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Managing a workforce even in a small size company is difficult for any HR professionals. Learning new software every time, spending weeks on learning them with a busy schedule is no picnic. For departments like HR implementing a self-system in a small business is no less than starting a revolution. Most businesses easily get puzzled in the dilemma of selecting the software that they need. Technology Counter suggest every subscriber create checklists with all their necessary requirements before going for options. 

Streamlining everything you need will give you more time to concentrate on the strategic areas and value-adding elements of your role. In the last 5 years, we have witnessed technology affecting many aspects of workforce management in a business, the HR department is not new to this effect. This is the time for us to say goodbye to that clumsy software and tools.

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As your organization grows, the need for having more resources also increases.

A long-lasting yet productive effect can be seen in the result after adopting Artificial Intelligence in HRMS System. AI helps in overcoming HR challenges that might take place while carrying out the activities of HRM, hence HRMS software helps in reducing the efforts as well as increasing the level of productivity of an organization. Artificial Intelligence redefines business strategies and provides solutions making things more simplified and helps an enterprise in getting the right knowledge at the right time, it also helps human resources in making a decision.

How Artificial Intelligence is a boon for HRMS Software?

Artificial Intelligence helps the human resource department in carrying out the various activities starting from recruiting, preparing payroll, providing training as well as uplifting the brand image of an organization among its competitors, it helps HR in making predictions as well as developing business strategies for the organization in overcoming challenges which might occur in day to day activities, hence Artificial Intelligence always acts a supportive role in increasing productivity as well as earning the highest ROI.

The primary reason behind integrating Artificial Intelligence with HRMS is to remove the complexities from the various activities of the HR system, apart from removing obstacles which might occur while carrying out the process of HRM it also facilitates the experience of employees on various levels. Successful implementation of Artificial Intelligence in HRM management helps an organization in carrying the key roles of an organization more efficiently after adopting the AI system in the business module one should always have a clear mindset regarding the vision of a company.

Scope of Artificial Intelligence in Human Resource Management System:

Apart from making the activities of HR quite simplified it also spans its wings in different aspects of HRM such as talent management, recruiting, onboarding, scheduling the activities as well as analyzing data of employee’s from the database. A huge transformation can be seen after adopting Artificial Intelligence into the process of managing the workforce. Companies worldwide are welcoming Artificial Intelligence and making the human task error-free.

The Role of Artificial Intelligence in HRMS Solution:

A great impact can be seen after adopting Artificial Intelligence in the entire working process of Human Resource, after merging bots with the HRMS system employers can experience a centralized system of carrying the process of work, it helps in keeping the relation among the employees aligned. Various roles are being played after implementing Artificial Intelligence in the HRMS work system; some are discussed further in this article.

Finding an ideal HR Software amongst the huge range of various options available at the marketplaces is not at all an easy job to do. It is presently convincing that selecting the best HR software requires a lot of focus and discussion. Technology is as fast and convenient as light, today an automated system can eliminate human misapplications from your HR workloads in no time. As your organization grows, the need for having more resources also increases. With this guide, learn how you can compare the best HR software features and tools so that you could combine the activities and practices of your human resource department with technology.

For quite a few years HR professionals have seen a great expansion in their responsibilities in an organization. With an increase in responsibilities, the challenges of the HR department has also increased. In addition, while managing such responsibilities they have to manage their own tasks, look after people from other departments, listen to their concerns, and provide the answers. 

While Adapting to certain needs and challenges HR departments are continuing to be evolved to meet the demands of the fast-paced, digitally-driven environment of today’s corporate world. Check out the top 9 HR challenges that are much needed to be addressed and resolved in 2020 as follows:

1. Compliance with Laws and Regulations

All organizations are required to comply with the employment law, rules, and regulations where they are based. Compliance is the most important part of managing human resources in any organization. They need to follow compliance and legal laws to keep their business out of danger. These laws and regulations are must be understood for HR to strengthen the relationship between the employer and employees. These issues are common for HR leaders and a big challenge that they would be looking to address this year as well.

