Best email apps for android in 2021

No matter what your demands are, get the finest email app for your phone. The top email apps provide you with more than just instant access to your inbox. You can also use a good email program to handle your communications, categorizing all of your incoming mail so that you don’t become buried in a deluge of electronic messages.

As you may be aware, not all email clients are made equal. We’ve uncovered 7 email apps you might want to try, ranging from general-purpose email app alternatives to ones with customization possibilities and smart help driven by artificial intelligence.

With the finest productivity applications for your phone, you can get more done.

Calendar apps that are the best

These are the finest email apps for your phone, depending on what you’re looking for in mail management.

The best email apps you can download right now

1. Microsoft Outlook

(Android, iOS: Free)

In 2014, Microsoft purchased Accompli, an excellent mobile email program, then reworked and rebranded it as the mobile version of Microsoft Outlook. The resulting Outlook mobile app is still a mobile productivity powerhouse, allowing you to access your email, attachments, contacts, and calendars from anywhere.

Based on your communications, Outlook’s built-in analytic engine surfaces essential email (across multiple accounts). You can easily triage your email with quick swipe controls. It works with Exchange, Office 365, Outlook.com, Gmail, Yahoo Mail, and iCloud email accounts and is a superb mobile email app. Microsoft has added new features to the Outlook mobile app over time, such as new Do Not Disturb settings for iOS, which has helped it stay at the top of our best email app list.

2. Gmail

(Android, iOS: Free)

Gmail comes pre-installed on most Android devices; you can also download it for iOS and set it as your default email app if you’re running iOS 14. If you’re already a heavy user of Google’s webmail service, Gmail may be more than enough for you.

The Gmail app supports multiple accounts and notifications, as well as providing some particularly useful capabilities for email organization. Users can get down to the nitty-gritty by setting rules for tagging incoming mail by the sender and automatically shunting it into folders. Automatic filters can sort out social notifications and spam mail, and users can get down to the nitty-gritty by setting rules for tagging incoming mail by the sender and automatically shunting it into folders. The program also supports a number of IMAP and POP email accounts, as well as Exchange.

Google, like Microsoft, keeps Gmail up to date by adding features like Undo Send, customized priority notifications, and the ability to turn off the conversation view mode. Google’s video chat services are now available in the app.

3. Aquamail

(Android: Free)

Aqua Mail is a freemium Android email program that allows users to easily set up Gmail, Hotmail, and Yahoo accounts. It also supports Google Apps, Office 365, and Exchange Online email accounts, as well as calendar and contact sync for Office 365 and Exchange. Aqua Mail also has interaction with a number of popular Android apps, including Light Flow, Apex Launcher, and Tasker. Among the many usability features are a powerful text editor, widgets, and theme adjustments.

Aqua Mail is available for free, with a $19.99 in-app purchase unlockings premium capabilities such as push mail for Exchange servers and Office 365, multi-account support, and the removal of the Aqua Mail marketing signature and advertising.

4. ProtonMail

(Android, iOS: Free)

ProtonMail is a free, end-to-end encrypted email service that ensures that only you and your intended receivers are able to decrypt and read your messages. To aid maximize security and privacy, the service makes use of open source implementations of AES, RSA, and OpenPGP, and the app is also ad-free.

While anyone may create a ProtonMail account and email address for free, premium levels include more organizational capabilities and cloud storage.

5. Tutanota

(Android, iOS: Free)

Users who want a little extra security in their emails can utilize Tutanota’s encrypted mobile and webmail apps. End-to-end encryption is provided via AES 128 and RSA 2048 systems, with optional two-factor authentication as an additional layer.

Tutanota customers can create their own email account for free, which comes with 1GB of protected storage. Premium tiers, which include custom domains, extended search, and inbox rules, as well as the option of unlimited storage, are available to users who want a little bit more. Tutanota is probably not for you if you’re already reliant on your current webmail or email provider.

6. Newton Mail

(Android, iOS: $50/year)

Newton Mail, a well-regarded, feature-rich email program aimed at professionals that have hit a few snags over the years, has had an up-and-down journey. Newton Mail’s original developers planned to deactivate the app in 2018, but it was saved by phone maker Essential. When Essential went out of business, it appeared that Newton Mail would follow suit, but a couple of the app’s supporters have purchased the app in the hopes of restoring it to its former glory.

It’s simple to see why people are so committed to keeping Newton Mail alive. The program has a number of time-saving tools for managing your inbox, such as moving newsletters and other distractions to various folders so you can focus on the most important emails. Read receipts notify you when your email has been read, and you can also snooze some messages to deal with them at a later time. Newton Mail also connects with other programs, allowing you to store messages to Todoist, Evernote, OneNote, and other places.

7. Nine (Android, iOS: $14.99,

with 14-day free trial)

Nine is an Android email client that is a little more specialized than other generic email clients, as it is developed around security and Exchange Active Sync support. Exchange, Office 365, Hotmail, Outlook, and Google Apps accounts are all supported by Nine. It also has Active Sync, which allows you to connect directly to your mail server rather than storing or indexing your data on a cloud or third-party server.

Airmail is a well-known, well-received email client on Macs. But when you have a huge screen, keyboard and mouse, a good email app on the desktop doesn't have to try so hard. However, making a good email app on a smartphone is a whole different can o…

Once you have installed and are familiar with the basics ofInboxMind iPhone Smart Email App, it is time to take your performance to next level:

 1. Turn off default email notifications, and instead use smart notifications

Turn off the annoying ping sound and distraction for every email that hits your inbox. Instead use selective notifications for important matters only.   

