#doccept

How to Assign Keywords to Two Files & Categories in Document Management System (DMS)

In today’s world of digitization, almost any busy office needs to have a Document Management System in place, for the simple reason of doing away with large piles of printed or hand-written documents., These documents are nearly impossible to manage, but with our DMS, it’s a great solution to wasteful paper and can be conveniently customised to fit any business model.

The DMS, which is essentially a File Managing Software, works effortlessly with respect to content creation programs, including MS Word, Excel as well as PowerPoint. This content can be saved and indexed so that it can be easily tracked when required. This can either be done through indexing the documents based on their reference names or specific text or images that are present within them.

These features are essential for a business enterprise where accuracy of data and its security is priority. Our DMS offers high-end security and encryption of your data, while still giving you an easy, intuitive user experience.

Our Document Management Software ensures that all versions of a given document are saved. Moreover, the DMS also effectively maintains the details of a given file, from its creation to its final disposal. It also disposes unnecessary or redundant documents and can be customized.

Yet another feature of creating a paperless office is that the DMS enables the retention of emails for a period of time, this allows a business to avoid storing printed documents, and is subsequently easier to find a specific email through its sturdy search engine. The process becomes swifter, more efficient and above all more secure.

Doccept is a multi-user document control system software that allows businesses to become more organized, secure, and efficient with their documents. In today's world, your business needs to be compatible with the latest technology and accessible anywhere at any time. Doccept will allow your business to meet both of these demands. Following are some of the ways Doccept has become the flexible, reliable platform it is today.

Easy Document Transfer

Adding to Doccept’s range of compatibility is its ability to integrate all types of documents onto the file management platform: e.g., Microsoft Office, Open Office, PDFs. With the web-based software you have the choice of saving a document to Doccept directly, or you can save it locally and then upload it when you are ready. Even if someone doesn’t have permission to access your files on Doccept, you can still share a copy with them. You can send them a document-specific link, or you can send the document as an attachment through email – both ways ensuring the recipient only gets access to the intended file.