#lewisians

April 21 - 25 , 2025

As we proceed our internship at school, we were assigned to the Registrar’s Office, where we were warmly welcomed by Ma'am Riza and Ma'am Joyce. On our first day, Ma'am Riza introduced us to the office’s role and responsibilities. Our initial task involved sorting diploma jackets for all fourth-year students across various courses, which took us nearly two and a half days to complete. Once finished, we assisted Ma'am Joyce with processing student clearances. Through this task, we interacted with different students and learned how to communicate effectively. We also ran errands, such as retrieving a petty cash voucher from the accounting office, and helped organize medals for the upcoming college graduation ceremony.

April 7 - 12, 2025

This week was quite eventful and productive, as it marked the final stretch of our internship at SAFADECO. It was a week full of tasks and responsibilities that highlighted not only the skills we’ve learned but also the trust given to us by the staff. At the beginning of the week, our first task was to organize the requirements needed for the members’ loan application forms. This included compiling the actual loan application form, insurance documents, and the credit investigation reports. These documents were important because they provided a comprehensive view of the members' financial status and their capacity to apply for and repay a loan. Following this, Ma'am Julie instructed us to print all the necessary documents that each member would need for their loan application. Once the printing was done, I was assigned to handle the Xerox copying of these requirements, particularly for one of the members under Sir Latuga, one of the Development Officers (DOs). This helped ensure that there were backup copies for both the office and the members' personal records.

On a different note, Ma'am Chloe gave us another task: to assist with her report. This involved checking each member’s profile in the Ekoop system to identify what type of loan they had availed of. It was detailed work that required accuracy and attention, especially because the report would be used for official documentation. After completing that, Ma'am Belle then assigned me to work on balancing the financial statements specifically for the Sorsogon branch. This was a bit more complex as it included various types of allowances such as RATA, Medical Allowance, Clothing Allowance, Communication Allowance, Hazard Pay, and more. Each entry had to be verified and totaled correctly to ensure that the financial records were accurate and up-to-date. We also participated in other important routine tasks such as filing. This meant finding the correct folders for each member and properly inserting their mortgage documents and loan application forms. In addition, I was tasked to write down the IDs of the co-makers, which is a vital part of the requirements in processing a loan application since the co-maker acts as a guarantor. Apart from our office duties, we also took part in a seminar titled "Vote Smart: A Guide to Being a Responsible Voter in 2025." This seminar was organized by NATCOO and was attended by both SAFADECO staff and us OJTs. It was an eye-opening event that emphasized the importance of responsible voting and active participation in the democratic process, especially in the upcoming elections.

Finally, I continued with one of my regular tasks, which was to input the collections made by the Development Officers. The process began with counting the actual cash collected, then inputting the data into the Ekoop system, and finally ensuring the records were balanced before handing them over to the teller for final verification.

March 31 - April 5, 2025

This week was a productive and fulfilling one, filled with various tasks that provided both challenges and learning opportunities. To begin with, I was tasked with calling members whose loans had been approved. During these calls, I informed them of their scheduled time to visit the office, the approved loan amount, and reminded them to bring their passbooks for proper documentation and processing. I also reviewed several loan application forms to ensure that all required fields were filled out correctly and completely. Accuracy in these forms is crucial to avoid any delays in processing.

In addition, Ma'am Belle assigned us to work on the adjustment of members' loans. This involved determining whether their loans should be categorized under "Preferred," "Others Payable," or "Common" accounts. It was a meticulous process, but it helped me understand more about the classification of loan adjustments and their implications. Ma'am Julie also gave me the responsibility of organizing the logbook for collaterals. I carefully created rows and labeled them with important details such as the date, member's name, address, type of collateral submitted, and their signature to confirm receipt and verification. Furthermore, Ma'am Carla instructed us to compile and organize the folders for cash and journal vouchers for the months of February, March, and April. We completed this task with the help of fellow OJTs from BU Gubat, which made the work more manageable and collaborative.

Another important task we completed involved separating the mortgage documents from the members’ loan application forms and filing them accordingly into their respective folders, as directed by Ma'am Julie. This task was also done in coordination with the BU Gubat OJTs, whose assistance was greatly appreciated. Lastly, we worked on encoding the PAR report for Sir Ryan, the Loan Officer. This involved computing the collection sheets for each Development Officer, including Sir Lafuente, Latuga, Legaspi, Sabanal, and Gabito. It was a detailed task that enhanced my analytical skills and understanding of loan portfolio monitoring.

March 24 - 29, 2025

This week, we began by organizing the files of each member to properly assign and write their voting codes, as instructed by Ma'am Belle, the bookkeeper, who also asked us to arrange the files alphabetically. This task required meticulous attention to detail, ensuring that each file was properly categorized and easily accessible for future reference. Once that was done, we proceeded to work on preparing and cutting the new leave forms for the staff, under the guidance of Ma'am Carla, the assistant bookkeeper. She walked us through the process of measuring, cutting, and ensuring the forms were accurate and ready for use.

