The examination bodies put in a great amount of efforts to get the entire exam process get going. The examination board has to bear a big amount of loss in case a question paper is leaked.

In this blog, we will discuss the possible problems faced by the examination board when due to unforeseen reasons, a leakage of question paper is faced by the board. The leakage may lead to the examination being postponed or cancelled completely. In either of the cases, the loss will be beared by the examination body.

 Examination Center Audit: Each examination center is audited by the examination board before the exam. The classrooms are checked for the availability of basic amenities to give the exam. The travel and the stay cost of the auditors are bared by the examination board. Thus, in a situation where the exam is either postponed or the exam is cancelled, there will be a loss of time, energy and money on the part of the board.

   The Examination Arrangement/Planning is Disrupted: The complete procedure of the exam is prepared and planned months before. Any last moment misconduct like the leakage of the question paper spills water on the months of efforts put in by the board.

Taking into consideration the example of an auxiliary examination like the UPSC exams or the SBI bank examinations held each year, we can discuss upon the amount of efforts that are put in the preparations of one single examinations. The major preparations that go in vain are of the:

  Venue:     The examination venue is the     most component of an examination. And is thus, given utmost importance in     terms of priority. The center audit     is an important operation of the examination plan. All the money spent     on the auditing of the examination     and booking of the center does in vain.

  Manpower:     The invigilators, guards, other     human resources employed for the exam day will have to be dismissed for     the day and the advance paid will go in vain. The manpower requirement     will have to be placed again.

  Monetary     Loss: At every     step, there is monetary loss involved for the examination board.

  Harm     To The Reputation Of The Examination Board: When people get to know that the question paper of a     prestigious exam is leaked, the reputation of the examination board is at     stake. The masses begin to question the authenticity of the organisation.

 The Entire Process Of Conducting The Examination Will Be Repeated: Once the examination is put-off due to the leak of question paper, all the operations related to the preparation of the examination will have to be performed right from the beginning. This calls for spending double the amount, energy, time and efforts.

Well, now you probably know why the examination boards have such a high security mechanism to protect the question papers. Let us take a look at the most effective methods of saving the question papers from being leaked.

 Solution offered by us to protect the Exam Question Papers are:

 GPS Lock: GPS lock service is a modern-day security feature which is being actively used across diverse spheres to ensure that documents, cash and similar assets are protected from being stolen/damaged from/at a particular location or while in transit. Any breach of security is immediately communicated to the centralized server along with the exact location of the lock. The GPS Lock service is incorporated with a GPS-enabled high-security padlock, which is effectively used for safeguarding the assets, providing real-time tracking of location and giving timely alert in case of any breach. The device connects to a centralized server, thus establishing a communication between it and connected devices like mobile sets and/or PC’s. Its key features include GPS capabilities, cellular communication, impact indicator and light sensor (optional). The device also offers an additional feature by virtue of which one can opt for ‘specifying a time range’ in the software configuration and flagging of the alerts accordingly.

 The GPS lock system offered by us caters to the challenges faced by the examination board in transition of the question papers from the main office to the examination centers.

 Challenges faced by the examination board:

The breach in the security of the question papers is mainly caused because of:

 Absence Of Robust Security Solution: The question papers and answer scripts are prone to leakage and tampering respectively due to lack of a robust security solution that is capable enough to protect such vital examination documents from interception and being stolen.

 Lack Of Automation: Crucial exam-related documents change hands at various points during transit making them vulnerable and susceptible to damage and tampering.

 Delayed Alerts and Actions: The GPS lock immediately informs the concerned authority through digitally enabled system in-case of a security breach.

 Benefits of using the GPS Lock offered by us:

 Robust And Tamper-Evident Crates: The crates containing the question papers are made of super-strong substance and would not break easily.

 Customisable Solution: The GPS settings are flexible and can be customised as per the use.

 Real-Time 24*7 Tracking: The alerts are sent by the GPS lock in real time at an interval fixed by you at all hours of the day.

 Cellular Enabled Technology: The device is enabled with technology such that it sends alerts to the cell phone, computer, tablet, etc.

 Time And Cost Effective: The device is extremely reasonable and can be availed on rent. Its real-time tracking and remote monitoring capabilities helps the examination conducting bodies save their time.

 Eliminates Need For External Power: The device is battery operated and thus, the need for external power source is eliminated.