MY Access!® User Tip: Remember to archive student groups
The end of the school year is a busy time for everyone. However, taking small steps now to maintain your MY Access! accounts will reduce the amount of work you will need to do at the beginning of the next school year.
We recommend that you always archive your student groups and never delete them. Why? If you delete a group, you will delete all of the student essay data associated with that group. Archiving will not affect student accounts; the student data is retained, and licenses will remain unaffected.
Also, please do not reuse groups next year by removing old students and adding new students in their place. Prompts are associated with a specific group, and if a student who has submitted to a prompt is then removed from the group, their submissions will be unavailable for a teacher or administrator to review.
To archive your student group(s) at the end of the year, log in to your teacher account, and go to Groups & Assignments. Click on the group name you wish to archive, and click on the light switch icon under Status Change. Click "OK" to archive the group.
You can also archive multiple groups at once by performing a bulk archive. To do this, go to Groups & Assignments, and click on the Bulk Group Management button. Select the groups you would like to archive and then click on the Archive button.
When you're ready to set up new groups, go to Groups & Assignments, and click on the Create a Group button.
Happy writing!
The MY Access! Writing Team
