and defined them below.

Vendor Name: The person or company to whom you owe money.

Account Number: The company’s billing account.

Invoice Number: Identifying number associated with the prepared invoice – very important.

Expense Type: Category of expense (i.e. technology, office supply, marketing, etc.)

Invoice Receipt Date: The date that you received the goods/service.

Payment Deadline: The last day to pay before late consequences may occur.

Status: Statement regarding whether the invoice has been paid, is pending, is late, or is in the process of being reviewed.

Accounts Payable Made Easy

Don’t have a team of expert accountants at your company? Not a problem. We work with many companies that are growing quickly and don’t necessarily have a dedicated team to fulfill this role. Here are some simple ways that experienced employees at your company can create an accounts payable record.

First and foremost, every invoice, billing statement, or accounts payable record should follow a standard format. You will want (and need) to make sure that all of the documents include every accounts payable essentials listed above including vendor name, account number, invoice number, expense type, invoice receipt date, payment deadline, and invoice status.

Next, accounts payable should be filed under your company’s general ledger under “liabilities.”  Whenever your company receives and invoice or received goods or services, accounts payable should be debited while the related expense account will be credited. Accounts payable should track the following types of documents: purchase orders, invoices from vendors and suppliers, contracts and payment terms, and any other agreements with vendors and independent contractors. If you follow these simple steps, then your accounts payable should be easier to maintain, resolve, and balance than you expected!

Why Does This Matter?

Good question. There are many reasons why accounts receivable is important. Naturally, it’s critical to track the money your company owes to vendors and contractors in order to pay them on time and to budget properly. Responsible tracking of accounts payable ensures that companies can avoid late fines and taking hits to its credit score. Perhaps most importantly, responsible accounting helps prevent overpayment and fraud and ensures that companies keep the credibility needed to maintain professional working relationships with vendors and contractors.

There are also benefits of managing accounts payable effectively related to procurement. Accounts payable is typically associated with the financial side of the business whereas procurement is associated with the operational side. Although they are associated with different sides of the business, they co-manage a single process and can both benefit from greater collaboration. Procurement buys goods and services for an organization, and then AP pays for them. Effectively managing accounts payable will only serve to benefit your procurement program.