2. Change Management 

For any human resource professional, it is a big challenge to manage major changes in HR Software in an organization. These changes can cause fear and stress among the employees. Working along with the new management could be tough and demand more efforts and concerns towards the responsibilities. Also, change management can bring so many new challenges for HR and might also bring negative feelings to employees. 

3. Leadership Development

Leadership development started with developing managers and building leadership competencies in managers at different levels. HR plays an important role while deciding on leadership roles and innovation at all levels. However, ensuring that the right people should lead the organization could be tough to manage. The HR department needs to bridge the gap between this development and the current work culture for organizational benefit.

4. Workforce Training and Development

Managing training programs and making sure that the participants produce the best results is tough to manage. For the HR department making these training programs effective and valuable is a challenge. This is one of the responsibilities of the HR department that is important while hiring new employees. Training the professionals and assigning their work responsibilities, roles and organizational policies are some of the other responsibilities of HR. 

5. Workplace violence

Since the HR department is one of the important pillars of an organization. It is also responsible for driving workplace safety as well. Most HR professionals find it difficult to maintain workplace safety and prevention of violent behavior at workplaces. However, workplace safety should be the top priority of any business and HR professionals.

Violent behavior may include violence such as physical abuse, threats and stalking are some of the most disturbing actions that can take place in a workplace. Also, it includes actions that take place in the work premises or also the workplace. 

6. Recruiting Talented Employees

Recruiting talented employees who can contribute to the organization's growth could be troublesome for the HR department. Selecting and hiring talented employees is sometimes a big challenge for companies. However, technology will play a pivotal role in picking up the right candidate, but the HR professional should come up with an effective approach to attract new talents and job seekers. 

Selecting new employees without prior experience can be critical for your organization's growth. Thus, designing a well-structured interview process to test the skills knowledge of the candidates would also be challenging.

7. Retaining Talented Employees

In today’s competitive time companies are very keen to hire the top talents in the market. Retaining talented employees could be difficult for any HR in today’s time. Thus, for HR professionals creating a culture where their valuable employees can grow, feel respected so that they don’t want to leave is the biggest challenge.

Retention of employees becomes a big challenge when they are expecting salary hikes, this is a common reason why employees leave organizations.  

8. Workplace Diversity

Workplace diversity is one of the biggest challenges for HR professionals. HR professionals battle diversity issues every day in any workplace. Managing diversity in the workplace requires to create a work environment that promotes acceptance, respect, and teamwork despite differences in race, age, gender, native language, political beliefs, religion, sexual orientation, or communication styles among employees. HR professionals are most concerned about the lower engagements between employees from different areas and cultures.

9. Lower Employee Engagement

Lower employee engagement is definitely a big issue for any organization. Also, HR professionals do understand that workforce engagement is critical for organizational growth. Thus, Improved engagement amongst the employees is already a top priority of HR departments. HR leaders are responsible for better communication among employees from different departments. 

HR software is a smart investment in today's competitive business environment. To manage your employees and keep their performance aligned with your business' vision and mission, it is important to find and invest in a high-quality HR management solution. Here, we have mentioned the common capabilities of the HR solution.

· Employee Management

The core functionality of any HR solution is managing the employee management system. Hiring the best talent for the vacant position, managing employees across multiple departments, tracking their performance, and nurturing them are some of the common goals you can achieve with the HR solution.

The high-end HR solution will manage employees and company records efficiently. This data is recorded in such a manner that the HR staff and employees are able to access any information they want on a centralized platform. The human resource department must be able to retrieve the employees’ data in simple clicks.

· Recruitment Software

According to the research, 22% of employees quit their new jobs in 40-45 days. That being said, the recruitment software process happens to be the first and most important element of the HR management tasks. In fact, the major responsibility of an HR team is to interview each applicant and select the best candidate for the position. So, a recruitment module is a must in HR software.

· Time and Attendance Software

Tracking the number of hours each employee has worked can be super challenging for businesses. It is difficult and time-consuming to find leave applications and calculate the number of leaves the employees take every month. Now that the salary and wages of the employees are based on their total working hours, it is important for businesses to install a solution that could record their attendance and working hours.

