New Post has been published on http://blog.saxonarchives.com/content/how-much-do-you-trust-your-stuart-staff-to-do-bulk-document-scanning/

How Much Do You Trust Your Stuart Staff to do Bulk Document Scanning?

Bulk Document Scanning in Stuart

A PDF from a .gov source gives these helpful hints for those wishing to preserve documents through scanning-

Prepare the document- remove dirt or particles from the paper or photo. Also ensure that the scanner surface is clear of any smudges that may interfere with obtaining a clear scan.

Select your preferred scanning method- bitonal, greyscale, or color. Best document scans are taken at 300dpi (dots per inch).

Scan and save- For bitonal, use group IV TIFF file format, greyscale requires JPEG (.jpg) medium quality, and color is best in JPEG-medium for direct scanning, or JPEG-high for those that will be enlarged or re-printed.

Check access and storage- Make sure that the file is saved correctly and able to be accessed for future use. Back-up is recommended to an outside source such as a disc or external drive.

Simple, right?

Knowing that these are the very basics necessary to scan and store a file, would you trust your staff to perform bulk document scanning of important documents or client files?

What is your back-up source?

Do you have more than one, and is one off-site?

How do you organize your files once they are scanned?

Do you keep your originals? Onsite or off?

Are you ready for a simpler, more reliable solution?

Professional document storage and scanning companies work with goals in mind- your goals. They also work efficiently knowing that the better they perform, the more business they will receive. A good document scanning and storage company will give you the benefit of their expertise in training your staff to perform these duties…a great one will handle it all for you using outsourcing to eliminate distraction in your Stuart office. How does this work? And more importantly, can you afford it?

New Post has been published on http://blog.saxonarchives.com/content/outsource-document-scanning-in-stuart-to-saxon-archives/

Outsource Document Scanning in Stuart to Saxon Archives

Outsource Document Scanning in Stuart

Paper! It’s the scourge of the digital age, but also the opportunity. The paper is all around us. It’s on your desk, in the file cabinets, on the floor. There are hoarders, who can’t bear to part with anything. But, our accountants tell us to save our financial documents for seven years. Even the neatest person has paper somewhere. What about the slides from your vacations, which you keep saying you’ll scan so they are easily available?

There is so much emphasis these days on DIY – Do It Yourself – even if you are not an expert. “I’ll do it on the weekend,” you think. Then, the weekend arrives and shopping may look more attractive than the daunting task of facing that paper. Inevitably, the job never gets completed or is done in piecemeal. DIY turns out not to be faster or efficient.

You have to realize when it’s time to Outsource Document Scanning in Stuart. That’s when you contact Saxon Archives. In the June 27 PayScale Career News.com, Donna Smallin Kuper of Unclutter.com lists 10 organizational tips for professionals. First on the list is to digitize documents, but seems to imply DIY. Tips 2, 3, and 4 deals with being able to manage and retrieve those files from a secure server, recommending investigating cloud services.

Saxon Archives can handle all four and the best part is in a timely and cost efficient manner. Perhaps, one of the most important factors is focus. This is what Saxon Archives does, it is their expertise, and they are not trying to fit this in between preparing for that big presentation.

Saxon’s staff doesn’t just scan documents and files. They make sure each page has scanned correctly. After completing scanning, Saxon Archives provides access to the documents with either a software package or online site. Any digital images can be imported into any graphics software.

Here are a few more important reasons why you should outsource document scanning in Stuart to Saxon Archives:

Each project has specific performance goals for the staff, meaning jobs are continually completed faster, but without sacrificing quality.

Because this work is Saxon Archive’s job, they can better estimate when the project will be completed. They can satisfy your goals and needs.

The staff knows how to use the technology, so no one is learning as they go along. They can provide excellent support to clients.

Saxon Archives has the proper equipment to do any job.

By outsourcing to Saxon, no employee’s time is being taken away from the important duties of the business.