#ipadvisitormanagement

The ancient Indian tradition of treating the guest as a God has remained relevant, irrespective of the major technological and cultural shifts the nation has seen. The phrase, “Atithi Devo Bhavah,” has taken on different avatars over time, but the core principle remains the same. The guest is a much awaited and welcome person, their needs are to be met meticulously and we need to do everything in our power to make their visit a memorable one.

Welcoming guests to your office isn’t any different. When a visitor enters your office premises, what they see and experience form their first impression of your organization. Whether it is your clients, job candidates or business associates, positive experiences are the steppingstones to long-lasting business relationships. It also sets your organization apart from the rest, if you welcome your guest as valuable visitors.

To give such a red-carpet welcome to your valued atithi, all you need to do is implement a simple, smart and intuitive visitor management system. Veris can help transform your workspaces, to provide your visitors the welcome they deserve.

Hassle-Free Registration Process

Impress your visitors with super-fast self-service check-in kiosks at the reception, so that they don’t have to depend on a receptionist to manually log in their details. No matter how specific the company is about greeting visitors, receptionists are often overloaded and unable to address visitor queries promptly. With the kiosks in place, receptionists would become free to address all questions, with a smile.

All key visitor details, such as name, address, photo ID, etc., will be captured by the system, leaving the receptionist free to receive guests warmly. Instead of asking visitors to fill in manual log books, a self-serve digitized access system, customized with your company logo, color theme and more, will create just the right brand experience, enabling a favourable first impression.

Avoid Long Queues at Security Checks 

With the Veris system, you can pre-register guests and simply send them an automatic QR code-based message or email, complete with the GPS coordinates, parking instructions and meeting room numbers. Invites can be easily created from Google Suite, Outlook Calendar or any other scheduler you already use. This includes sending out bulk invites to attendees of conferences, seminars or any other office events.

This enables visitors to avoid long queues at the security check points, where traditionally they would have been asked to manually enter extensive details into a log book. The system remembers returning guests, making the registration process faster and smoother every time. Visitor badges can be pre-printed for invited visitors, allowing easy authentication and fast check-outs.

Instant Notifications to Hosts

No matter how comfortable or inviting your office lobby is, visitors would want to spend as little time there as possible. Also, they certainly won’t appreciate if the host makes them wait for too long or totally forgets about them. The Veris visitor management system instantly sends notifications via email, app notifications and mobile messages to the host, as soon as their visitor checks in. They can immediately notify the receptionist, in case a delay is expected or send a message directly to the guest, asking them to proceed in.

Visitor Verification via Facial Recognition Technology

Facial recognition-based authentication allows greater efficiency and security in the registration process. Employees’ attendance can also be facilitated through the use of facial recognition. This technology can also be used to red flag or blacklist certain people. This ensures that unwanted or uninvited people are not granted access to the office premises at any cost.

Welcome Guests in a Highly Secure Environment

Empower your admin and security staff to comprehensively track each visitor within the premises in real time. With a centralized dashboard, they can see how many visitors have signed in, signed out and the names of the people they met, even within a sprawling office area. In case a visitor overstays their welcome, the system generates an alarm to notify the security staff. The system supports the creation of blacklists and firelists, so that specific people can be barred from entering and evacuation processes can be carried out quickly and efficiently during emergencies.

Managing visitors could be an issue for an organisation, you may or may not get a lot of visitors but capturing their correct and genuine details is always important. Also to ensure that your facility and employees are not left vulnerable on a shady looking log book is another priority.

Historically, this was never considered a burning need for most organisations. With changing times; enterprises are gaining consciousness around data privacy, corporate espionage, acts of violence in the workspace, and are coming aware for the need of a robust visitor management solution that targets efficiency, experience and security; all in one go!

A powerful visitor management solution adds a sleek iPad on your reception wherein visitors/ contract employees/ delivery boys/ interview candidates can sign themselves in. Every detail they enter is then verified, their photograph is captured, security protocols are signed. All this information is safely secured in the cloud for all future audit purposes or to track any unfortunate incident that might happen.

Most offices till today, manage their visitors via a conventional logbook, wherein most people share incomplete or wrong information. Given the latest data privacy laws, this face is sure to change. To be audit ready, companies now need to secure all personally identifiable information captured in any form. A logbook is theft prone, can be lost, pages could be torn, or data theft could also happen via clicking unauthorised pictures of the logbook pages. A solution like Veris can help organisations manage these threats.