It is impossible to track management time-off manually, even if you have employed a qualified HR team for it. Moreover, it is nothing but a waste of time. You can rather use this time and energy for productive activities, such as marketing. The leave management software records time-off, worked hours, sick-day leaves, etc.

· Talent Management

An entry-level HR system can evaluate an applicant's talent based on their experiences and qualification. But, a high-end solution is capable of assessing their skills beyond the interview stage. Once you have recruited the employee, you can gather information about their performance, satisfied customers, and their contribution to the success of your firm. Some HR management systems are smart enough to generate automatic feedback, while others provide you with the analysis reports that can be used to give accurate feedback to each employee. Either way, the system helps you evaluate your employees' performance.

Your employees will be able to access the feedback report either through the dashboard or interface (it depends on the type of HR software you choose). One advantage of this feature is that you don’t have to conduct meetings to discuss the employees’ performances or send an email notification to each employee. The system does it all for you. Employees can access the feedback on their dashboard or they receive an automated email with their performance reports.

· Employee Self-Service

An important feature of cloud HR software is employee self-service. Most HR systems come equipped with the built-in self-service feature that enables your employees to check certain information from a user-friendly dashboard. So, when your employee needs information about their salary, performance feedback from the HR team, personal or financial information, tax-related details, and other info, they will not bother you.

Self-service functionality is an important element of an HR system. Using this feature, your employees can submit their leave applications, record attendance, check benefits, and monitor training. So, the next time your employees need time-off, they can request it easily with the employee management software.

· Training and Learning Management

Every business needs to provide the best training to their workforce to keep them up-to-date with the current market trends. One of the crucial modules of HR management solution is the Learning Management System (LMS). Some solutions come pre-loaded with useful educational and training materials, while other systems allow an option to upload a customized training source for employee training.

In fact, some HR solutions are compatible with third-party training apps and software that could offer the best possible training courses to your employees. Your employees need regular training and proper certification to give their best performance. It is also important to keep them up-to-date with the latest industrial and business trends through proper training. What could be a better way to train your employees than by allowing them access to the best human resource management software?

· Dynamic HR Reports

A high-quality HR management system is the one that offers a clear and comprehensive view of the company's whole workforce in a single, user-friendly dashboard. Not only the owner but managers and the HR department must be able to know the current employment status and employees' productivity levels.

Just collecting and presenting data to the manager will not suffice. An ideal HR management solution will provide you with the operational and actionable insights that could help business plan their future strategies.

· Onboarding

You can’t expect your new employees to start to work the same day they are hired and deliver 100% efficient and accurate performance. They need to be trained and educated about their responsibilities, the company they are working for, what all your company does, the final objectives, number of departments, and other details. You will also need to introduce a new employee to the staff and business associates.

Imagine how much time it could take to train a new employee (especially for large-scale companies). And, it is not only about introducing the new member of the company to the existing employees.

· Performance Management Software

The overall success and efficiency of the company depend on the employees' performance. That is why most companies prioritize employee's motivation and training over everything. The employees' performance details also help you with payroll management. By tracking the performance of each worker, you can calculate the accurate salaries or wages they deserve. This will create a sense of equality and unbiased payment structure in your company.

Every year, new market trends keep emerging in the HR industry. The companies that embrace these changes sooner are the ones that survive the competition, while others are left behind. It has become important for companies to understand the HR industry shifts. The sooner you understand and implement these trends, the higher the survival rate of your company will be.

Here, we’ve mentioned a few important HR application transformations that are expected to revolutionize the industry in the coming years. Let’s have a look:

Every year, new market trends keep emerging in the HR industry. The companies that embrace these changes sooner are the ones that survive the competition, while others are left behind. It has become important for companies to understand the HR industry shifts. The sooner you understand and implement these trends, the higher the survival rate of your company will be.

Here, we’ve mentioned a few important HR application transformations that are expected to revolutionize the industry in the coming years. Let’s have a look:

Artificial Intelligence

It also avoids human errors and human bias from the interview evaluation stage. The recruitment module in the HR software is designed to streamline the recruitment process from the beginning. Not only does it help review employee applications, but artificial intelligence enables companies to record and evaluate their performance when they are hired.