To take your productivity up another notch, use the InboxRadio feature that reads out important notifications to you without having you to even take your eyes or hands off from your other important work (which leads to #2).

 Figure 1 (see above): Default iPhone Mail notifications (important priorities mixed with constant noise)

Figure 2 (see above): InboxMind Smart Email notifications (only for important priority levels as selected by you)

 2.  Email music to your ears: Use your iPhone/iPad as InboxRadio

In simple words, use your ears as much as you use your eyes to know what’s happening in your inbox.  Have you tried passively listening to your new incoming email while staying focused on whatever you are doing?

With InboxRadio, listening to your new important email or a summary of prioritized inbox while working, driving or running not only reduces your distractions (yes you are not alone dropping your phone while trying to read emails while commuting) but also lowers your stress levels by keeping you up to date with all of your latest emails.

Going into a meeting or on another call? Quickly silence InboxRadio by using iPhone ringer switch to OFF. Don’t worry - your visual notifications and phone vibrations will still work to notify you if something important has arrived.

Figure 3: Stay hands-free and listen to critical email as soon as it arrives (works intelligently with iPhone music apps). It momentarily lowers the volume or stop other music while it reads out email.

Figure 4: InboxRadio integrated with Car Speaker reads out important email as soon as it arrives

Figure 5: Use InboxRadio to passively listen to your important incoming messages without having to takes your eyes or hands off from PC or whatever other tasks you are working on (no interference with your other music apps playing)

3.  Lower your stress by reducing unknowns

How many of you check your sent items after sending an important email, to make sure the email really went through?  Most of us have some bad memories of how an important email was stuck in the Outbox and never went through for whatever reasons, and from that moment you never trusted the system.  How many of you check your inbox every few minutes to ensure that you haven’t missed the important email you have been waiting for in spite of all the sophisticated rules & filters?

Instead of guessing or stressing, wouldn’t it be better if you were sure about it?

Similarly InboxMind pro-actively tells you when an important email arrives - no need to keep staring at your iPhone screen.  Adjust priority of email with one tap, or add important people or keywords to let InboxMind to be on the lookout for you.  With InboxMind, you are only one click away from seeing all your unread email, or all emails marked for action.

When you hit the ‘Send’ button, InboxMind shows you real-time, the message being transmitted at the top of your view and changes the status to ‘Successfully Sent’ after getting confirmation from the server.  So no more guess work.  

Figure 6: Default iPhone Inbox: everything looks the same. Constant worry of missing critical email.

Figure 7: InboxMind learns your priorities and each email is automatically assigned a color coded priority that reflects YOUR Priority -- on a scale from Very High (VH), High (H), Medium (M), Low (L) to Someday (SD). You can change priority with one tap or add important keywords or contacts, and InboxMind immediately becomes more intelligent.

 Figure 8: InboxMind confirms the successful transmission of email you just sent (by showing it as “successfully sent” email son top of your view)

4. Know that how you manage your email sends a message about you

Like you, everyone carries a smart phone and is always connected even when at airports or hotels. So when you don’t reply to an important email that requires your response right away, it sends a message. No news is considered bad news in an urgent situation that requires your immediate response.

How many times did you make the conclusion that the person on the other end might be busy with other more important stuff or even worse disinterested or distracted because you haven’t gotten the response right away on the critical matter as you expected?

Some experts will advise you to send auto responses like, “I check my inbox 3 times a day, and will get back to you promptly.”  These ideas may work in some situations, but how will your clients or senior management colleagues feel when they see this auto notification response from you on their important matters?

InboxMind pro-actively informs you as soon as important email arrives. And it offers 5 level of sophisticated priority system in accordance with the productivity best practices: Very High priority (VH), High priority (H), Medium priority (M), Low Priority (L), and Someday Priority (SD). InboxMind automatically learns your priority but you are always in control. You can change priority of an email with a simple tap to meet your needs and preferences.

The InboxMind prioritization systems acts a smart decision-support system when you have hundreds of emails to review and respond in a very limited amount of time – so whenever you get a few minutes between your meetings, you can quickly respond to the Very High and High Priority emails first. You can also mark an email for action “Today”. Then whenever you get some time, go to your ‘Actions Due Today’ and respond back.

This way your mind is clear, you get more done and you stay in full control.

 Figure 9: InboxMind view is easily configurable. During busy hours, you may want to focus on only Very High and High Priority Email (sorted by Priority or time received)

 Figure 10: Mark Email for Action

 Figure 11: InboxMind organizes all emails flagged for actions by Due Date and Priority

  5.  Use auto-signature to increase communication effectiveness

Auto-signature is a must have when you are responding on your iPhone. But the trick here is to add some more information to save you from typing and also let the recipient know the reason you are so abbreviated in your response ( because you are not in front of your PC and instead are typing from a mobile phone). Chances are that recipient is also going to read it on a small screen of his mobile phone. So don’t make your signature it too bulky that it takes half the screen.

You may want to mention your mobile phone for the recipient to call you if this is an urgent matter. When writing your phone, use the standard phone number format: + country code (area code) xxx-xxxx .  You want the mobile device to recognize your phone number as a valid phone number, so the recipient can call you by simply tapping on the phone number hyperlink.  After you set your auto signature, draft a new message and see how your auto-signature appears. Try to fit the text in three or less lines and click on the hyperlink phone number to test if your phone is dialing the number accurately.

For example, in InboxMind you may set your auto signature as:

 Regards, John +1 (646) 111-2222 (cell) sent from mobile, please excuse the brevity

 Figure 12: InboxMind Auto Signature Setup: Go to Settings (gear looking icon) / Accounts / Scroll down to Signature / Set up Auto Signature

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