#event apps

A festival companion app can be genuinely useful: it may hold the running order, venue map, accessibility notes, cashless wallet, and last-minute alerts. The awkward part is timing. People often install it in a queue, on weak public Wi-Fi, from a QR code printed on a poster, then connect a valuable ticket account without checking who published the app. A five-minute review at home is safer and…

Large conferences and trade shows often ask visitors to install a venue app before they can view the agenda, scan a badge, receive room-change alerts, or connect to the local Wi-Fi instructions. The pressure is practical: people are standing in line, the network is crowded, and everyone wants the fastest route to the next session. That is exactly the moment when app source checks become easy to…

Best Event Apps | Amego

Are you looking for Best Event Apps ? In today’s digital landscape, an event app isn’t a “nice-to-have,” it’s the bare minimum. Whether you’re running a massive convention, an internal sales kickoff, or running around the trade show floor, the top event apps are the ones that can flex to any event type.

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Are you looking for Event Apps ? In today’s digital landscape, an event app isn’t a “nice-to-have,” it’s the bare minimum. Whether you’re running a massive convention, an internal sales kickoff, or running around the trade show floor, the top event apps are the ones that can flex to any event type.

These apps give your event sponsors and attendees everything they need to have a seamless event experience.

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Introduction:

In the dynamic landscape of event management, where connectivity and engagement are paramount, Eventdex emerges as a game-changer with its versatile suite of event platforms. This blog explores how Eventdex's In-person, Hybrid, and Virtual Event Platforms are reshaping the way we plan, execute, and experience events.

I. Eventdex's In-person Event Platform:

Eventdex's In-person Event Platform is a seamless solution designed to enhance the on-site event experience. From streamlined check-ins to real-time engagement, this platform empowers event organizers to create memorable in-person experiences.

Efficient Registration and Check-in: Eventdex simplifies the event registration process with a user-friendly interface, allowing attendees to register effortlessly. The platform's QR code technology facilitates quick and secure event check-ins, eliminating long queues and enhancing the overall guest experience.

Dynamic Agenda Management: Organizing a multi-track event becomes hassle-free with Eventdex. The event management platform's agenda management system enables organizers to create, update, and communicate event schedules in real-time. Attendees can personalize their agendas, ensuring they don't miss out on key sessions.

Networking Opportunities: In-person events thrive on networking, and Eventdex fosters meaningful connections. Attendees can use the platform's networking features to schedule meetings, exchange contact information, and engage in interactive sessions, maximizing the value of face-to-face interactions.

II. Eventdex's Hybrid Event Platform:

As the events landscape evolves, hybrid events have gained prominence, combining the best of in-person and virtual experiences. Eventdex's Hybrid Event Platform is tailored to seamlessly integrate these two realms, offering a cohesive and inclusive event environment.

Unified Experience for In-person and Virtual Attendees: One of the standout features of Eventdex's Hybrid Event Platform is its ability to provide a consistent experience for both in-person and virtual attendees. This inclusivity ensures that no participant feels left out, fostering a sense of community regardless of physical location.

Engaging Virtual Components: The virtual aspect of hybrid events is powered by Eventdex's Virtual Event Platform, which we will delve into shortly. With features like virtual booths, interactive sessions, and live streaming, the platform ensures that online attendees receive an immersive experience equivalent to their in-person counterparts.

Analytics and Insights: Event organizers can leverage robust analytics tools to gain insights into attendee engagement, regardless of the event format. This data-driven approach enables continuous improvement and a better understanding of participant preferences, helping organizers refine their strategies for future events.

III. Eventdex's Virtual Event Platform:

In an era where virtual connectivity is indispensable, Eventdex's Virtual Event Platform stands out as a comprehensive solution for hosting impactful online events. Whether fully virtual or as part of a hybrid event, this platform caters to the diverse needs of a virtual audience.

Immersive Virtual Environment: Eventdex creates a virtual environment that mirrors the vibrancy of physical events. Attendees can navigate through virtual lobbies, visit virtual booths, and participate in interactive sessions, ensuring a dynamic and engaging experience from the comfort of their homes.

Interactive Networking: Virtual events often face challenges in replicating the networking opportunities of in-person gatherings. Eventdex addresses this by providing virtual networking lounges, one-on-one meeting scheduling, and chat features, facilitating connections among participants in a virtual setting.

Content Delivery and Accessibility: The Virtual Event Platform ensures that content delivery is both seamless and accessible. From keynote presentations to breakout sessions, attendees can access a variety of content in real-time or on-demand, accommodating different time zones and schedules.

Conclusion:

The market size of global event management software is estimated to rise from $ 3.6 billion in 2020 to $ 6.4 billion by 2026; almost to double the amount in just 6 years!

Looking at these sky-rocketing statistics forecasted by Markets and Markets, a top-grade market research company, we can foresee how bright the future of this industry is. Consequently, a wide range of event planners and entrepreneurs are preferring event apps and event planning software solutions to organize the events.  

But it is essential to choose such event management software wisely. It is necessary to ensure that the software consists of relevant features that match your business requirements and serve the purpose aptly.

So, this blog is going to shed light on various features of an event app and help budding event planners, start-ups, or even entrepreneurs who already have an event management business to create a customized event management app or comprehensive software. So, let’s commence.

List of Must-have Features of a High-end Event Management Software!