An employee-centrist culture is the one that puts employees' satisfaction and requirement above everything. It is when boosting the morale of workers becomes the top priority of the organization.  The reasons why businesses are focusing more on the employee's experience are:

Each employee has their unique workplace needs. To ensure that these requirements are catered and the employees get a safe and healthy work environment, businesses invest in the advanced HR management software that has a special module for employees. It enables employees to submit their feedback or suggest the changes they need in the workplace.

The best human resource management software has the employee feedback module that enables the HR department to submit their feedback from time to time. It also allows employees to view feedback and work accordingly.

One major advantage of AI in HRMS software and the recruitment industry is automation. According to the research, Artificial Intelligence tools are far better and efficient in taking employee surveys than humans.

 Augmented and Virtual Reality

We all think about the gamer, headsets, and science fiction when it comes to virtual reality. So, it is common for people to wonder what is the connection between virtual reality and human resource management. Well, the truth is virtual reality is one of the major trends in the HR industry. Both augmented reality and its sibling VR are considered the essential tools for HR management software.

They help with recruitment and employees on boarding processes. For example, virtual reality will enable companies to give their new employees a virtual tour of the office. It also makes it easier for companies to offer proper training to new employees.

Employee-centric Culture

The success of any company depends on the hard work and productivity of its employees. So, employees’ satisfaction has always remained a priority for businesses.

Real-Time Feedback

The traditional way of sending reviews and feedback to employees is considered outdated. Earlier, employees' performance Management Software was evaluated only once every year. Businesses would organize meetings to discuss the Employees' Performance Software and productivity.

The real-time feedback offers ample opportunities to the employees to give their best performance. It also promotes a meaningful and seamless communication about the personal as well as professional development of employees. People working for your company need to know their contributions to the success of your firm.

They need regular feedback to improve and grow both personally and professionally. The real-time feedback trend in the HR management solution has already been embraced by many large-scale companies and SMEs. It is one of the constructive ways to engage in a positive conversation with your employees and give them the guidance they need to progress.

Integration Capabilities

It might not sound as interesting and important as the other futuristic HR trends mentioned above, but integration is one of the most essential aspects of a quality HR management system.

The software you purchase must have the ability to collaborate with other essential technologies. This helps streamline your routine management tasks. Be it the marketing solution or management app, the HR software must be compatible with third-party integration. This promotes smoother functioning of the firm.

So, without the integration capability, the HR software will not be considered fully automated. After all, you still need to ensure that the information is copied to different modules.

One of the most crucial components of a business is the HR Management team. It is actually the employees and your HR group that runs your business and streamlines the day-to-day operations. In order for your business to grow, the Human resources of your organization need to be aligned with your company's goals. There are basically two ways to do that. First, you over staff your company with hundreds of HR software managers and shell thousands of dollars out unnecessarily. Second, you buy and integrate cloud HR software to streamline human resource management tasks. What is an HR Management System?

HR software refers to the digital system that optimizes human resource management system activities and caters to the HR objectives of the firm. The software makes it easier for the HR department to allocate their efforts to productive activities rather than carrying out basic employee management work.Contrary to the popular belief, HR management solution isn't a new concept.In fact, it has been around since 1970. 

Market Trends of HR Software

Every year, new market trends keep emerging in the HR industry. The companies that embrace these changes sooner are the ones that survive the competition, while others are left behind. It has become important for companies to understand the HR industry shifts. The sooner you understand and implement these trends, the higher the survival rate of your company will be.

A huge number of customers succumb to fraud to tax-related data every year. In case it transpires more workers inside your business organization, the results are even worse than getting deferred refunds. Whoever is influenced by this kind of data theft will burn through numerous hours of record administrative work, sending messages, making calls, etc. to get out of such a disastrous situation. This additional paperwork, along with the worries of encountering an exceptionally huge personal incident prompts, would harm the employee's performance on the work front too. It can lead to lost efficiency and even self-doubt.

