#front-desk-app

A smart visitor management system helps to provide effective control of the guests in your premises, maintaining records of visitors along with the issuance of gate passes to the guests. It helps in managing the safety of your area by preventing the entry of unauthorized personals in your office. Traditionally, offices maintain manual register entries for the Visitor Management that is time taking & difficult to maintain. It is almost impossible to produce visitor’s entries & exit reports after the end of the month or year-end. No visual proofs are maintained for the visitors that play a significant role in the security of the organizations.

Furthermore, visitor Management refers to the procedure of tracking each person who enters your office premises. The visitor might be a customer, consultant, client, candidate, contractor, or a relative of the CEO or any other employee. Anybody who is not your full-time employee is a guest for your office. With the digital visitor check-in software, you can officially track your guests in real-time as per your office safety needs, while ensuring the privacy & convenience of your guests. There are numerous benefits of upgrading your premises with a smart visitor tracking system, some of them are –

It Enhances Office Productivity

A visitor registration system was first designed to boost the workflow & to overcome two major challenges of the workplaces. One, the receptionist being stuck with various visitors, & several interruptions at the reception area at the same time. In some organizations that do not have a receptionist, interruptions can cause huge chaos & it is believed that after every interruption it takes almost 20 minutes for the employees to regain their concentration. That certainly harms your employees’ productivity. The automated visitor management software simplifies life for everyone. It helps to streamline processes & makes the visitor registration process quick & easy.

COVID-19 Facilities Management

The COVID-19 pandemic has made visitor management more significant than ever when it comes to keeping your visitors & staff safe. Electronic visitor sign-in system is integrated with touchless temperature scanning & monitoring software and hardware to track & limit access to those displaying and reporting COVID-19 symptoms.

Provide Electronic Notifications

Visitor front desk app can be equipped with the ability to send electronic notifications via email & text. All such notifications might be intended for various purposes – informing receptionists that a new guest has arrived, alerting your employees that they have a visitor, or to communicate the emergency information to anyone on your premises, including fire, security threats, and severe weather information.

Gain Insights from Detailed Reporting

The creation of detailed visitor reports offers employees the visual insights that help to improve the role functions inside your premises. Search criteria including – Visitor Type, Departure Time, Entry Time, Visitor Name, and Access Authorisation can be provided in real-time. It helps security teams, receptionists, and other employees to identify the data trends.

Modern technology can make a big difference in the way companies are run & administered. The latest mobile technology is leading the way for innovative and practical office applications. Let’s take the case of electronic front desk check-in software. It is fast replacing the traditional logbook based physical registration process & visitor management. The front desk automation adds layers of benefits to the way individuals use your reception area. Right from the invitation to checkout, all stages of the front desk sign-in app in your reception area can now be digitized through the front desk management software. It transforms into the virtual receptionist for your organization and & manages all the visitors & front desk touch points. Be it your employees, clients, temporary personnel, or vendors, the front desk app ensures that only the approved individuals get access to your premises. The robust & well-implemented electronic reception management software is capable of delivering numerous benefits to your company.

Accuracy

Front desk software offers a high degree of precision. Be it through scanning of ID documents or the person typing into the predefined fields of data, the overall procedure is easier to manage & accurate than the manual visitor logbooks.

Faster registration procedure

Eliminating the time taken to write down the details in all columns of your visitor logbook, the electronic receptionist software makes the whole process faster. The invites allow visitors to chip in the invite code and scan ID for quick check-in. It also prevents long queues in the reception area and ensures the visitor registration process becomes faster.

Appropriate identification

It ensures that only the authenticated visitors are seen on your office premises. While the employees & regular customers would have their badge, the visitors typically don’t have badges. The electronic front desk management software can be connected to the printer to issue a temporary badge to the visitor with their photograph on it.

Ensures legal compliance

Create questionnaires, NDAs & other legal documents that demand the requirement for visitors to get access to your office facility. Get the digital signatures & avoid frustrating visitors with complex workflows. Keep significant business data secure & use registration data as proof in case of any dispute.

No waiting for guests

What would the typical scenario look like when the visitors come to visit the designated individuals but aren’t able to find them? With electronic front desk management software handling all these scenarios that becomes easier. The front desk management system comes with a message forwarding facility which takes down visitor’s message & notifies the concerned person in real-time so that the person is ready to greet their visitors.