Event Registrations, and Ticketing

Ticket selling generates good revenue and so, the event app or software must be integrated with this feature. The event management software must provide an easy and prompt way for the attendees to register for the events, and book tickets. Also, the ticket prices or other fees should be transparent and visible clearly in the software for the attendees. The software should even allow the users to book particular sessions in case the event consists of several sessions. If there is limited seating available for any event, that should be displayed clearly in the software. Also, the software should enable event managers to list their event tickets easily from the backend.

Ticket Validation and Ticket Customization

Easy validation of booked tickets too is vital for event managers. The event managers should be able to simply scan and validate the tickets of the attendees in the least time during the events. Thus, they can avoid long waiting queues before the event starts and avoid messy situations.

Ticket customization is yet another feature, which isn’t a must-have but will help you look different and creative than your competitors. The event management solution should have the feature to customize the ticket designs as per the event theme. For instance, if it is a Christmas Party Event, then the ticket should consist of a Santa’s picture or Christmas tree. Themed tickets are much more captivating.

Text Messaging and Audio/Video Calling

One-to-one messaging, group messaging, and audio/video calling features are a must-have as both- the attendees and the event planning staffs need them. The attendees need to confirm if their tickets are booked. They may also need to connect to the event managers or the owners while reaching the venue on event days. And when it comes to the event planning staff, they need to organize several mini-events and instantly connect to their fellow team-members now and then. So, text messaging and calling features play a significant role here.

Flexible Payment Options

Offering multiple payment options is vital in an event app. These are required when attendees need to do payments, or owners need to pay to the planners, or even when sponsors do their contributions. So, integrating secure, reliable, and well-known payment gateway options like Stripe, PayPal, WePay, etc. is a smart decision.

Social Media Integration

In this digital world, social media is one of the most essential features for any kind of business, and event management is no exception. Using social media, an event management company can ask the attendees and clients to comment on, like, and share their posts, and thus boost the traffic on their pages. The company can advertise its business, promote upcoming events online, attract more clients, connect with sponsors, and much more.

Security Assurance

The risk of hacking and cyber threats can’t be ignored and so, an event management tool should ensure that all the data related to events and conferences are secured through various strategies. The software should have strong data encryption services, and follow GDPR regulations. Also, it should not provide access to any unauthorized third parties or vendors. So, the app-users must be assured that they are safe from phishing attacks, hacking activities, malicious malware, etc.

Real-time Event Analytics

Tracking the metrics like valid ticket registrations, total revenue collected, networking stats, number of apps installed, hits on app or website, conversion rates, etc. are crucial for measuring the progress of event business. These statistics help to make well-thought business decisions and accordingly take actions that enhance the business. So, the event management software must be able to gather real-time analytics and generate intelligent reports accordingly.

A Few Other Significant Features to Consider

Discounts, and Promo Codes: One of the smart marketing moves is to provide discounts, promo codes, and similar exciting offers during ticket sales and a good event management tool must support this feature.

Automated Messaging: Adding this feature to the event app will save vital time for event planners and somewhat reduce their workload. They will be able to send confirmation emails, event reminders, etc. without much effort.

Exposure to Sponsors and Partners: Sponsors and Partners expect proper exposure on social media channels, and also at the event venues. So, the event app should have the provision of adding the data and contact details of sponsors and partners in it, to be easily accessible to anyone.

Multi-lingual Support: If an event business is operating across different regions and countries, then it is essential that they provide multi-lingual support and so, the software should possess this feature.

Surveys and Real-time Polling: These features act as engagement activities for event attendees. By using these features, it is also possible to understand their mindset, their views, etc., and implement them to improve business.

Final Words:

If you want to become successful in the event management business, then a highly-functional event management app or software is a must-have. The right solution with relevant features will not only make the event planning job hassle-free and ease out the coordination, but will also ensure attendee engagement on a deeper level. Besides, it will help you gain a competitive advantage over your competitors in this domain.

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If you are hosting an in-person event, it is important to understand the risks of COVID-19 transmission. While the event industry is using virtual event apps to engage audiences, we would have to eventually host certain in-person events in the near future. However, it is also important that you understand and implement basic safety steps that can be taken to prevent and manage these risks. Below is a list of the basic security steps that organizers should take before and after hosting events. 

Use resources that describe the signs and symptoms of COVID-19 as well as current limitations and recommendations for the treatment of the disease. 

Staff and event attendees should always stay at home during the event, regardless of their health status. If travel is necessary for some attendees, they can opt to attend virtually via event apps. 

Inform potential attendees and staff that they should either attend or stay at home and inform them of any restrictions or recommendations from local authorities or health authorities as to whether or not they should stay at home. 

Consider introducing a permissive refund policy to encourage visitors to your event to follow the rules and refund attendees if they do not comply with these rules.

Guarantee that hand sanitizers contain at least 60% alcohol - if the former is not available, provide CDC and WHO guidelines for the use of non-alcoholic hand sanitizers.

Create an event-specific medical response plan and determine how employees and participants experiencing a medical emergency can be isolated and transported. Develop a plan for a quick and safe evacuation and prepare for the possibility of an emergency evacuation.

Determine event capacity based on the geometry and physical characteristics of the venue and change the density of attendees and staff to enforce security protocols, including the location of meeting rooms where attendees gather, including restrooms, queues, entry and exit procedures. This can include measuring the use of the bathroom, changing the seating and standing order, and standing in line.

Event security measures, such as surveillance cameras, should be included in all event and event plans and in the security plan for each event.

Name one or more employees to maintain physical distance and cover requirements at each event, and recommend face-to-face coverage at all event.