Tax data theft can happen anywhere be it home or your workplace. Cyber criminals directly target the Human Resource and finance departments to get the company's financial data. This can be done through with W-2 phishing messages or emails, con artists calling your workers professing to be someone who you would give out the information to. Their deeds are well planned, and there are full chances of you falling prey to them if you do not exercise safety measures and careful treatment of tax-related data. Nonetheless, there are three particular ways that Human Resources and supervisory groups can help guarantee that their workers securely document their tax data.

Educating the Employees about the possible risks and safety measures

Spread conscious awareness about the possibility of such incidents among the employees

Offer certain incentives to the employees if they abide by the security regulations and deadlines provided

EDUCATING THE EMPLOYEES ABOUT THE POSSIBLE RISKS AND SAFETY MEASURES

The individuals working in the Human Resource Management, Finance, and accounting departments stand at the highest risk of tax-related data fraud. What's more, in the case that they fall prey to the trick of the thief, they can uncover a huge amount of crucial data and put the employees of the business organization at risk, all at once. 

Coordinating with individuals from the Information Technology and Information Security teams to train the employees on how to avoid this kind of data theft is the best possible help you can offer.  Educate them on the possible instances which can lead to data fraud and train them to distinguish a fraudulent message or email from a regular one.

From the viewpoint of the entire organization, share the best safety methods with workers on how they can maintain a safe distance from falling prey to any kind of tax-related data theft on an individual level.

Here are five points that should definitely be kept in mind.

Document your income tax returns as ahead of schedule as you can. Also, it is always advisable to file them through an electronic medium if feasible.

Authentic and genuine Internal Revenue Service never communicates through electronically generated mails. In case any employee receives one, instruct them to delete it then and there to avoid any chances of data theft.

The easiest method for scammers to conduct data fraud id through phone calls. You must not provide any tax-related or financial information on a phone call, even if the person on the other side says that they are a part of the organization. Always verify the identity and only then share your data with someone.

On the off chance that you are filing your taxes through a new agency or payroll software, you must always verify the authenticity before providing them any data of yours.

You must always be connected through a secured network connection at the time of filing your tax returns. This can avoid various chances of tax data fraud with any individual or organization.

SPREAD CONSCIOUS AWARENESS ABOUT THE POSSIBILITY OF SUCH INCIDENTS AMONG THE EMPLOYEES It must be noted that all cases of tax data fraud do not take place online. Most low budget scammers still use cheap methods like fraud calling, email fishing, email attachments with viruses, etc. to conduct such crimes and acquire the financial data of any individual. Whenever you are sending out the W-2 forms in the organization, make sure that you inform all your employees about the same. In such a scenario, they can immediately raise a complaint in case they do not receive theirs, and hence a prompt action can be taken to safeguard the employee's data.

Making employees aware is extremely important. But there is one thing which is even more important. It would be best if you kept yourself aware of the methods and techniques used by the scammers to avoid any incidents of data theft. Always keep yourself updated, and then you can update the employees about the same. The Internal Revenue Service refreshes its customer alarms typically from time to time, depending upon the reports they get from individuals and law enforcement organizations.

OFFER CERTAIN INCENTIVES TO THE EMPLOYEES IF THEY ABIDE BY THE SECURITY REGULATIONS AND DEADLINES PROVIDED Numerous business organizations have started giving valuable advantages to ensure that the employees are filing their tax returns through an appropriate channel and doing that within the given deadline. One method of doing this successfully is by joining hands with finance or payroll management software that is verified and trusted with experience.

Every individual employee can file their tax returns through this payroll management software, which is verified and suggested by the organization. This will ensure uniformity as well as reduce the risk of tax data fraud. You can offer such a service either completely paid or offer it at a discounted rate. The latter will encourage the employees to use the same. Apart from this, you can offer independent software for tax filing at discounted prices to reduce the risk of such incidents.

Another service that is being offered by several organizations is protection against identity theft. This type of service is anticipated to be provided by 63% of the directors by the year 2021. It protects the employees’ data not only in the tax season but also otherwise. It can successfully safeguard the employees against any kind of identity theft all around the year.