On the following day, we shifted our focus to sorting the files related to the members’ loans. We carefully separated their mortgage documents from their IDs and loan application forms. This task was made easier with the assistance of the OJTs from BU Gubat, who helped ensure that the documents were properly filed and categorized according to the member’s specific loan. This organization is crucial for smooth administrative operations, as it helps streamline the retrieval of documents when needed.In the afternoon, we participated in an insightful seminar conducted by the BFP, which was attended by all employees and OJTs. The seminar covered a variety of essential topics, including the history of the Bureau of Fire Protection (BFP), its origins, and the different hazards associated with Liquefied Petroleum Gas (LPG). We also learned about various types of fires and their characteristics, which broadened our understanding of fire safety. One of the most practical parts of the seminar was the fire extinguisher demonstration. After receiving a detailed explanation on how to properly use fire extinguishers, several employees and OJTs were given the opportunity to demonstrate their newly acquired skills, reinforcing the importance of preparedness in the event of a fire. Later in the day, I completed my usual task of inputting the collection for the DO. This process involves several steps, starting with counting the collection accurately. Once that is done, I enter the data into the ekoop system, ensuring that all figures match and are balanced. The final step is recording the information in the collection sheet, which serves as an official document for tracking the financial records. The precision and care needed for this task are crucial in maintaining the integrity of the organization’s financial data.

March 17 - 21, 2025

In the morning we fixed the flyers and remove that not needed together with OJTs from BU Gubat and followed by the task of Ma'am Julie where we identify and checked all the members that belongs to regular, gold, silver, bronze and platinum. Apart from that ma'am Belle told us to balance the inputs that each member had and not in an hour, in insurance department told us to help them in preparing the t-shirts of members, nor only for the members but for all the staffs of Sorsogon Branch of SAFADECO. We also help them in fixing the tokens to be given to all the members with the help also of the OJTs from BU Gubat and Irosin. On the other hand, Ma'am Julie give us documents to be filed, I also input the collection of Sir Russel, where it includes by computing all the collection, counting, input the date in ekoop and lastly by balancing it. We also staples the members data for the their voting that will happen in General Assembly on Saturday, we finished this on two days because we alphabetize it.

March 10 - 15, 2025

This week give us excitement, where we started the day with a devotional session, as it was Monday, involving all employees, including OJTs from the Sorsogon branch. After the prayer, we proceed with a task assigned by Ma'am Julie, which involved filing and checking if the loan application forms of members were complete and signed. I also stamped the receipts for the tellers as Ma'am Ivy said. Ma'am Belle also instructed us to search for discrepancies that couldn't be balanced, including the withdrawal slips, deposit slips, cash vouchers, journal vouchers, and the cash count sheet used by the bookkeeper. In addition, we worked on the cash receipt books, which were organized by month, along with the co-OJT from Gubat.

On the other hand, Ma'am Julie asked me to call members to approve their loans, informing them about the loan orientation time and the loan amount. Afterward, the Marketing team assigned us to help fix the uniforms for the general assembly and apply stickers to the ballpens. Later, Ma'am Belle asked us to organize the members by department officers and write the names of co-makers' IDs. Lastly, we worked on the PAR report for Sir Ryan, with assistance from the OJTs in the BU Gubat branch.

March 3 - 8, 2025

We began the day by discussing about our pictorial, and then Ma'am Marey asked me to make three copies of the members' cheques. We also entered the report from Sir Ryan, the loan officer of SAFADECO, which included the PAR report along with the OJT of Bu Gubat, Rea. Meanwhile, Ma'am Julie, one of the loan clerks, instructed us to organize the requirements for members applying for loans. For loans under 15k, the requirements include two copies of the loan application form, insurance, and cash flow analysis. For loans above 15k, the requirements include the same, along with LPPI.

As part of our OJT, we were required to accompany the Department Officers (DO) to observe their fieldwork. As Ma'am Chloe, the branch manager, explained, we needed to observe their processes and help introduce SAFADECO to potential members. That day, Sir Ronald, one of the D.O.s, took me into the field. First, we organized the flyers, then proceeded to the assigned locations. Sir Ronald’s area was Sorsogon, including Burabod in Sorsogon City. In this area, Sir Ronald met with one member and provided a brief introduction about SAFADECO. Afterward, we visited Brgy. Cambulaga to collect payments from two members, while distributing flyers to others. We had an early lunch, then continued collecting payments from his members in Balago and Bibincahan, Sorsogon City. Afterward, we returned to the SAFADECO office, where Sir Ronald asked me to tally the collections, input the payments, update them in Ekoop, balance the totals, and hand them to the teller for verification. The following day, Ma'am Ivy, one of the tellers, asked us to recheck the official receipt invoices for each DO. After completing this task, Ma'am Belle assigned me the task of sorting the members by DO area, which I finished in two days.

February 24 - 28, 2025

I spent another week as an intern at SAFADECO. Sir Russell, one of the department officers, asked us to assist with his collection. Our tasks included counting the money collected, which amounted to thirty thousand nine hundred eighty-one. We then input this data into the ekoop system, breaking down the payments by members. Next, we tallied and balanced the collection, and finally, handed it over to the loans clerk for verification. The following day, we worked on the transmittal, inputting data for members associated with it, while collaborating with the OJT team from BU Gubat to review their documents. Additionally, we observed Nelestine in making journal entries, with guidance from Ma'am Karla, the bookkeeper's assistant.

Ma'am Chloe, the branch manager of Sorsogon, tasked me with taking photos of the office building. She also assigned us to recheck members' files, including their insurance, loan forms, and other loan types. Afterward, I assisted one of the BU Gubat OJTs in editing a member's mortgage, as instructed by Ma'am Chloe. The week concluded with an impromptu PMES (Pre-Membership Education Seminar) for an individual interested in joining SAFADECO.