Dashboard Sharing Done Right: How to Provide Access Without the RiskĀ
Clients donāt just want results; they want visibility. Whether itās tracking campaign performance, monitoring project milestones, or reviewing ROI,Ā dashboardsĀ help them stay informed and involved.Ā
But hereās the catch:Ā Giving clients full access to your dashboards isnāt just overkillāitās a risk.Ā
According to CloudEagle, 63% of IT leadersĀ admit that sensitive access within their organizations isnāt properly secured. That can lead to data leaks, loss of trust, or even legal issues.Ā
The solution? Share only whatās necessary. Tools likeĀ LumenoreĀ allow you to grant limited, controlled access to dashboards, keeping insights flowing without exposing sensitive data.Ā
How to Share Dashboards in Lumenore?Ā
āLumenoreās sharing capabilities are designed to facilitate seamless collaboration, enhance data transparency, and ensure secure distribution of insights across organizations. Sharing dashboards inĀ LumenoreĀ is a straightforward process that empowers users to adopt a culture of data-driven decision-making.Ā
One of Lumenoreās strong suits is the variety of options it offers forĀ dashboard sharing. Hereās a breakdown ofĀ how to share a Lumenore dashboard, while restricting full access:Ā
1. Publish to LumenoreĀ
One of the most popular and efficient ways to share dashboards in Lumenore is by publishing them to theĀ LumenoreĀ Platform. This method gives you powerful control over who sees what, making it ideal for sharing data with clients in a secure, professional way.Ā
When you publish to the Lumenore platform, youāre not just sending a fileāyouāre giving your clients access to a centralized hub where they can view the most up-to-date version of their dashboard, anytime. You control the permissions, so clients can only view what theyāre supposed toāno editing, no digging into sensitive data. Plus, since everything is hosted in the cloud or on a secure server, managing updates and versions becomes seamless.Ā
Here isĀ how to share dashboard in Lumenore:Ā
Publish your dashboard from LumenoreĀ
Use the āPermissionsā feature to assign view-only access to clients.Ā
Create a dedicated site or project for clients to isolate content.Ā
2. Embed Dashboards in a Web PortalĀ
Another smart way to share dashboards with clients, without giving them full access, is by embedding them directly into their environment. This method offers a hassle-free experience, allowing clients to view their data within a familiar and branded environment, without ever having to interact with the Lumenore interface itself.Ā
What makes this approach so effective is the level of customization it offers. You can tailor the look and feel of the portal to match your brand, streamline navigation, and guide the clientās experience in a way that feels professional and intuitive. Instead of logging into a third-party platform, clients simply access the data they need from within your own ecosystemāmaking it feel like a natural extension of your service.Ā
If youāre aiming for a polished, on-brand way to deliver insights, here are the steps you need to follow:Ā
Lumenore provides multiple embedding options, including public (no authentication required), private with Single Sign-On (SSO), and private (accessible only within Lumenore). Choose an option based on your specific security and access requirements.Ā Ā
Implement row-level security (RLS) to restrict data based on the client profile.Ā
3. Export as PDF or ImageĀ
Sometimes, simplicity is the smartest choice, especially when interactivity isnāt a priority. In those cases, exporting a dashboard as a PDF or image can be a quick and effective way to share insights with clients. This method is perfect when you just need to deliver a snapshot of the data, without requiring the client to log in or navigate through filters.Ā
HereāsĀ how to share a Lumenore DashboardĀ as a PDF or image:Ā
Select the export option.Ā
Distribute via email or secure file-sharing services.Ā
You can also export your dashboard as PowerPoint Presentations (PPT). This feature can be very useful for client presentations.Ā
Itās not just the dashboards; you can also use Lumenore to export your individual charts in formats like PDF, image (PNG, JPEG), Excel, and CSV. This provides flexibility in sharing specific visualizations or data sets.Ā
What about comparison charts? They can be exported too. You will find the option to export comparison charts as images or PDFs, when using the āQuick Compareā feature. This facilitates easy sharing of comparative analyses.Ā
4. Lumenore Dashboard SchedulingĀ
Scheduler feature in LumenoreĀ is a fantastic way to keep clients in the loop without requiring them to log in every time. With this feature, you can schedule dashboard or storyboard snapshots to be delivered straight to their inbox on a regular basis ā daily, weekly, or whatever frequency fits best.Ā
Itās a simple, hands-off way to ensure your clients stay updated with the latest data. No need to chase reports or remember login credentials, just timely insights delivered automatically, right when they need them. Itās efficient, convenient, and keeps communication flowing smoothly.Ā
How to share dashboard in LumenoreĀ through dashboard or storyboard scheduling? Here are the steps you need to follow:Ā
Navigate to the dashboard or storyboard you wish to share.Ā
Click on theĀ āScheduleāĀ button, typically located at the top right corner of the interface.Ā
Assign a clear and descriptive name for easy identification.Ā
Choose the desired output formatāeitherĀ PDFĀ orĀ PPT.Ā
Decide whether to include a single page or multiple pages in the output.Ā
Choose how often the report should be sentāDaily,Ā Weekly,Ā Monthly, or aĀ CustomĀ interval.Ā
If āCustomā is selected, define the specific date range for the schedule.Ā
Select the start date using the calendar and set the time in a 24-hour formatĀ
Enter the email addresses of team members or clients who should receive the scheduled reports.āĀ
Click onĀ āScheduleāĀ to activate the scheduling process. A confirmation message will appear, indicating that the schedule has been successfully set up.Ā
Dashboard Sharing Best PracticesĀ
Sharing dashboards with clients isnāt just about hitting āsendā or granting view accessāitās about delivering the right information to the right people in the right way. Without a clear strategy or guidelines,Ā dashboard sharingĀ can quickly lead to confusion, data overload, or worse, unintentional exposure of sensitive information.Ā
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