How to Organize your Team with Groups
We've just added a new organization system for larger Teams, or teams across different departments - Groups.
A Group in HiveFlux allows you to allocate Projects to specific team members, giving them access only to those projects. This is particularly handy if you wish to invite clients to overlook a specific Project, a Freelancer to collaborate on just a couple of Projects, or if you prefer to fine tune exactly what each user is able to see in the company, instead of giving access across all projects.
You can create a new Group when you add a new User, or when you edit an existing User.
By default, a new User will be assigned to your Company. But if you can create a “New Group” instead, and this User will move into it.
You can then select the permission level of your User, after creating the Group. Users can be “Managers”, which means that they’ll be included in the Group but will be able to see everything else in the Company, including Projects they’re not assigned to, or they can be “Users”, who only get access to the Projects assigned to their Group and nothing else.
If you wish to include an external guest (a Client, for example), you can assign them to a Group and set their permission level to “User”, so that they will only see the Projects linked with the Group they’re in.
Now that we’ve created a new Group, we can add the Projects that this group will get access to.
You can also select existing Users from your User list, and move them to Groups, to organize them is structured Teams.
This organizing system is an alternative to the flexible HiveFlux approach of creating teams automatically when users are assigned Tasks in a Project.
